Code Enforcement Office Administrative Assistant

Job Title: Code Enforcement Office Administrative Assistant

Location: City of Ellsworth, Maine

Department: Code Enforcement

Reports To: Code Enforcement Officer

Job Summary:

The City of Ellsworth Code Enforcement Office seeks a community and team-oriented candidate to fill the position of Administrative Assistant. The Administrative Assistant will serve as the first point of contact for the Code Enforcement Office and will assist with scheduling inspections, greeting customers, performing clerical duties, and issuing permits. The ideal candidate will be motivated to learn and develop new skills and seek continued professional development. Certification in the Maine Unified Building and Energy Code (MUBEC) is required within one year of hire.

Key Responsibilities:

• Answer phone calls and greet customers who come into the office.

• Schedule appointments and inspections for the Code Office.

• Issue permits for contractors and property owners.

• Learn the City's Ordinances and MUBEC Codes to eventually pass Code Enforcement certification exams to process permits with the option to become a Deputy Code Officer.

Qualifications:

• High school diploma or equivalent degree.

• Strong understanding of how to use computer programs such as Microsoft Word, Outlook, Excel.

• Ability to learn and understand permitting software used in the Code Office.

• Willingness to work as a team and complete group goals.

Skills:

• Knowledge of how to use office equipment, especially scanners and copiers.

• Able to work with the team to complete projects.

• Willing to take notes and write meeting minutes.

• Maintain professionalism in high stress situations.

Salary:

$40,000, plus $.50/hour raises per Code Officer certification achieved. The City of Ellsworth offers a comprehensive benefits package designed to support employees in both their professional and personal lives.

Work-Life Balance:

• Generous paid time off. Employees can earn up to 280 hours of paid time off per year! Carry over option up to 480 hours.
• 12 paid holidays per year.

Retirement Options:

• Retirement savings plan with City matching contributions, to help employees plan for a secure future. Additional option to be part of the Maine Public Employees Retirement System (MPERS).

Career Development:

• Opportunities for professional growth through training programs and workshops.

• Tuition reimbursement for continued education, empowering employees to further develop their skills and knowledge.

Financial Security:

• Short Term Disability to cover non-work related injuries or illnesses for up to 52 weeks per year.

• Life Insurance options for employees and dependents.

Health and Wellness:

• Competitive and affordable health insurance plans including medical and dental coverage to ensure employees and their families stay healthy.

• Wellness program to support our employee's physical and mental well-being.

• Employee Assistance Program.

Application Process:

Interested candidates should submit a cover letter and resume. Preference will be given to those who apply within the first 21 days of opening the application.

The City of Ellsworth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

About the City of Ellsworth

Nestled in the heart of Downeast Maine, the city of Ellsworth is a professional, recreational, cultural, and retail services hub for nearly 60,000 people in the Hancock and Washington County areas. With its historically preserved downtown, scenic landscapes, including the Union River, three lakes, and marina along its striking Maine coastline, Ellsworth is an outdoor enthusiast's paradise. Ellsworth is not just a gateway to the stunning Acadia National Park, but a destination in its own right, offering residents and visitors a unique blend of past and present. Incorporated in 1800 and named after Oliver Ellsworth, a signer of the Declaration of Independence and the Constitutional Convention, this early American city boasts a quality of life and place in community that is unmatched in Maine. The city is rich with recreational and cultural opportunities, offering a high standard of living, an affordable cost of living, and a workforce that is both skilled and productive. It is one of the fastest growing cities in Maine, provides competitive tax incentives and pre-permitted "shovel-ready" land with established public infrastructure. Our dedicated staff offers comprehensive support for the personal and business needs of our community. Find out more about our great city at discoverellsworth.com.

About the Ellsworth Code Enforcement Office

The Ellsworth Code Office is heading in to a period of growth alongside the City of Ellsworth itself. The Code Office is seeking someone who can help us achieve our goals of serving our community to the best of our abilities. Ellsworth is growing fast and the Code Office is eager to keep up with that pace. The Code Office seeks someone who is willing to enter on the ground floor with the chance to enjoy professional growth and promotion within the City.