This job exists to: Serve as a clerical assistant and support to the Clinic Operations Manager and Nurse Team Managers.
M-F with some night clinics
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Provide back up to the Clinic Operations Manager (COM) position, signing for vendors, authorization to sign for and monitor employee time keeping when the Clinic Operations Manager is out of the office.
o Distribute payroll checks. Open and distribute mail.
o Order medical and office supplies and maintain inventory and storage areas.
o Make bank deposits.
o Maintain patient education materials.
o Assist COM in maintaining JCAHO Compliance. Complete CLIA and OSHA daily, weekly and monthly tasks. Receive VFC vaccines, unpack, and maintain proper storage.
o Proficient in enrolling patients into My Clinica Connection.
o Assist with audits.
o Complete routine safety checks.
o Assists with site inventory and stocking for the ROR program.
o Responsible for minutes for site meetings as assigned by the Clinic Director or Clinic Operations Manager.
o Coordinate and ensure administrative documents and perform data entry for cancer screening program.
o Vaccine management
o Other miscellaneous clinic duties.
o Assist COM in training new employees and continuing education with current employees on operating procedures.
o Block providers' scheduled and/or update provider templates as directed by the COM.
o Assist with initial orientation of new employees (building tours, OSHA training, assigning and labeling mailboxes, and coding backdoor keypad,)
OTHER DUTIES AND RESPONSIBILITIES:
Maintain a safe work environment by remaining informed of and compliant with the clinic's safety policies, and in particular by application of safe practices in area of own responsibility.
o Knowledgeable of and compliant with laws and regulations governing area of responsibility.
o Responsible for reporting any potentially non-compliant conduct.
o Cooperate fully with our Compliance Officer in upholding our Compliance Plan
A. Education / Experience
1.High school diploma or GED.
2.One year of administrative experience is required, healthcare experience preferred.
B. Knowledge, skills and abilities:
1.Excellent organizational skills, attention to detail, ability to perform under pressure and work in a team management system is required.
2.Computer knowledge including familiarity with the Internet, MS Word, PowerPoint, EHR and Excel.
3.Bilingual Spanish preferred.