Code Board Specialist

Job Description

Veterans' Preference Applies

EEO Statement

The City of Delray Beach does not discriminate on the basis of race, color, national origin, sex, religion, age or disability, marital status, family status or sexual orientation in employment or the provision of services

Non-Smoking

The City of Delray Beach is aNon-Tobacco Workplace. The City will not consider applicants who have used tobacco or nicotine products for a period of at least three months prior to application for employment. The definition of "tobacco or nicotine products" includes but is not limited to, cigarettes, cigars, chewing tobacco, pipes, snuff, e-cigarettes and nicotine patches or gum.

This is complex, advanced and responsible clerical support and staff assistance activity. This work involves handling Code Enforcement Board and Special Magistrate functions and ensuring daily operations of the Code Enforcement Board.

Work is performed under general supervision of the Code Enforcement Coordinator. Perform related work as required.

Essential Job Duties

The following duties are normal for this position. The omission of specific statements of duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.

• Performs complex administrative tasks and participates directly in the work of the individual involved. Secure details of specialized information, coordinate office work and provide information regarding services and operation of the Division

• Provides administrative assistance to the Code Enforcement Coordinator and completes special projects and tasks as assigned

• Confers, meets with, and corresponds with other Departments,to address Code Enforcement concerns on a City-wide basis. Is responsible for developing processes to ensure that concerns are tracked and are resolved in a timely manner.

• Responsible for the overall division records maintenance under Code Enforcement policies and procedures and applicable State Statute.

• Conduct title searches and manage property records, including brief legal secretarial work, ensuring accurate documentation and compliance with municipal code regulations.

• Perform research and analysis of public records and court documentation. Interpret legal notices and property ownership records.

• Interpret and analyze property site plans, construction blueprints, property surveys and recorded easements.

• Prepares forms and reports using normal office equipment and resources; maintains computer system by entering and updating information as needed; set up and maintain files and scans documents associated with Code Enforcement Board files.

• Review forms, correspondence, spreadsheets, letters, and other general office documents for accuracy and completeness prior to submission.

• Serves as liaison to the Code Enforcement Board and the Special Magistrate. Schedules, attends, and coordinates monthly meetings with Code Enforcement Board and Special Magistrate. Prepares minutes, Drafts Code Enforcement Board Orders, and Special Magistrate Orders.

• Posting of payment for Code Enforcement Board fines, Civil Violations, and Special Magistrate fines and liens. Prepare estoppel letters, liens, releases of liens and satisfaction of liens.

• Performs all functions and responsibilities according to the, Palm Beach County Code of Ethics and Florida State Statutes 112.313.

• Fosters positive employee relations and employee morale on a City-wide basis.

Minimum Qualifications

• High School graduation or possession of an acceptable equivalency diploma.

• Two years of related experience involving secretarial/clerical duties including the operation of a PC, Keyboard, mouse or similar data entry equipment.

• Must possess superb typing skills with speed and accuracy.

Knowledge of Business English, spelling and punctuation, in order to prepare documents and compose letters, etc. Knowledge of office practices and procedures.

Knowledge of mathematics. Knowledge of the division and City's policies and procedures and practices. Ability to work independently and to adhere to established policies and procedures.

Ability to establish and maintain effective working relationships with employees and the general public. Ability to take and transcribe dictation and or minutes as required. Ability to operate a PC, Keyboard or Computer.

Ability to communicate using speaking, hearing and visual skills. Skill in policy interpretation and application. Physical condition commensurate with demands of the position.

Ability to communicate effectively in oral and written form. Ability to adapt to an evolving and continually improving environment.

The abilities expected of all employees include being able to respond to supervision, guidance and direction of superiors in a positive, receptive manner and in accordance with stated policies, be appropriately groomed and attired so as to present a professional image in accordance with the organization's mission, goals, and policies; report for work promptly and properly prepared at the time and place required by the assignment or orders; notify the appropriate supervisor of intended absences in accordance with stated rules; conform with standards and rules regarding use of accrued time; demonstrate a polite, helpful and courteous manner when engaged in any activity with the public; operate and care for equipment to manufacturer's specifications and/or within the specified parameters; demonstrate an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and colleagues.

A comparable combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position, may be substituted for the minimum qualifications.

Supplemental Information

Physical Demands/Work Environment:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear, use hands to finger, handle, feel, or operate objects, tools, or controls, and reach with both hands and arms. The employee is occasionally required to walk and stand.

The employee must occasionally lift and/or move up to 15 lbs. Specific vision abilities required by this job include close vision and the ability to adjust focus. Ability to sit at a desk and view a display screen for extended periods of time.

Ability to enter data at prescribed rate of speed. Work inside an office environment

SELECTION GUIDELINES:Formal application, rating of education and experience; oral interview and reference check; job related tests might be required. The job description does not constitute an employment agreement with the employer, and requirements of the job change.