Clinical Staffing Coordinator

JOB SUMMARY

The Clinical Staffing Coordinator assures adequate nursing staffing for 24/7 coverage by utilizing systematic, cost effective methods, providing coverage for all and any gaps. The role provides excellent service to nursing leadership and all nursing staff.

ESSENTIAL FUNCTIONS

PRODUCES NURSING SCHEULES

Produces schedules two (2) months in advance

Reviews all requests for PTO / vacations, and schedules appropriately to coordination with nursing management

Posts schedules on units at least one (1) month in advance

IDENTIFIES SCHEDULING GAPS

Compares schedules to appropriate staffing levels

Creates list of all vacant shifts to be filled

Assists nursing management team in the management of overtime

Contacts per diem, part time, and full time staff to pick up additional shifts as needed

ORGANIZES WORK FOR QUALITY OUTP UT

Prioritizes as to most immediate need

Demonstrates flexibility in scheduling time to meet departmental needs

Demonstrates the ability to use available computer systems to access information and increase efficiency

Maintains and updates current nursing department call lists on a monthly basis to include staff name, position, phone number and shift availability

Creates and utilizes systems to prevent errors

Confirms schedules in a timely manner

Completes and maintains all necessary documentation to ensure accuracy with staff, per diem pool, an agency personnel

SECURES INFORMATION

Maintains confidentiality relating to all nursing department, staff, and per diem pool issues/concerns

Keeps all files/records organized and securely stored including, but not limited to past schedules, staff requests, master schedules, and individual agency binders

Maintains all aspects of HIPAA compliance

CONTRIBUTES TO TEAM EFFORT

Demonstrates willingness and ability to communicate professionally and appropriately with all levels of staff

Keeps appropriate management staff aware and alerted of potential and real personnel concerns

Collaborates with appropriate nursing management team members to provide adequate orientation/preceptor time to promote positive staff retention

Meets with new and existing staff members as necessary to provide written schedules, assuring communication and performance of job expectations

Demonstrates a willingness and ability to acquire new skills and responsibilities

Demonstrates awareness when assistance is needed, to complete tasks

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma required

Associate's Degree preferred

Work Experience

1-2 years of previous staffing experience required in a health care setting required

Previous experience in data entry and computer skills required

Licenses / Certifications

N/A