Clery Compliance Coordinator & Business Manager

DESCRIPTION:

Reporting to the Associate Vice President for Public Safety and Chief of Police, the Clery Act Compliance Coordinator works collaboratively with various offices at the University to ensure the institution's compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and associated regulations and with various offices in the University to ensure the institution's compliance with appropriate accreditation entities.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

CLERY ACT (85% of time)

• Serves as the institution's designated "Campus Safety Survey Administrator," as that term is explained in the Department of Education correspondence;

• Coordinates the institution's Clery Act Compliance program;

• Develops the institution's Clery Compliance policies and procedures;

• Prepares, publishes, and distributes the Annual Security and Fire Safety Report;

• Ensures notices announcing the availability of the Annual Security and Fire Safety Report are properly developed and available to prospective students and employees;

• In conjunction with the applicable offices, develops and implements Clery Act required policies, programs and activities;

• Gathers crime and disciplinary referral data from various internal and external sources, such as the Division of Student Affairs, local law enforcement agencies, and the state police;

• Works with the appropriate University Departments to identify all Campus Security Authorities for the institution and maintains a list of them for each academic year;

• Sends annual request for crime statistics to all Campus Security Authorities at the end of each calendar year;

• Provides, facilitates, or manages the training of Campus Security Authorities;

• Consolidates relevant data from these sources with information and policies from across institutional departments;

• Coordinates with the appropriate campus departments to ensure compliance with HEA Fire Safety regulations;

• Works with the institutional police department/public safety Records Division to ensure proper classification of crime incident reports;

• Manages the institution's Timely Warning Report program;

• Collaborates with the Public Relations Office to ensure compliance with the "Emergency Notification" requirements of the Clery Act;

• Collaborate with Facilities Management to ensure that at least 1 test is completed each year that includes all required components to meet the HEOA definition of a test;

• Trains key institutional stakeholders on Clery Act requirements;

• Ensures the institution maintains accurate records on security awareness and crime prevention programs and presentations;

• Coordinates with Division of Business Affairs to maintain an accurate list of buildings and properties owned and/or controlled by the institution;

• Ensures compliance with the daily crime and fire log requirements;

• Serves as the Records Custodian for all Clery Act-associated records;

• Establishes Clery Act compliance programs at each separate campus;

• Works with the Counseling Center and Student Health Services to gather statistical data related to crimes disclosed to those offices;

• Serves as the Recording Secretary for the Clery Act Management Committee;

• Works with the Division of Student Affairs and Human Resources to ensure compliance with the Drug Free Schools and Safe Campuses regulations;

• Works with the Title IX coordinator

• Stays abreast of pending and final changes to the Clery Act and other laws or regulations affecting Clery Act provisions

• Submits annual crime statistics to the Department of Education, as required

BUSINESS MANAGER (10% of time)

• Hires, trains, and manages performance of the department's Administrative Support and Record Clerk employee(s) and student office assistants;

• Leads fiscal planning, contracts, budgets, and grants;

• Conducts analysis, research, and reporting to support unit strategic planning needs;

• Evaluates compliance of fiscal, personnel, and administrative practices;

• Oversees the coding of police reports and preparation of statistical reports;

• Oversees the completion of other administrative processes involving reporting and documentation;

• Peforms other duties as assigned;

ACCREDITATION (5% of time)

• Participates in policy and procedure development to help ensure accuracy, consistency and clarity in administrative manuals;

• Edits policies, procedures, and other materials for manuals;

• Researches sources cited in policies and procedures;

• Assists department personnel in identifying conflicting policies and procedures to resolve conflicts and revise manuals accordingly;

• Meets regularly with the Chief of Police and key employees to identify needs and report progress on accreditation efforts;

• Provides liaison with the Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA), International Association of Campus Law Enforcement Administrators (IACLEA), and Illinois Law Enforcement Accreditation Program (ILEAP) for all accreditation matters;

• Provides liaison with the University accreditation and compliance office;

• Keep abreast of all aspects of the accreditation process, including proposed changes or amendments to the standards, assessing the impact of changes on current policies and procedures of the agency;

• Provides related training for agency employees;

• Assigns, directs and coordinates groups of employees to achieve plans of actions, recommendation to Chief of Police and other activities that meet compliance with applicable accreditation standards.

MINIMUM QUALIFICATIONS:

• Bachelor Degree in Communications, Criminal Justice or Emergency Management or related field;

• Two years of experience working in procedural or management analysis;

• Excellent oral and written communications;

• Excellent organizational skills;

• Excellent interpersonal skills;

• Excellent computer skills, including familiar with Microsoft office suite and databases

• Equivalent combination of experience and/or education from which comparable knowledge, skills and abilities;

• Proven record of attendance and reliability;

• Demonstrate a high level of professional ethics and personal integrity;

PREFERRED QUALIFICATIONS:

• Previous experience complying with the requirements of the Clery Act;

• Advanced Clery Act Training;

• Familiarization with Title IX;

• Three years or more of work experience with an institution of Higher Education;

MENTAL/PHYSICAL REQUIREMENTS

Incumbent must have the mental and physical capabilities to perform the essential functions of the position with or without reasonable accommodation. Work is performed in a normal office environment with little exposure to outdoor temperatures or dirt and dust. Working conditions are typically moderately quiet.

Qualified applicants should submit a cover letter addressing qualifications for the position, resume, and contact information for three professional references.

Please submit all materials at the time of initial application.

Applications will begin being reviewed on 4/8/24 and will continue until the position is filled. Application materials will not be accepted through third party web sites.

Bradley University is a top-ranked, private university in Peoria, Illinois, offering nearly 6,000 undergraduate and graduate students opportunities, choices, and resources to build their futures. Innovation, action, and collaboration drive Bradley students to generate ideas and create solutions that remake the world around them. Our comprehensive array of undergraduate and graduate academic programs includes business, communications, education, engineering, fine arts, health sciences, liberal arts and sciences, and technology.

Employment with Bradley University is contingent upon successful completion of a criminal background check. Visa sponsorship is not available for this position.

Bradley University is an Affirmative Action/Equal Opportunity Employer. The administration, faculty and staff are committed to attracting qualified candidates from underrepresented groups.