Purdue University West Lafayette , IN 47996
Posted 3 weeks ago
Req Id: 31150
Job Title: College Events Specialist
Job Description:
Job Summary
Plan and implement creative and unique event experiences effectively and efficiently for high profile events in the College of Engineering. Coordinate several events annually, including but not limited to student, faculty, and staff ceremonies, groundbreaking events, and virtual celebrations. Assist with site location, contract negotiation, food and beverage management, event logistics, budgeting, and onsite management. Assess the needs of guests and quickly rank event priorities and logistical arrangements. Communicate regularly with College of Engineering staff to ensure event needs are met. Create and maintain event plans and production schedules. Complete speech requests for the Dean, Provost, and President as needed.
The College of Engineering at Purdue University is among the best and largest Engineering schools in the world. With nearly 16,000 engineering students and more than 500 tenure track faculty in the college, this position has ample opportunity to have an impact at one of the world's most influential universities.
For more information about our department, please visit:
College of Engineering, Purdue University https://engineering.purdue.edu/Engr
External Recognitions Program https://engineering.purdue.edu/Engr/People/Awards
College of Engineering's Social Media https://engineering.purdue.edu/Engr/AboutUs/social
Duties and Responsibilities
Event Planning
Event Management
Qualifications
Required:
Bachelor's degree in a related field
Two (2) years of experience related to event and/or project planning
Equivalent combinations of education and experience may be considered
Must be detail-oriented and exhibit excellent organizational, time-management, and interpersonal skills
Must possess ability to multitask, meet deadlines, and demonstrate strong planning, problem-solving, critical thinking, and project management skills
Must be able to handle frequent interruptions
Proficiency in Microsoft Word, PowerPoint, Excel, Outlook (email/calendaring), SharePoint, and Zoom
Superior customer service orientation. Ability to represent the University and Special Events with tact and diplomacy
Ability to make sound judgments, assume responsibility and handle confidential information
Ability to influence and build working relationships among a diverse workforce at all levels.
Strong oral and written communication, including telephone etiquette, planning, proofreading, and editing
Ability to identify and determine problems, analyze information, and implement solutions
Ability to both work independently and contribute to a team environment
Must be able to work evenings and weekends
Travel to event sites is required
Must be able to lift and carry 10-25 lbs. frequently and up to 40 lbs. occasionally.
Additional Information:
Purdue will not sponsor employment authorization for this position
A background check will be required for employment in this position
FLSA: Exempt (Not Eligible For Overtime)
Retirement Eligibility: Defined Contribution Waiting Period
Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
Apply now
Posting Start Date: 4/11/24
Purdue University