Clinical Research Coordinator

Job Posting Title:

Clinical Research Coordinator

Hiring Department:

Department of Psychiatry

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue Until Aug 31, 2025

Location:

AUSTIN, TX

Job Details:

General Notes

The Department of Psychiatry and Behavioral Sciences at the Dell Medical School is looking for a Clinical Research Coordinator.

Seeking a self-motivated, energetic individual to become part of a clinical research team. This person will work alongside clinicians, PhD researchers, and statisticians to complete clinical research. Primary responsibilities will include collecting, entering, managing, and reporting data. The research will involve collection of patient-reported data, and the research coordinator must be comfortable with speaking with patients, including by phone or virtual video visit to collect data. The clinical research coordinator will manage and ensure accuracy in data entry. They will identify, recruit, and consent candidates for clinical research. The clinical research coordinator will participate in data collection and storage, as well as generate reports & IRB-approved protocols.

This position has an end date of 8/31/2025, but may be renewable based upon availability of funding, work performance, and progress toward goals.

Purpose

Responsible for the day-to-day management and operations of clinical trials under the guidance of principal investigators in the departments of Psychiatry. Coordinate administrative, personnel, and logistical support for ongoing and new research project(s) or major sub-component(s) thereof including but not limited to clinical trials.

Responsibilities

• Participate in planning, implementation, and execution of the conduct of sponsored clinical trials and grant funded research. Coordinate and review research study procedures to ensure receipt, completeness, and accuracy of study data. Coordinate assigned projects with an emphasis on communication with research sponsors, community partners, clinical services, and university administrators, investigators, and research team members.

• Proactively recruit, screen and enroll potential research subjects and track participation over time. Conduct and manage study visits. Deliver participant training materials and programs. Conduct participant interviews and measurements.

• Complete informed consent processes and data collection procedures. Facilitate institutional review board (IRB) applications, submissions, and updates. Assist in preparation of annual reports for federal, state, and local agencies. Inform IRB of amendments to research studies.

• Process and ship lab specimens collected per protocol and laboratory manual requirements.

• Perform lab specimen collection - i.e., phlebotomy, urine, etc.- for each clinical trial as required by protocol and laboratory manual.

• Monitor adherence to procedures/protocols to ensure optimal subject participation rates and accurate data collection and reporting. Ensure completion of contract requirements and project specifications.

• Help to facilitate project collaborations as assigned.

• Other related duties as assigned.

Required Qualifications

Bachelor's Degree and at least three (3) years of experience in health services or clinical research or master's degree and at least one (1) year of applicable experience. Previous experience with subject recruitment and retention and data management. The ability to communicate with others in a clear, understandable, and professional manner on the phone and in person; demonstrated use of good written and verbal communication skills. Must possess effective project coordination skills, including the ability to plan, organize and schedule work in an efficient and productive manner, focusing on key priorities and meeting deadlines. Must possess the ability to interact with peers, patients and patient families and exhibit sound judgement in decision making. Must possess the ability to maintain regular, reliable and punctual attendance. Must possess the ability to learn and apply new information, knowledge, and experiences in a timely manner. Must possess the ability to be flexible and adaptable to change. Must possess the ability to work on multiple tasks and projects and to prioritize. Must possess effective organizational skills and attention to detail, effective follow-through, and commitment to excellence. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in clinical trials research. Experience in an academic health center. Prior experience with patient interaction or patient-facing work. Comfortable speaking with patients to collect patient-reported data by phone or virtual video. Preferred experience communicating with patients with serious illness. Training in Good Clinical Practice for research. Proficient in the use of Word, PowerPoint, and Excel, Endnote (or other reference management tool), and REDCap. Excellent organizational skills with great attention to detail. Excellent interpersonal and communication skills. Energetic, eager to learn new skills. Capable of independent as well as collaborative work. Excellent documentation skills. Fluency in Spanish.

Salary Range

$46,000+ depending on qualifications

Working Conditions

• May work around standard office conditions.

• May work around biohazards.

• Repetitive use of a keyboard at a workstation.

• Lifting and moving.

• Occasional weekend, overtime, and evening work to meet deadlines.

• Flexible Work Arrangements may be accommodated with the approval of the direct supervisor in accordance with departmental policy to include no more than two (2) remote workdays per week. Schedules may be temporarily adjusted by the supervisor to meet project needs.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.