Loews Hotels Nashville , TN 37201
Posted 3 weeks ago
Loews Hotels & Co is a leading owner and operator of luxury hotels with a portfolio consisting of 26 hotels and resorts in the United States and Canada. Located in major city centers and resort destinations from coast to coast, the Loews portfolio features one-of-a-kind properties that go beyond Four Diamond standards and embrace their "uniquely local" community in order to curate exciting, approachable and local travel experiences for guests.
Purpose:
The Collections Coordinator is an integral contributor to the billing, credit and collections team in a high volume financial shared services environment supporting an exciting collection of hotel properties across North America. The Collections Coordinator works closely and maintains strong relationships with hotel Sales, Meeting and Events Management, Finance and Clients to appropriately manage credit risk, limiting aged receivables and minimizing bad debt write-off exposure. The Collections Coordinator has an excellent understanding of the overall order to cash process as it relates to both the hotel and the shared services environments. The Collections Coordinator possesses impeccable customer service skills and a business approach that will enable him or her to ensure timely collection of advance deposits and invoices for services rendered, "direct-billed accounts", while preserving the hotel/client relationship. Organized and detailed oriented, the Collections Coordinator will maintain complete, timely and accurate records of collection activities in accordance with contractual payment terms. The Collections Coordinator is expected to uphold all company and industry standards pertaining to PCI compliance, maintain guest confidentiality, and adhere to generally accepted accounting standards and best practices. The Collections Coordinator is required to meet daily, weekly, and monthly service excellence and performance targets. This position will report to the Credit Manager.
Essential Functions and Responsibilities:
Creates client master accounts in hotel property management system.
Reviews all group sales and catering contracts to confirm financial terms, concessions, and payment schedules ensuring that billing and collection protocols are accurately identified in the meetings and events technology platforms and executed as contracted with the client.
Invoices advance deposits timely in accordance with contractual terms to ensure timely remittances by clients by established due dates
Collects payment of advance deposit invoices in accordance with contractual terms
Collects payment of invoices for services rendered for meetings and events Completes invoicing, collections, and activity tracking logs via Smartsheet tools
Applies payments made by credit card in the hotel property management system on a daily basis.
Able to research account disputes and resolve billing discrepancies by working with the group billing coordinators and hotel operation teams.
Maintains the accuracy of the Accounts Receivable Aging for their assigned hotel locations
Provides collection status updates to hotel and shared service leaders
Leads monthly meetings with hotel leaders to review aged receivables, collection progress, and upcoming group business.
Provides required reporting to hotel leaders in support of cash flow forecasting for their assigned hotel locations
Participates and supports continuous improvement and transformation initiatives and projects within the department as well as cross-functional partnerships
Qualifications
Ability to work cooperatively with others
Ability to maintain confidentiality
Ability to read, write and speak English effectively
Ability to communicate effectively both written and verbally
Ability to work effectively, maintain composure and make decisions in stressful situations
Ability to organize workload, adapt quickly to change, and deliver under the pressure of deadlines
Ability to perform both standard and intermediate spreadsheet functions using Microsoft Excel
Proficiency in windows-based computer programs to include e-mail, internet and word processing applications
Strong computer skills and ability to learn new computer applications
General knowledge of mathematics and accounting principles
Education
Experience
Loews Hotels