Commercial Support Specialist

Beacon Mobility Corp.

Key Responsibilities:

Proposal Support

• Interact with all areas of the organization including Business Development, Operations, and Communications and new business partner prospects.

• Coordinate the development, completion, and submission of responses to requests for proposal/bid with knowledgeable, developed, and articulate responses.

o Create and manage a timeline to meet RFP submission deadlines.

o Assist in gathering data/content from respective Subject Matter Experts (SMEs) for proposal responses.

§ Conduct research to gather relevant data, statistics, case studies, and references to support RFP responses.

§ Collaborate with internal teams to obtain the latest information on offerings and capabilities.

o Develop and write RFP responses, ensuring they are clear, concise, and aligned with the client's needs.

o Customize boilerplate content to address specific RFP requirements while maintaining consistency in messaging.

o Ensure responses are received or followed up on to meet varying due dates.

o Provide initial review and edit of all proposal graphics and text inputs and suggest iterative draft changes as-needed.

o Coordinate internal reviews and approvals to ensure timely completion.

§ Ensure that RFP responses adhere to all client requirements and compliance standards.

o Conduct thorough proofreading and quality checks to eliminate errors or inconsistencies.

o Ensure the company brand/message/tone are consistent throughout the document.

o Oversee proposal process from beginning to end.

§ Print/assemble/ship final proposal documents.

o Creation of No Bid letters; delivery to VP, Commercial Development.

• Execute the delivery of business development support - e.g. collateral, case studies, etc.

• Ensure continuous improvement and implementation of best practices within the department and across the organization.

• Misc. administrative duties that may arise at any given time.

Tradeshow Support

• Manage tradeshow strategies/calendar, event planning and coordination.

o Coordinate membership in trade organizations.

o Register respective brand for each local and/or national show company plans to attend.

o Complete ordering of show services.

o Coordinate handling and shipping of booth assets/collateral.

o Manage, track, and ensure vendor timelines are met and process payment requests.

o Research and provide hotel and venue information to team.

o Develop and manage attendee/exhibitor list for each tradeshow/conference.

o Research/order promotional giveaways for each respective brand/show.

o Collaborate with Commercial and Communications teams to assist with design and asset creation.

o Coordinate pre-, during, and post-show marketing material needs and advertising opportunities.

• On a limited basis, overnight or multi-day travel to assist with tradeshow setup or booth staffing.

EDUCATION AND EXPERIENCE

• Bachelor's Degree in Marketing, Communications, Business Administration or related field required and 2-5 years of experience in a commercial/business development role preferred.

• Proficiency with Microsoft Office Suite.

• Experience with design software, e.g. In-Design, Photoshop, Illustrator, (or similar program) is preferred.

• Previous experience managing trade show booths and life cycle of events a plus.

• Experience in the preparation and execution of sales proposals (RFPs, RFIs, etc.) with an understanding of selling strategic and service-related industries to state, local, and education (SLED) markets, passenger transportation preferred.

COMPETENCIES AND SKILLS

• "Self-starter" - Self-motivated, result-oriented and able to work independently, as well as cooperatively within a team.

• Excellent research skills and the ability to write persuasively and articulately.

• Exceptional attention to detail and analytical skills; strong coordination and planning skills.

• Effective time management, organizational skills, and strong follow-up are necessary.

• Experience working in a fast-paced environment with proven ability to prioritize and multi-task to meet deadlines; May need to work beyond standard hours during peak periods.

• Demonstrated solid judgment and ability to handle confidential information.

• Excellent verbal and written communication, presentation, and interpersonal skills.

• Ability to travel to quarterly team meetings and company events, if needed.

Beacon Mobility is a growing family of companies committed to serving the diverse needs of our customers. Experienced, compassionate, and inspired, we take pride in our ability to create customized, mobility-based solutions that empower people to get where they need to go. Our purpose is simple - MOBILITY WITHOUT LIMITS: Transporting people to live, learn, and achieve. We are dedicated to providing those we serve with the opportunities, resources, and support to confidently move ahead. We support safe, compassionate, and inclusive environments that provide our communities with the mobility solutions they need to flourish and succeed. Backed by nearly 70 years of experience, Beacon Mobility operations can be found in Massachusetts, New York, Pennsylvania, Illinois and Minnesota providing support to over 10,000 employees in over 1,300 communities through the delivery of Paratransit and School Bus services leveraging a fleet of over 6,500 vehicles.