College Bursar Assistant I

COLLEGE BURSAR ASSISTANT I

MALCOLM X COLLEGE

Malcolm X College is seeking a College Bursar Assistant I. This position is responsible for receiving and processing tuition payments at the cash terminal and assist with student inquiries regarding their accounts.

The Business Services Office at Malcolm X College provides a wide variety of services. Our department assists students with financial transactions, third party tuition assistance and other academic services. Business Services also provides support in other areas such as contract compliance, procurement matters, conference travel, and grants management.

ESSENTIAL DUTIES:

• Receives, verifies, and processes cash deposits, tuition payments, and payments of other bills. Prepares the daily bank deposits for armor pick-up.

• Prepares daily cash reports and log sheets for accounts payable.

• Reviews, verifies, and processes vouchers, accepts and disburses funds in accordance with procedural guidelines.

• Matches invoices to purchase orders and requests updates as needed. Reviews vendor accounts.

• Prepares expense report as needed on vendor budgets and researches outstanding accounts. Contacts vendors for outstanding invoices, order updates and other inquiries.

• Processes registration transactions and assists in student registration activities.

• Processes third party transactions.

• Balances daily cash transactions and cashes petty cash warrants.

• Assists students with inquiries regarding their accounts. Reviews system to assess. Match exceptions and problem resolution.

• Assists with data for preparing reports.

• Assists in student registration activities.

• Performs related duties as required.

QUALIFICATIONS:

• Associates Degree is required; supplemented by 2 years of cash handling and accurate record of cash balancing; or an equivalent combination of training or experience.

• Good knowledge of basic accounting principles and techniques. Good knowledge of accounting and auditing terminology. Some knowledge of accounting software a plus.

• Ability to prepare and maintain accounting records. Ability to write simple financial statements and reports. Ability to supervise work of student assistants.

• Good organizational skills. Good verbal and written communication skills. Basic computer skills required.

Malcolm X College is a Promising Places to Work in Community Colleges award winner! The award is given by the National Institute for Staff and Organizational Development (NISOD), a membership organization committed to promoting and celebrating excellence in teaching and leadership at community and technical colleges, and Diverse: Issues in Higher Education, a leading academic publication.

MXC was recognized for its best-in-class student and staff recruitment and retention practices, inclusive learning and working environments, and meaningful community service and engagement opportunities.

WE OFFER: Excellent health benefits at a low cost; Investment plans 403(b) & 457(b); SURS Retirement Plan; Generous vacation, holidays, personal and sick days; Tuition Reimbursement and Public Service Loan Forgiveness. For a more detailed overview of benefits please visit our benefits page.

This position is represented by the Local 1708 union.

Chicago residency is required for all full-time employees within 6 months of hire.

We are an equal opportunity and affirmative action employer.

Thank you for your interest in City Colleges of Chicago!

Additional Information