Clinical Administrative Assistant

Luther Manor Wauwatosa , WI 53213

Posted 3 weeks ago

The Clinical Administrative Assistant is to assist in the efficient operation of the clinical program areas by providing the highest level of administrative support for the Chief Clinical Officer (CCO), clinical leadership and staff.

ESSENTIAL JOB FUNCTIONS:

  • Provide a high level of administrative support primarily to the Chief Clinical Officer (CCO), other clinical leadership and the clinical team.

  • Coordinate, compose, edit, and manage correspondence via e-mail and mailings.Includes but is not limited to letters, memos, contracts, proposals, presentations, forms, etc.

  • Track credit card expenditures and invoices for CCO.

  • Proactive calendar management for CCO and team.

  • Responds to emails and creates communications/correspondence/documentation/presentations.

  • Schedules appointments, conference calls and advance preparation of required meeting materials, and conference room reservations as needed.

  • Serve as Project Coordinator on occasion.Must be able to plan, coordinate and disseminate information on behalf of CCO.

  • Provide phone and email management for CCO and keep updated.

  • Coordinate seminar trainings / business travel accommodations for CCO and management team as required.

  • Assist or lead special projects for the clinical team and other program areas.

  • Coordinate departmental on-boarding schedules for new hires as needed.

  • Coordinate utilization of outside contract work when necessary to support the clinical and hospice staff.

  • Management of Luther Manor's campus calendar including scheduling of meeting rooms.

  • Handle or maintain manuals or electronic files, copying, printing, and documents routing as needed.

  • Occasionally manage special events by coordinating, preparing and posting announcements, sending information via e-mail, managing catering, set-up, etc.

  • Use time management/administrative skills effectively with quick turn-around of written and oral communication needs arise.

  • Provide administrative support to the Care Transitions Team lead by the CCO.

  • As needed serve as liaison on behalf of CCO between campus program areas as well as external stakeholders (i.e. business/community entities, vendors, state surveyors, etc.).

  • Follows State and Federal Regulations as outlined in the Employee Handbook, Nursing Department Policy and Procedure Manuals, Human Resources Manual, and Resident Bill of Rights, and adheres to safety rules.

  • Responsible for the management and coordination of the Weekend Manager Program.

  • Represent the Clinical team in a professional, positive, and energetic manner.

  • Encourages and models team approach to accomplish the Luther Manor mission of providing excellent care and services to customers.

  • Attends all Luther Manor mandatory in-services and staff meetings.

  • Perform other duties, responsibilities, or special projects as assigned and as needed.

REQUIREMENTS:

  • At least 3 years of experience providing administrative support at an executive level.

  • Associate's Degree required; Bachelor's Degree preferred.

  • Proficient with Gmail/Calendaring and MS: (Word/Excel/PowerPoint).

  • Maintain a high level of integrity, extreme discretion and confidentiality due to the nature of shared information as it pertains to staff, residents and volunteers.

  • Must have the ability to foster and promote effective relationships with the nursing staff and other departments/program areas in the facility.

  • Professional communication skills (both written and oral).

  • Project Management / Strong organizational skills.

  • Great attention to detail and accuracy.

  • Must be self-motivated with the ability to work independently and with teams.

  • Must be able to multi-task, prioritize and meet deadlines while working in an environment with frequent interruptions.

  • Must be willing to learn new software programs.

Excellent interpersonal skills.

We are an Equal Opportunity Employer


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Service Activation Leader Clinical Networks

General Electric

Posted 4 days ago

VIEW JOBS 4/18/2019 12:00:00 AM 2019-07-17T00:00 Role Summary:GE Healthcare's Clinical Care Solutions team creates cutting edge patient monitoring, telemetry, and ultra sound systems which are used around the the world. This role will be part of the Clinical Care Services team, who delivers, trains and supports these systems for healthcare customers globally Essential Responsibilities:As a member of the Clinical Care Solutions Network and Security team, this role will work to develop and advise on secure healthcare network designs, performance monitoring, and troubleshooting systems for the delivery and support of patient care networks. Our key customers are CCS field engineers, sales engineers and product managers who deliver the network designs, implementation services, on-prem monitoring and remote operation command centers. Their customers are the thousands of GE Healthcare customers in hospitals and clinics around the US and most major countries in the world. You will be an integral member of the team that helps activate new solutions, bring feedback back to product and service teams, and help us improve our service offerings. * Lead the activation of new service solutions by aiding in the design, test and documentation for CCS service solutions * Transfer technical knowledge and best practices at healthcare customer sites, such as hospitals, clinics, data centers, and administrative sites by working with field engineers and partners on new service introductions * Provide written and verbal feedback to the solution product development manager, solution team and field service leads to streamline the solution and implementation requirements. * Provide training on service solutions using video conferencing or on-site training. * Share best practice and service gap knowledge with product managers, sales and field services to improve overall solutions and customer satisfaction * Remotely assist field teams by acting as remote expert for service solutions and 3rd/4th level support exclamation. Qualifications/Requirements:Bachelor's Degree in Engineering, Business or related field * Relevant knowledge in delivery and support of Patient Care Infrastructure which can include 9900 Innovation Drive, Milwaukee County Research Park, Wauwatosa WI 53226-4856 biomedical, clinical, and hospital IT networks * Knowledge of LAN, WLAN, WAN and Cloud networks - CCIE or other network certifications preferred * Knowledge of Network Security, Information Security and Privacy - CISSP or HCISPP preferred * Knowledge of the Healthcare Industry, business and clinical applications - HIMSS CPHIMS preferred * Experience working with field service, biomedical and healthcare IT engineers, architects and delivery partners * Knowledge of Healthcare applications and medical devices including - EMR, PACS, Patient Monitoring, Ultrasound, and other medical devices * Knowledge and expertise in delivery and use of network management, monitoring and performance analysis system * Knowledge of audio and video system in healthcare use cases including - mobile digital health systems, nurse call, and unified communication systems GE will only employ those who are legally authorized to work in the United States for this opening. Desired Characteristics:Team oriented, self-starter who has a competitive but compassionate serving attitude * Gifted at presentation skills - using computers, business applications, and drawing tools on either Mac or PC platforms * Eager to learn and share what you know in healthcare technology, consumer electronics and IT systems. * Have 5 years of experience working with a Medical Device, Healthcare provider, or IT services company that worked with healthcare customers. * Our customers are mostly in the US, but some are in the 80 countries that GE Healthcare sells our systems. * Ability to travel up to 40% of the time. * Ability to work from home or come into a GE Healthcare office the rest of the time. About Us:GE (NYSE:GE) drives the world forward by tackling its biggest challenges. By combining world- class engineering with software and analytics, GE helps the world work more efficiently, reliably, and safely. GE people are global, diverse and dedicated, operating with the highest integrity and passion to fulfill GE's mission and deliver for our customers. www.ge.com GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law. GE offers a great work environment, professional development, challenging careers, and competitive compensation. GE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, gender (including pregnancy), sexual orientation, gender identity or expression, age, disability, veteran status or any other characteristics protected by law.Additional Locations:United States;Wisconsin;Wauwatosa; General Electric Wauwatosa WI

Clinical Administrative Assistant

Luther Manor