Sorry, this job is no longer accepting applications. See below for more jobs that match what you’re looking for!

Commercial Real Estate - Project Coordinator

Expired Job

Jones Lange Lasalle Inc. Philadelphia , PA 19107

Posted 4 months ago

Project Coordinator - The Project Coordinator provides superior internal client support for project teams across Project Development and Development Services (PDS) business unit.


  • Project management and owner's representative responsibilities

  • Prepare project management reports and meeting minutes

  • Manage all project documentation including contracts, budgets and schedules

  • Maintain best practices templates on SharePoint site

  • Manage accounts receivables according to the guidelines and requirements set by the PDS Markets Lead or project team

  • Ensure that all accounts receivables are maintained at a level not to exceed planned working capital charge as set by corporate finance, the project team and/or the PDS Markets Lead

  • Assist local team in meeting targeting financial numbers on a Regional and National level as determined on a yearly basis by the Management Executive Committee

  • Responsible for smaller marketing functions including presentations, responses to proposals and research

  • Proactively manage project-related issues on account or assignment

  • Demonstrate proficiency in the use and application of all project management technology as required for assigned projects

  • Ensure all staff issues are addressed properly, efficiently and judiciously, and keep track of progress until resolved

  • Communicating with the team on key accomplishments and successes

  • Managing JLL's expense report process by ensuring staff is in compliance with the process

  • Thorough meeting and event planning for both onsite and offsite locations from 2-20+ people; includes WebEx, meeting requests, booking rooms, catering, agendas, notes, etc.

  • Coordinate administrative projects as assigned

  • Ensure team is in compliance of administrative operational policies and procedures

  • Identify, recommend, and implement solutions to departmental operations process issues

  • Create, prepare and distribute PDS correspondence and presentations

  • Demonstrate a high level of integrity and ability to maintain confidentiality of highly sensitive material with professionalism

  • Ensure project closeout process has been completed by each project manager


  • Ensure Philadelphia PDS team is in compliance with JLL PDS benchmarking/data accuracy goals (case studies, cost saves, synergy, client satisfaction surveys, etc.)

  • Marketing collateral: ; collaborate with the internal JLL marketing department and business lines (including outside Philadelphia market) to ensure marketing materials are tailored for the Philadelphia market for cross-selling opportunities

  • Assist with the creation of content, organize and manage the PDS response for proposal (RFP) process. Drive the process to ensure templates conform to JLL brand standards, ensure appropriate template for scope of work is used, and customize proposals to include prospective client information, case studies, etc.


Bachelor's degree in accounting, business, architecture/ engineering, interior design or construction management

  • 3-5 years of practical experience

  • Accounting experience or previous real estate support roles for brokers or project managers

  • Strong interpersonal skills with the ability to interact with executive level internal & external clients

  • Organizational & detailed-oriented with the ability to prioritize and manage differing needs of the business

  • Basic proficiency with Microsoft Office products

  • Experience with MS Project a plus


JLL Is an Equal Opportunity Employer

JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran's status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.

For employees in the United States, please see a fully copy of our Equal Employment Opportunity and Affirmative Action policy at

If you have questions about careers at JLL or are disabled and require further assistance in applying for a position, please contact us at

upload resume icon
See if you are a match!

See how well your resume matches up to this job - upload your resume now.

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Lead Administrator & Real Estate Special


Posted 1 week ago

VIEW JOBS 1/8/2019 12:00:00 AM 2019-04-08T00:00 Business Unit: Job Summary: The Manager-Lease Administrator and Real Estate Coordination is responsible for all aspects of Lease Administration related to Retail Real Estate locations and landlrod notifications as well as coordination of real estate activities including assisting the Real Estate Directors in site research, market tour package information and reporting. This position actively participates in project kick-off meetings and assists in the preparation of the real estate site approval committee presentations in conjunction with RE Directors. Position provides assistance in the coordination and execution of all real estate transaction activities across the portfolio and has ownership of leasing activities, Landlord communications/notifications, existing portfolio research and management and partnership with legal and field teams. Employees at all levels are expected to: * Understand our Operating Principles; make them the guidelines for how you do your job * Own the customer experience-think and act in ways that put our customers first, give them seamless digital options at every touchpoint, and make them promoters of our products and services * Know your stuff-be enthusiastic learners, users and advocates of our game-changing technology, products and services, especially our digital tools and experiences * Win as a team-make big things happen by working together and being open to new ideas * Be an active part of the Net Promoter System-a way of working that brings more employee and customer feedback into the company-by joining huddles, making call backs and helping us elevate opportunities to do better for our customers * Drive results and growth * Respect and promote inclusion and diversity * Do what's right for each other, our customers, investors and our communities Core Responsibilities: * Lease processing * Critical date tracking lease dates (expirations, options, etc) * Track LOI and legal stages throughout process * Partner with field and track CAF process * Coordinate with HQ RE on lease guaranty including requesting and delivery to LL * Confirm delivery and possession dates and legal notifications to landlord * Landlord Notifications: Draft of Legal lease violations and notifications to Landlords per lease * Tracking and collection of TI (tenant improvement) $ including documentation, preparation and distribution for collection * Confirm and log rent commencement dates per lease language and required lease language contingencies for each location * Retail point of contact for BIG Center lease database system * BIG reports/research as needed including accuracy of information stored * Notify and partner with RE Directors and field to manage renewals and expirations for XF stores * Critical date management including distribution of reports and proactive notifications * Track critical dates info per lease requirement by region and communicate information via reporting tool * Confirm Lease Abstracts uploaded to system * Works with RE Team in planning and implementing of weekly real estate meetings update and reports * Weekly field update reports including current status of all projects nationally * Input information into construction tracking as it relates to real estate transactions and lease information * Executive summary reports weekly and as needed * Incorporates data from multiple sources to generate reports, ensuring accuracy and data integrity in project reporting for portfolio planning and transaction management * Assists the RE Team in the preparation of real estate committee and market tour presentations including REC handoff packages * Partner with RE Team to ensure accuracy of deal terms for ROI models. * Handles requests completely, accurately, and within agreed upon timelines while staying in constant communication with all stakeholders. * Update all systems with details and docs related to real estate activities * Portfolio review tracking * Proactively seeks out projects and keeps pressure on deliverables until tasks are met, and manages tracking reports. * Consistent exercise of independent judgment and discretion in matters of significance. * Regular, consistent and punctual attendance. Must be able to worknights and weekends, variable schedule(s) as necessary. * Other duties and responsibilities as assigned. Job Specification: * Bachelor's Degree in Real Estate or Business or Equivalent * Retail Real Estate or Lease Administration experience for retail company * Paralegal experience required * Generally requires 5-7 years related experience. * Basic knowledge of retail real estate industry and practices * Strong communication (oral and written) skills. * Strong computer/technology skills and proficient in Microsoft Office, PowerPoint, Excel * Demonstrated analytical, time management, organization, and prioritization skills * Able to participate in projects, meet deadlines and multi-task effectively. * Demonstrated strong attention to detail and has collaborative work style across departments and operations with a "win/win" approach. * Works effectively in a decentralized organization and executes effectively on direction. Comcast is an EOE/Veterans/Disabled/LGBT employer Comcast Philadelphia PA

Commercial Real Estate - Project Coordinator

Expired Job

Jones Lange Lasalle Inc.