Commercial Bank- Profit Healthcare- Executive Administrative Assistant

Jpmorgan Chase & Co. New York , NY 10007

Posted 2 months ago

Commercial Bank- Profit Healthcare- Executive Administrative Assistant

Req #: 190063303

Location: New York, NY, US

Job Category: Admin/Secretarial

Job Description:

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.5 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at http://www.jpmorganchase.com/ *

(CB), one of JPMC's four lines of businesses, provides a full range of services including lending, treasury services, investment banking, commercial card and asset management products to meet its clients' domestic and international financial needs. Through a network of 125 offices and about 7,000 employees, CB serves approximately 23,000 clients nationally, including corporations, municipalities, financial institutions and not-for-profit entities, with annual revenue generally ranging from $20 million to $2 billion, and nearly 36,000 real estate clients, owners and investors. CB is the third largest commercial bank in the U.S., with almost $140 billion in loans and almost $200 billion in deposits. In 2013, CB generated revenue and earnings of $7.0 billion and $2.6 billion, respectively.

Day to day duties will include scheduling meetings and appointments, logistics coordination and management of certain projects, travel schedules, processing expense statements and reserving conference rooms as necessary. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals. The duties and administrative functions will require confidentiality, initiative, sound decision-making, independent judgment and the ability to escalate serious or unique problems to higher levels.

Administrative Responsibilities:

  • Compliance Manage sensitive data policy requirements and required reporting for team (including Passport and Sensitive Data Reviews)

  • Manage sports and entertainment tickets

  • Expense Management Processing invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines

  • Telephone coverage for multiple executives

  • Provide administrative support for the team

  • Actively manage the calendars of multiple team members and work effectively with other administrative assistants to coordinate/plan meetings and conference calls, which may involve numerous time zones

  • Book international & domestic travel arrangements and organize itineraries

  • Process timely and accurate travel expense reports

  • Develop and maintain electronic files as needed

  • Assist with staff onboarding and off boarding which includes requesting equipment setup and system access

  • Manage general office needs such as ordering supplies, mail distribution, facilities management and floor maintenance

  • Demonstrate high degree of professionalism in executive interactions

  • Work cooperatively with national full administrative assistants team, in positive partnership to back up each other smoothly

  • Participate in planning of events and marketing activities including CKC (Customer Knowledge Center) nomination, RSVP list, logistics and onsite assistance as needed

  • CKC (Customer Knowledge Center) contact maintenance and call note entry for team as needed

  • Coordinate Sr. Executive Market visits including collecting profiles for client visits/meetings

  • Manage S24 (Series 24 Supervisor) requirements including assisting with audit preparation and Patrol entries

  • Participapte in planning of events and marketing activities including CKC (Customer Knowledge Center) nomination, RSVP list, logistics and onsite assistance as needed

  • Assist in editing spreadsheets and presentations including printing and binding for client meetings - skills in Word, Excel, and PowerPoint required

Performance Expectations:

  • Self-starter, ability to work in a fast-paced team environment

  • Willing and able to learn the business and fully understand how and why tasks satisfy business needs

  • Strong interpersonal, written, and oral communication skills

  • Strong organizational and time management skills

  • Ability to work independently as well as part of the team to ensure that the needs of the group are always met and that adequate assistant coverage is provided to the group

  • Make yourself available to your peers to assist with overflow, special projects and day-to-day tasks

  • Strong Technical skills hardware and software

  • Tasks, whether routine or urgent, are completed successfully and in a timely manner

  • Understanding and demonstrating good problem-solving skills

  • Calendar management/document organization

  • Other administrative/general tasks

  • Maintain department equipment (fax machines, copiers, printers, etc.)

