Collection And Technical Services Supervisor

Collection and Technical Services Supervisor

Sylvan Way

ANNOUNCEMENT NUMBER: 0524-34E

Kitsap Regional Library is looking for a highly motivated and team-orientated individual to provide superior leadership, supervisory and organizational skills in the CTS department. This position is responsible for planning and organizing workflow, supervising Technical Services employees, and performing routine maintenance for the Library's ILS. This position reports to the Collection and Technical Services Manager.

GENERAL DESCRIPTION

Under limited direction, this position is responsible for supervising technical services functions, which may include acquisitions, processing, receiving, cataloging, and/or interlibrary loan. Responsibilities also include coordinating processes and workflows with external vendors, managing supply inventory, performing library database maintenance tasks, and assisting the Collection and Technical Services Manager with the general operation of the department. This position supervises and oversees work completed by specialists within the CTS department. Work is performed with significant opportunities for exercising independent judgment and initiative.

QUALIFICATIONS AND EXPERIENCE

Bachelor's degree required plus a minimum of two years library experience in technical services and two years of experience in the management or supervision of a workgroup.

• A resume and cover letter are required for all positions and may be uploaded or copy/pasted and submitted with your application.

BENEFITS & SALARY

Employees regularly scheduled 20 or more hours per week are eligible to participate in our medical, dental, vision, basic life, AD&D, long term disability insurance plans, health reimbursement arrangement (HRA), as well as our employee assistance program. Additionally, all employees regularly scheduled 20 or more hours per week receive 13 paid holidays throughout the calendar year. An employee in this position will earn 26 days of vacation leave, 13 days of sick leave, and 1 personal day each year.

Kitsap Regional Library participates in the Washington State Public Employees Retirement System (PERS). Employees are automatically eligible for the plan if they work a minimum of 16.25 hours per week (or 70 hour per month) during five months per year for two consecutive years.

Compensation range is $63,463-87,848 per year. Offers are determined based on required and relevant experience and in alignment with internal equity.

ESSENTIAL FUNCTIONS

Any of the following duties may be performed. These examples are representative and do not include all specific tasks an incumbent may be expected to perform:

DUTIES:

• Maintain effective lines of communication within the department and with other departments and branches. Coordinate with other teams and departments in planning and maintaining efficient workflows.

• Interview, select and hire new employees for the department. Establish hours of work as well as direct, plan, assign and determine the manner of work performed. Approve overtime and the use of employee time off. Evaluate employee performance.

• Manage relationships with external vendors for physical materials including resolving problems, establishing new processes, setting performance targets, and ensuring that these are met. Work with the CTS Manager as needed on requests for quotations or purchases. Ensure accuracy of the library's ILS database by utilizing a complex ongoing routine of database maintenance activities, as well as special projects designed to enhance user access to the library's collections.

• Identify opportunities for improvement in processes and services, document procedures and local practices, provide training to staff on procedures, best practices, and new technologies; plan integration of new collection areas into existing processes, and work with the CTS Manager and staff to implement changes and monitor and evaluate services and processes.

• Maintain inventory of processing supplies and place orders for new supplies as necessary, including researching and recommending new products to be used to enhance preservation of material or improve efficiency of procedures and processes.

• Assist in preparing the CTS annual budget, monitor expenditures, and coordinate fiscal year end rollover within the ILS.

• Work with the CTS Manager and staff on long-range planning, goal setting, and development and implementation of policies and procedures.

• Perform any technical services functions as necessary.

• Perform other related duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to maintain regular and reliable attendance.

• Ability to establish and maintain effective working relationships with employees, vendors, special interest groups and representatives from other library systems.

• Knowledge of Polaris or other integrated library system, as well as RDA, AACR2, LCSH, Dewey Decimal Classification, MARC21 formats, and authority control.

• Experience using OCLC Connexion, MarcEdit, or other bibliographic utility for cataloging.

• Ability to select, develop and motivate staff and create a positive team environment.

• Ability to plan and set priorities.

• Ability to develop and implement procedures, prepare reports, and maintain department records as required and to exercise initiative and independent judgment within prescribed policies and procedures.

• Ability to communicate effectively verbally and in writing.

• Ability to operate standard office equipment, perform required data entry proficiently and utilize computer software and specialized programs.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the incumbent is required to:

• (CONTINUOUS) seeing, talking, hearing, and manual dexterity.

• (FREQUENT) sitting for long periods of time, walking, standing, grasping, keyboarding and repetitive motion of hands/wrists.

• (OCCASIONAL) kneeling, stooping, reaching, bending, crouching, twisting, and squatting.

• Requires the ability to lift, push, pull and carrying objects weighing up to 25 pounds and, occasionally, up to 50 pounds. Work is performed indoors under office-type conditions.

LIBRARY EXPECTATIONS

Listed below are expectations of all library employees:

• Excellent customer service for patrons and co-workers.

• Knowledge and support of Kitsap Regional Library's principles of intellectual freedom.

• Knowledge and support of Kitsap Regional Library's policies and procedures.

• Ability to work effectively within a team.

• Ability to adapt to rapidly changing information, technology, work procedures and library services.

• Ability to maintain confidentiality in dealing with patron and/or employee records.

SCHEDULE

This is a full-time position scheduled for 40 hours per week. The schedule is typical Monday through Friday office hours but may include weekends and evenings as needed. Please note that schedules are subject to change to meet the needs of the library.

APPLICATION INSTRUCTIONS

To apply for this position and future positions, please visit our website at KRL.org and select "Careers" located at the bottom of the page. This position is open to current employees, volunteers and the general public and will remain open until filled. The first review of candidates will take place on June 10th and weekly after that.

Should you need an accommodation and/or assistance with the application process please email jobs@krl.org.