College Aide

Hours: Part-Time - Varies

Work Location: 30-30 Thomson Ave, LIC, Queens 11101

As a College Aide, you can work up to 17 hours per week during the school year and then full-time during the winter/ summer breaks. Please note you must be a student enrolled in an accredited college or graduate school to be eligible.

The Department of Design and Construction, Law Division, seeks a College Aide. General Administrative Support responsibilities include the following:

• Assisting with the organization of all paper and computer records.

• Maintaining Microsoft Word and Excel spreadsheets/updates

• Research assignments

• Shredding, scanning, redacting, and photocopying.

• Handle reproduction service requests

• Archiving agency records

• Acknowledge FOIL requests.

• Research FOIL requests when necessary

• Updating the FOIL database

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees for visa applications, extensions or status changes, including STEM/OPT visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

For Assignment Level I:

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.

For Assignment Level II (Information Technology):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.

For Assignment Level III (Information Technology Fellow):

Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.

SPECIAL NOTE

Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.

Preferred Skills

Candidate must have excellent organization skills of both paper and electronic files strong communication skills, writing skills and attention to detail hands on experience with Microsoft Word, Excel and Adobe Acrobat Pro and the ability to produce extensive charts with detailed information. Candidates must be able to work 2-3 days per week.

Preference will be given to candidates with strong computer skills or undergraduate degrees that involve computer application coursework. Prefer college freshman and sophomores. References and a basic writing sample may be required at the time of interview.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.