Columbus Litigation Legal Assistant

Roetzel & Andress, LPA Columbus , OH 43216

Posted 2 months ago

Roetzel's Columbus office seeks a highly experienced litigation legal assistant.

Nature and Scope

The Litigation Legal Assistant supports the practice of their assigned attorney(s) and/or paralegal(s).

Primary Responsibilities

Provides administrative and clerical support to attorney(s) and/or paralegal(s) in support of their specific practice groups needs and requirements.

Key Duties/Accountabilities

  • Transcribes/types all correspondence, produces letters, court documents, legal forms, and internal administrative forms as directed or required.

  • Responsible for incoming, outgoing, and internal mail of their assignment.

  • Maintain orderly filing of correspondence/documents for all matters assigned to supervising attorney(s) and/or paralegal(s), including those not in direct custody at workstation; maintain knowledge of client files assigned to file clerk, if applicable.

  • Correct and update client billings as directed, and process such billings to the Accounting Department for final processing in accordance with established procedures.

  • Maintain updated professional schedules/calendars of assigned attorney(s) and/or paralegal(s).

  • Manage appropriate communications with clients and professional associates on behalf of assigned attorney(s) and/or paralegal(s) when unavailable and as directed.

  • Complete and process miscellaneous disbursement charge records pertaining to client billings in accordance with established procedures.

  • Complete and process required forms for the opening of new matters and closing files as directed and in accordance with established procedures.

  • Assist with secretarial overflow work from within practice group or in other practice groups when requested and as available.

  • Perform additional secretarial duties required by the involvement of assigned attorney(s) and/or paralegal(s) in any firm administrative duties, firm committees, and community/professional associations and organizations.

  • Make required travel arrangements for assigned attorney(s) and/or paralegal(s).

  • Interface with file clerks, docket clerks, Accounting, IT, and mailroom as it relates to supporting the attorney(s) and/or paralegal(s).

  • Other duties or projects assigned consistent with the nature of the position and goals of the organization.

Position Requirements

  • High School graduate or equivalency required; post-secondary related education or training preferred.

  • Minimum five+ years prior litgation legal secretarial experience preferred.

  • Knowledge of Ohio courts filing procedures.

  • Typing skills of 60+ wpm required.

  • Demonstrated ability to use MS Office.

  • Transcribing experience or adaptability to transcribe dictation required.

  • Demonstrated ability to work well under pressure with deadlines and changing priorities.

  • Demonstrated ability to plan, organize, and prioritize work and time.

  • Customer service attitude and approach for interacting with clients.

  • Strong knowledge of legal vocabulary and abbreviations.

  • Strong grammar, spelling, and proofreading skills.

  • Detail oriented, excellent communication skills, and flexible.

  • Effectively uses practice-specific programs.

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Columbus Litigation Legal Assistant

Roetzel & Andress, LPA