Clinical Research Coordinator

Job Posting Title:

Clinical Research Coordinator

Hiring Department:

Department of Neurology

Position Open To:

All Applicants

Weekly Scheduled Hours:

40

FLSA Status:

Exempt

Earliest Start Date:

Immediately

Position Duration:

Expected to Continue

Location:

AUSTIN, TX

Job Details:

General Notes

The Department of Neurology at the Dell Medical School is looking for a Clinical Research Coordinator.

On-site work is the standard expectation for this position to enable non-scheduled subject enrollments in the acute hospital setting. On-call duties may be required beyond standard day-shift hours for applicable treatment protocols. On-call is defined as scheduled availability to enroll subjects after the standard Monday through Friday 8-5p work hours including occasional enrollments after 5pm and/or weekends. Coordinator schedules may be altered accordingly to maintain a 40-hour work week (if applicable). On-call pay is not provided.

Purpose

Responsible for the day-to-day management and operations of clinical trials under the guidance of principal investigators. Coordinate administrative, personnel, and logistical support for ongoing and new research project(s) or major sub-component(s) thereof including but not limited to clinical trials.

Responsibilities

• Participate in planning, implementation and execution of the conduct of sponsored clinical trials and grant funded research. Coordinate and review research study procedures to ensure receipt, completeness and accuracy of study data. Coordinate assigned projects with an emphasis on communication with research sponsors, community partners, clinical services, and university administrators, investigators and research team members. Experience coordinating clinical research in acute hospital settings and extracting data from medical records.

• Screen, recruit, and enroll potential research subjects and track participation over time. Conduct and manage study visits. Deliver participant training materials and programs. Conduct participant interviews and measurements.

• Complete informed consent processes and data collection procedures. Facilitate institutional review board (IRB) applications, submissions, and updates. Assist in preparation of annual reports for federal, state, and local agencies. Inform IRB of amendments to research studies.

• Collaborates with primary investigator, sponsor and research staff to plan, conduct and evaluate project protocols. Monitors and reports on progress of projects. Assists with finding and applying for research funding.

• Monitor adherence to procedures/protocols to ensure optimal subject participation rates and accurate data collection and reporting. Ensure completion of contract requirements and project specifications. Facilitate project collaborations as assigned.

• Enters data into study specific databases. Ensures data remains clean and coded appropriately. Maintains impeccable study records. Maintains log tracking progress of all trauma related research studies and reports on progress to appropriate departments/groups. Serves as a liaison between clinical setting and research investigators to ensure clear communication and study progress. Other related functions as assigned including developing standard operating procedures for clinical research activities.

• Other related duties as assigned.

Required Qualifications

Master's degree and 2 years of relevant experience or bachelor's degree in a relevant field (e.g. biology, social science, nursing) and 4 years of relevant experience. Previous experience with subject recruitment and retention and data management. The ability to communicate with others in a clear, understandable and professional manner on the phone and in person; demonstrated use of good written and verbal communication skills. Must possess effective project coordination skills, including the ability to plan, organize and schedule work in an efficient and productive manner, focusing on key priorities and meeting deadlines. Must possess the ability to interact with peers, patients and patient families and exhibit sound judgement in decision making. Must possess the ability to maintain regular, reliable and punctual attendance. Must possess the ability to learn and apply new information, knowledge, and experiences in a timely manner. Must possess the ability to be flexible and adaptable to change. Must possess the ability to work on multiple tasks and projects and to prioritize. Must possess effective organizational skills and attention to detail; effective follow-through, and commitment to excellence. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Experience in clinical trials research. Experience in an academic health center. Experience in acute hospital care setting. Prior experience with patient interaction or patient-facing work. Texas licensed Registered Nurse or Physician Assistant. Comfortable speaking with patients to collect patient-reported data by phone or virtual video. Preferred experience communicating with patients with serious illness. Training in Good Clinical Practice for research. Proficient in the use of Word, PowerPoint, and Excel, Endnote (or other reference management tool), and REDCap. Excellent organizational skills with great attention to detail. Excellent interpersonal and communication skills. Energetic, eager to learn new skills. Capable of independent as well as collaborative work. Excellent documentation skills. Spanish speaker.

Salary Range

$50,000+ depending on qualifications

Working Conditions

• May work around standard office conditions.

• Repetitive use of a keyboard at a workstation.

• Use of manual dexterity.

• Lifting and moving.

• Occasional weekend, overtime and evening work to meet deadlines.

Required Materials

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English) [PDF]
• E-Verify Poster (Spanish) [PDF]
• Right To Work Poster (English) [PDF]
• Right To Work Poster (Spanish) [PDF]

Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.