Clinical Services Administrative Assistant

State Of Minnesota Saint Peter , MN 56082

Posted 11 months ago

Job Details

Job Class: Office and Administrative Specialist, IntermediateWorking Title: Clinical Services Administrative Assistant

Who May Apply: Open to all qualified job seekers

Date Posted: 04/18/2019

Closing Date: 04/25/2019

Hiring Agency: Department of Human Serivices

Division/Unit: Direct Care & Treatment / Forensic Services

Work Shift: Days

Work Hours: 7:30am

  • 4:00pm

Days of Work: Monday

  • Friday

Travel Required: No

Salary Range: $16.85 - $22.34/hourly; $35,182 - $46,645/annually

Job Class Option: None

Classified Status: Classified

Connect 700 Program Eligible: Yes

Job Summary

Job Summary

The clinical department on the campus of the St. Peter Regional Treatment Center is looking for an enthusiastic Clinical Services Administrative Assistant; providing technical and administrative clerical support is key in managing the office to ensure administrative affairs are addressed promptly and efficiently.

Responsibilities include:

  • Scheduling and clerical tasks for Clinical Department Directors Manage the various schedules within the office so the administrative and network affairs are addressed promptly and efficiently

  • Coordinate and maintain Continuing Education Credits (CEUs) for Board-sponsored didactics

  • Coordinate performance reviews and the quality assurance process

  • Preparation, collection, and dissemination of information, memorandums, and mail

  • Perform various clerical functions such as, transcription; copying and distributing documents; processing legal documents; collecting, tracking and summarizing data; overseeing administrative record management and movement; maintaining current employee and patient information systems, ordering and maintaining of supplies

  • Schedule, train and give technical guidance to co-workers

Qualifications

Minimum Qualifications:

  • Customer Services skill sufficient to provide information to clients, including phone calls and walk-in contacts in helpful and courteous manner.

  • Data Entry skills sufficient to create database records and update entries or create and apply the basics of spreadsheets and supply/retrieve information in databases.

  • Database Management skills sufficient to maintain database systems and records as assigned.

  • Desktop publishing skills sufficient to produce materials and develop and maintain mailing lists and other documentation accurately and with proficiency.

  • Dictaphone/Tape transcription training/experience or ability to type accurately from recorded copy.

  • Spreadsheets skills sufficient to develop and modify basic spreadsheets; and sort and extract data

  • Typing/Keyboarding skills sufficient to complete a variety of reports, letters and data summaries.

  • Word processing skills sufficient to develop and modify a variety of correspondence, records and reports; perform mail merges, develop forms and charts.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

EDUCATION VERIFICATION - Applicants will be required to provide a copy of their high school diploma at time of interview OR copies of their college transcript or college degree/diploma at time of interview. Copies of the college degree/diploma are acceptable ONLY if it clearly identifies the field in which it was earned.

Application Details

Why Work For Us

GREAT BENEFITS PACKAGE! The State of Minnesota offers a comprehensive benefits package including low cost medical and dental insurance, employer paid life insurance, short and long term disability, pre-tax flexible spending accounts, retirement plan, tax-deferred compensation, generous vacation and sick leave, and 11 paid holidays each year.

Our mission as an employer is to actively recruit, welcome and support a workforce, which is diverse and inclusive of people who are underrepresented in the development of state policies, programs and practices, so that we can support the success and growth of all people who call Minnesota home.

How to Apply

Click "Apply" at the bottom of the page. If you have questions about applying for jobs, contact the job information line at 651-259-3637.

For additional information about the application process, go to http://www.mn.gov/careers.

Contact

If you have questions about the position, contact Angela Dugan at angela.dugan@state.mn.us..

If you are a Connect 700 applicant, please email your certificate and the Job posting ID#/number to April Blakesley at april.blakesley@state.mn.us by the position close date.

AN EQUAL OPPORTUNITY EMPLOYER

The State of Minnesota is an equal opportunity, affirmative action, and veteran-friendly employer. We are committed to providing culturally responsive services to all Minnesotans. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.

We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance you need.

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Clinical Services Administrative Assistant

State Of Minnesota