CO Sr Medical Office Coordinator

Job Req ID: 114202

CO Sr Medical Office Coordinator

We are seeking a Sr Medical Office Coordinator for General Internal Medicine at Green Spring Station will support a team of internal medicine providers and their patients. Coordinates day-to-day activities to ensure a smoothly functioning office and good patient relations. Resolves patient problems, third party issues, or refers patients to appropriate resources. Serves as resource in team environment. Adapts to changes in technology and software to ensure efficient office practice. May serve in lead capacity to orient, train, and direct new medical office coordinators or other office staff.

*This position is part of the JHU School of Medicine Clinical Operations.

Specific Duties & Responsibilities

• Coordinates a multi-faceted, high volume internal medicine practice.

• Serves as liaison for practice to department administration, clinical management, and hospital services.

• Assists patients, patients' families, referring physicians, and third-party carriers to resolve patient related issues.

• Triages patient calls, messages, and medical issues. Answers patient medical questions where appropriate and determines if physician/nurse response is required.

• Schedules patients for laboratory tests, medical examinations, and procedures. Resolves any schedule conflicts.

• Uses automated records systems to access, enter, and edit patient information.

• Relays information to patients regarding preparation for laboratory tests, examinations, and procedures.

• Assures all patient correspondence (consent, orders, history, and physical, etc.) is transmitted to correct areas in a timely manner to streamline patient processing.

• Manages patient paperwork and forms, including form completion tracking, mailing and faxing, and scanning to the patient's record.

• Utilizes knowledge of physician(s)' practice and requirements of third-party payors to provide appropriate documentation to assure authorization/certification for medical services.

• Demonstrates awareness of limitations of institutional resources and seeks to maximize physician scheduling within this context. Proactively seeks to schedule/reschedule patients to efficiently utilize resources (e.g., backfill to cover cancellations or add urgent appointments).

• Maintains familiarity with various types of medical insurance to explain these plans.

• Assists physicians in notification and completion of forms, paperwork, and letters needed for patients or their insurance.

• Informs patients of costs of care being provided, and guides them to appropriate resources for further information, guidance, or assistance.

• Obtains pre-certifications as required by patients' health care insurers or managed care providers.

• Assists patients or family members with completion of medical insurance forms.

• Arranges or assists in arranging patient transportation.

• Collaborates with office and clinic staff to coordinate appointments and resolve urgent issues.

• Operates personal computer to access e-mail, electronic calendars, and other basic office support software.

• Ordering supplies for clinical area in SAP (online shopping) as well as other accounts payable duties for clinical area (paying invoices with online payment, travel reimbursements, expense reimbursements).

• Responsible for other administrative office duties as assigned.

Special Knowledge, Skills, & Abilities

Knowledge

• Operates personal computer to access email, computerized scheduling and documentation databases, and other basic office support software including Microsoft Office applications.

• Knowledge of medical terminology required.

• Knowledge of insurance coverage preferred.

• Successfully completes all training courses required for access to Epic and other software systems.

• Complete all required HIPAA courses and other specified online training courses.

Skills

• Ability to interact successfully with the public.

• Ability to perform effectively despite sudden deadlines and changing priorities.

• Ability to maintain personal composure in high stress situations.

• Demonstrated interpersonal, written and verbal communication skills are required to service a diverse customer base.

• Ability to demonstrate and convey a favorable image of the organization and to conform to proper standards of professional dress, attitude and demeanor.

• Ability to demonstrate a high level of interpersonal skills required to interact with patients, patients' families/visitors and clinical staff.

• Ability to perform with a high degree of accuracy and with meticulous attention to detail.

• Demonstrate a strong ability to use initiative and judgment and to identify, analyze and solve problems.

• Ability to demonstrate self-direction and initiation.

• Ability to work independently and as a part of a team.

Minimum Qualifications

• High School Diploma or GED.

• Three years progressively responsible medical office experiences. Additional education may be substituted for up to one year of experience.

• Knowledge of medical terminology required.

• Intermediate computer and proofreading skills required.

Physical Requirements

• Ability to stand, walk or sit for an extended period of time.

• Reaching by extending hand(s) or arm(s) in any direction.

• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.

• Communication skills using the spoken word.

• Ability to see within normal parameters.

• Ability to hear within normal range.

• Possible exposure to communicable diseases.

Preferred Qualifications

• Completed 2 years of higher education.

• Experience in the Johns Hopkins system strongly preferred.

Classified Title: Sr. Medical Office Coordinator

Job Posting Title (Working Title): CO Sr Medical Office Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.00 - $33.50 HRLY ($52,000 targeted; Commensurate with experience)

Employee group: Full Time

Schedule: M-F; 8am-4:30pm

Exempt Status: Non-Exempt

Location: Hybrid/JH at Greenspring Station

Department name: SOM DOM General Internal Medicine

Personnel area: School of Medicine

Total Rewards

The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/.

Education and Experience Equivalency

Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Applicants Completing Studies

Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Background Checks

The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.

Diversity and Inclusion

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit https://accessibility.jhu.edu/.

Vaccine Requirements

Johns Hopkins University strongly encourages, but no longer requires, at least one dose of the COVID-19 vaccine. The COVID-19 vaccine does not apply to positions located in the State of Florida. We still require all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. This change does not apply to the School of Medicine (SOM). SOM hires must be fully vaccinated with an FDA COVID-19 vaccination and provide proof of vaccination status. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Hybrid: On-site 3-4 days a week