Clinical Scheduling - Operating Room

Hennepin County Medical Center Minneapolis , MN 55415

Posted 2 months ago

We are hiring a 1.0 FTE (full-time) Principal Office Specialist position for our Operating Room to work days. Primary responsibilities include staff scheduling, surgical scheduling, managing scheduling worksheets and paperwork, updating phone lists and email list servs and answering the phones at the OR desk. Must be familiar with, but not an expert in MS Office, Excel.


Under limited supervision, performs work involving the application of technical expertise and independent judgment to the preparation of specialized departmental documents, the use of computerized information systems, public service contact, and administrative support.

Required COVID-19 Vaccinations for Employees

Hennepin Healthcare requires employees to be fully vaccinated against COVID-19. This includes all employees, volunteers, students, and contracted staff, with limited exemptions for medical or religious reasons.


  • Collect, evaluate, screen, relay, and respond to a broad range of requests for information from the public and other staff representing different levels of the organization; explain a variety of requirements, policies, and procedures regarding services; write and revise rules, procedures, and manuals related to departmental policies; analyze, resolve, and notify people of action taken regarding difficult problems and concerns

  • Process and verify complex information and calculations on forms, documents, and requisitions; assist with preparation of financial reports and budgets; monitor and maintain day-to-day departmental budget transactions; process complex and fiscally sensitive transactions involving department- and county-wide operations

  • Input, retrieve, and modify information and data stored in computerized systems; assist other users with problems associated with computerized systems and programs; generate reports using computer software; train and/or coordinate training of users on the use of computerized systems and programs

  • Record and update information (including complex financial data) on a variety of forms, logs, journals, and ledgers

  • Write, prepare, and proofread original correspondence, specialized reports, lists, tables, and other specialized departmental documents

  • Prepare, file, retrieve, and maintain records, and documents from departmental filing systems; develop forms and/or assist with revision; oversee and manage supplies and inventory

  • Plan, develop, and coordinate specific departmental programs

  • Identify potential risk areas and provides appropriate possible recommended solutions

  • Maintain credentials through continuing education and professional development

  • Comply with departmental policies and procedures, in addition to HCMC policies and procedures

  • Perform additional specialized job functions as described in section below, but only after appropriate training


Minimum Qualifications:

  • High School diploma or equivalent

  • Three years of office clerical experience

  • OR-

  • An approved combination of education and experience

Preferred Qualifications:

  • 2 years post-secondary education

  • Some positions require specific experience and/ or education related to the position

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Clinical Scheduling - Operating Room

Hennepin County Medical Center