Clinical Administrative Coordinator

21St Century Oncology Ventura , CA 93001

Posted 2 months ago

PURPOSE:

The Clinical Administrative Coordinator is responsible for the oversight of functions at the Front Desk of one or more centers. Greets patients, oversees medical records, routes paperwork and charts to the appropriate places. Ensures that clinic resources are being used in the most efficient manner. Handles telephone traffic and ensures admitting and discharge functions are providing for optimal patient flow. This position may supervise one or more front office support staff, and also takes on one or more high-level, critical positions such as medical coding, financial counseling, clinical scheduling, medical assisting, etc.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Greet patients and visitors. Determine their needs and direct them accordingly.

  • Check in patients.

  • For new patients obtain all necessary documents, copy insurance cards, etc.

  • For established patients obtain updates, address and insurance changes, etc.; update information in computer

  • Confirm insurance eligibility, co-pay, and any outstanding balance to be collected.

  • Manage switchboard, directing incoming phone traffic accordingly

  • Triage patient calls either directly to nurse or to voice mail, recognizing emergency vs. non-emergency

  • Roll phones for lunch and after hours

  • Answer questions and give information directly or on the telephone within the limit of knowledge and medical practice policies

  • Schedule and confirm appointments; give routine, non-medical instructions in preparation for the patient's visit

  • Call to confirm appointments; reschedule all changes. Prepare patient charts for office visit, confirming all correct documents are in chart; confirm demographics; confirm correct labeling; print superbill

  • Complete and submit Authorization for Patient Treatment request forms and include all related documents to the office authorization coordinator for processing

  • Assemble faxes, labs, and other reports to pair with charts and route to MD desk

  • Maintain dictation process (corrections, missing dictation route to MD desk for approval, mark off for billing, fax/mail to MD's offices correspondence as indicated)

  • Fax/mail requested records on patient referral or MD request

  • File charts appropriately and correctly. Clear dictation room, file charts after work in progress is complete

  • Maintain results log for pathology and biopsy results, and pair with chart for MD signature

  • Provide return to work/release work notes to patients

  • Provide weekly reports to Revenue Manager

  • Purge charts annually, maintaining status of charts in computer system

  • Maintain break room cleanliness

  • Perform other duties as required.

  • Additional duties may involve the functions of Medical Assistant, including but not limited to:

o Assist MD in exam room

o Obtain and chart patient's vital signs

o Draw blood for lab tests

o Chart information of patient consultations and progress

  • Additional duties may involve the functions of Financial Counselor, including but not limited to:

o Meet with patients to explain treatment costs, insurance coverage, patient financial responsibility

o Develop a standard estimate that includes CPT codes and standard units

o Coordinate proper insurance verification and documentation

o Monitor and collect financial balances owed during course of patients' treatment

  • Additional duties may involve the functions of Medical Coder, including but not limited to:

o Enter all CPT and ICD-9 coding into medical management system

o Enter all word codes per company policy and procedures

o Review daily physician schedules and evaluate office consults and visits using CPT coding guidelines

o Generate and process authorization for patient treatment requests for HMO insurance plans

QUALIFICATION REQUIREMENTS:

  • Relies on experience and judgment to plan and accomplish goals
  • A certain degree of creativity and latitude is expected

EDUCATION AND/OR EXPERIENCE:

  • High school graduate or equivalent

  • Excellent organizational and interpersonal skills

  • Good telephone and computer skills. Medical Manager/Intergy experience preferred

  • 2 4 years' experience working in a medical office required

CONFIDENTIAL AND SENSITIVE INFORMATION:

  • Must properly control the release of proprietary and confidential information.

PHYSICAL REQUIREMENTS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Balancing: Yes

Crouching: Yes

Pulling: Yes

Carrying: Yes

Grasping: Yes

Sitting: Yes

Climbing: No

Kneeling: Yes

Standing: Yes

Crawling: No

Lifting: Yes

Seeing: Yes

Job Description Clause

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Senior Administrative Assistant