  • Coordinate group coverage (i.e., vacations, training and temporary assistance)

  • Establish and maintain open communication policies with peers and managers across the country

  • Maintain familiarity with all policy and technology updates

  • Maintain confidentiality of information

Qualifications:

  • Minimum 5 years senior executive secretarial experience (3 years with high level ED (Executive Director) or MD (Managing Director )/SVP (Senior VP) preferred

  • Proven PC skills, highly proficient in all Microsoft Office applications (Word, Excel, PowerPoint, Outlook)

  • Enthusiastic, self-motivated, effective under pressure, and flexible

  • Able to work with minimal supervision, works well individually and in teams, shares information, and supports colleagues

  • Solid organizational and time management skills

  • Excellent verbal and written communication and interpersonal skills required with the ability to produce high quality emails and messages to individuals at all levels of the organization

  • Excellent telephone skills (i.e. takes accurate and complete messages)

  • Expected work schedule 8am-5pm, M-F with flexibility for overtime depending on the work load

  • Knowledge of the following systems: EURC (Request Center), Concur, GSP (Global Supplier Portal), Ariba, and Travel Express is a plus

To be considered for this role, you may be required to complete a video interview powered by Hirevue


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Digital Product Executive Commercial Real Estate (Cre) Commercial Bank Palo Alto CA San Francisco CA Irvine CA Seattle WA Plano TX Or New York NY

Jpmorgan Chase & Co.

Posted 1 week ago

VIEW JOBS 9/11/2019 12:00:00 AM 2019-12-10T00:00 Digital Product Executive - Commercial Real Estate (CRE) - Commercial Bank - Palo Alto, CA; San Francisco, CA; Irvine, CA; Seattle, WA; Plano, TX; or New York, NY Req #: 190086249_2 Location: New York, NY, US Job Category: Corporate Staff Job Description: J.P. Morgan Chase is seeking a talented leader for the position of Product Executive for our Commercial Real Estate group for Digital Banking. The role will have responsibility for the delivery of digital channels focused on traditional banking products and services. The role will work with, and have accountability to, the Chief Product Officer for Digital Banking within CRE. Key Responsibilities: * In this role, you are responsible for setting up and ensuring successful execution for all digital banking products for CRE. * Specific responsibilities include business requirement gathering, creation of an integrated roadmap across products, bridging design and development teams, development of KPIs and execution against, delivery, internal and external feedback and integration for agile initial build and for future dot releases, and adoption. * Managing across a matrixed organization with key dependencies from partners and functions outside of the organizational hierarchy and line of business. * You are an entrepreneurial leader who will partner with the CRE Sales, Marketing and Business Development leadership to ensure that Digital Banking initiatives and projects support and grow the firm's CRE business. * Recruit, manage and mentor junior resources to maximize performance and potential without compromising the firm's values. * 10+ years of total professional experience including leading projects. * Demonstrated track record of success in leading large and complex cross functional, cross organizational business initiatives amidst ambiguity and change. * Proven end-to-end problem-solving skills with the ability to solve large, complex business problems, obtain consensus and drive organizational transformation. * Effective use of business knowledge and technical expertise to challenge assumptions and operating models coming from experience in strategy, product management and go to market at large organizations. * Experience in product management. * Successful track record demonstrating a high level of personal initiative, setting and achieving challenging goals and demonstrating entrepreneurial leadership within large enterprises and start-ups to resolve diverse business challenges. * Ability to interact with colleagues at all levels, especially senior executives, work through influence across functional boundaries to achieve goals without direct control over resources. Deliver results while coaching and mentoring other team members. * Experience in large software firms building products and leading cross functional launch initiatives is preferable. * Excellent written and oral communication skills and strong relationship building across the organization. * Passion for building something new, working across boundaries to drive change and helping others succeed. * Degree in Management, Finance, Engineering, Computer Science or in a related discipline. The final title and job grade is at the discretion of the firm and will be discussed at the time of offer. It may be different than what is listed on the requisition based on candidate experience level. Jpmorgan Chase & Co. New York NY

Commercial Bank- Profit Healthcare- Executive Administrative Assistant

Jpmorgan Chase & Co.