Ventura County Community College District

Posted 4 days ago

VIEW JOBS 2/15/2020 12:00:00 AM 2020-05-15T00:00 Senior Administrative Assistant Employer: Ventura County Community College District Date Posted: 2/14/2020 Contact: VCCCD Human Resources Number Openings: (At time of posting) Not Specified Length of Work Year: See Job Description Employment Type: Application Deadline: 2/26/2020 11:55 PM Pacific Salary: $51,264.00 - $70,668.00 Annually Date Posted: 2/14/2020 Application Deadline: 2/26/2020 11:55 PM Pacific Employment Type: Length of Work Year: See Job Description Salary: $51,264.00 - $70,668.00 Annually Number Openings: (At time of posting) Not Specified Contact: VCCCD Human Resources Email: HRmail@vcccd.edu Phone: Job Description / Essential Elements: Print Senior Administrative Assistant Ventura County Community College District Salary: $51,264.00 - $70,668.00 Annually Job Type: Classified Job Number: 2020-01616 Location: Districtwide (Ventura County CA), CA Department: Districtwide Closing: 2/26/2020 11:59 PM Pacific Description WHAT YOU'LL DO You will be responsible for performing a wide variety of complex administrative and secretarial support duties requiring considerable independence and discretion to relieve an administrator of a variety of administrative details. The current vacancy is a permanent, full-time position (40 hours/week) located at Moorpark College, reporting to the Vice President of Student Support. WHERE YOU'LL WORK Moorpark College is one of the most beautiful community colleges in California. Moorpark College opened in 1967, serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education. The Office of Student Support provides oversight to many student services offered at Moorpark College and is located in Fountain Hall. More information about Moorpark College: https://www.moorparkcollege.edu/ More information about the Office of Student Support: https://www.moorparkcollege.edu/departments/administrative/office-of-student-support WHO WE ARE Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement. This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year. Representative Duties Gather and synthesize a variety of statistical and financial data; prepare routine and non-routine administrative reports that require the analysis and interpretation of data; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. E Create, organize, update, and maintain computer-based tracking systems such as databases and statistical spreadsheets used to track, maintain, and present data. E Plan and organize work activities; recommend improvements to work flow, procedures, and the use of equipment and forms; implement improvements as approved; develop, revise, and maintain standardized and master documents. E Coordinate and oversee complex and large special events; monitor event budgets and timelines. E Arrange and coordinate meetings for boards, commissions, and outside agencies; prepare and distribute agenda packets and correspondence; attend meetings and take, transcribe, and ensure proper distribution of minutes and verbatim transcripts. E Serve as liaison between assigned office and the general public, staff, and outside groups and agencies; provide general and specialized information and assistance that requires the use of judgment, tact, and sensitivity and the interpretation of policies, rules, and procedures; independently resolve complaints; explain programs, policies, and activities related to specific program area of assignment. E Manage the calendar of an administrator with an exceptional level of detail while anticipating needs and preferences of the assigned administrator; keep the administrator informed of appointments, priorities, and deadlines through multiple channels and in a timely and efficient manner. E Proofread, verify, and review a variety of material and reports for accuracy, completeness, and conformance with established standards, regulations, policies, and procedures; ensure materials are accurate and complete. E Compose a variety of documents and forms including reports, correspondence, memoranda, meeting agendas, legal documents, and other specialized materials from rough draft, dictation, modified standard formats, and brief verbal instructions. E Design and produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E Coordinate travel arrangements; type itineraries, request travel advances, compile expense reports, and process conference reimbursement and other requests. E Receive, open, and distribute correspondence and email; identify and refer matters in order of priority; independently resolve issues of a less complex nature. E Assist in assembling and preparing the annual department budget and contracts; monitor expenditures against budget; prepare purchase requisitions and requests for payment. E Monitor inventories of supplies and materials; prepare purchase requisitions and requests for payment. E Maintain calendar of activities, meetings, and various events for assigned staff; coordinate activities and meetings with multiple departments, the public, and outside agencies. E Monitor and update the district website to ensure data and information presented is up-to-date and easy to comprehend. E Provide training, work direction, and guidance to others as assigned. E Perform related duties as assigned. E = Essential duties Minimum Qualifications Any combination equivalent to: Education: A bachelor's degree from a recognized college or university Experience: Two years of administrative support experience Supplemental Information EXAMINATION AND SELECTION PROCESS: This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by February 26, 2020. The examination process will consist of any of the following components: A) *Written/Performance Test = Qualifying (pass/fail) B) Technical Interview = 100% weighting on final score * The written/performance examination will consist of the following components: * MS Word * MS Excel * Sentence Clarity * Reading Comprehension * Keyboarding mailto:(@ 45 NWPM) An original typing/keyboarding certificate issued within the past year will be accepted in lieu of the Keyboarding Skills Test if submitted at the time of testing. You may submit it by uploading it with your application materials or bringing a copy on the scheduled testing day. Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the testing process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. The eighteen (18) candidates with the highest passing scores on the written/performance test will be invited to the technical interview. The examination process is subject to change as needs dictate. All communication regarding this process will be delivered via email. WRITTEN/PERFORMANCE TEST DATE RANGE AND LOCATION: Date Range: Friday, March 6, 2020 to Thursday, March 12, 2020. Location: Ventura County Community College District 761 E. Daily Drive, Suite 200 Camarillo, CA 93010 TECHNICAL INTERVIEW DATE RANGE AND LOCATION: Date Range: Monday, March 23, 2020 to Friday, March 27, 2020 Location: Ventura County Community College District 761 E. Daily Drive, Suite 200 Camarillo, CA 93010 The above date is subject to change. Candidates will be notified of any scheduling changes via email. SUBMISSION OF APPLICATION: ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS. When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired. When completing the application, outline in detail your education, training (such as classes, seminars, workshops), and experience. All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application. ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview. PROBATIONARY PERIOD: All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. ACCOMMODATIONS: Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process. FOREIGN DEGREES: If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit https://www.chea.org/state-licensed-or-authorized-institutions or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm. EQUAL EMPLOYMENT OPPORTUNITY STATEMENT: The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics. To apply, please visit https://apptrkr.com/1825454 jeid-03bc5d92ae034d44b3fd4db26b09f74a Copyright ©2017 Jobelephant.com Inc. All rights reserved. https://www.jobelephant.com/ Requirements for Applying Requirements for Applying APPLY(CURRENT EMPLOYEES ONLY) APPLY Back To Search Results Page Ventura County Community College District Ventura CA

Clinical Administrative Coordinator

21St Century Oncology