Clerk V (Mailroom Clerk)

Cook County

Sheriff

Job Code: 6799

Job Title: Clerk V (Mailroom Clerk)

Salary Grade: 12

Department: Department of Corrections

Characteristics of the Position

General Overview

Perform a variety of tasks and help facilitate an efficient mail delivery within the Cook County Department of Corrections. Clerks should be detail-oriented multi-taskers who are able to stand and carry packages for long periods of time. Time management skills and the ability to work independently as well as working with others; receives, sorts, inspects, and distributes mail and other materials; posts letters and packages. Operates specialized mail processing, security equipment, performs basic mathematical calculations and drives to the Post Office as well as other designated divisions/locations.

Key Responsibilities and Duties

Scan all packages for contraband and mail received from the Post Office upon entry in the building; all improper mail must be returned to sender.

Verify information of individuals in custody in the computer system to ensure the ID number and location are correct.

Log packages and money orders into computer system.

Deliver mail to the appropriate divisions.

Knowledge, Skills and Abilities

Knowledge of all applicable Cook County Sheriff and Cook County Department of Corrections Policies and Procedures, Rules, and Regulations as applicable to day-to-day operations.

Skill in the operation of standard office equipment, including but not limited to telephones, copiers, facsimile machines, computers, and computer software, including Microsoft Office Word, Excel, and Outlook.

Knowledge of specialized administrative procedures and regulations particular to area of assignment.

Knowledge of office management principles, with excellent organizational and time management skills; good attention to detail, with the ability to proof, transcribe and cross reference data.

Good knowledge of basic language skills punctuation and grammar and their application to business forms, letters, and records; ability to generate information, reports, letters, and memoranda accurately and proficiently, as required.

Ability to identify and maintain files and records, according to various methods.

Good communication skills, ability to gather information from others and make inquiries; ability to convey information and explain or describe basic office policy and procedures to others in person or by telephone.

Ability to exercise good judgment in determining when problems require the assistance of senior personnel.

Ability to perform well under pressure and deadlines; ability to accurately relate, perform and relieve other clerical staff in a limited capacity, as required.

Thorough working knowledge of or ability to grasp and utilize the policies, protocols, systems, procedures and technical vernacular of the agency, department, and County, as they are applicable to assigned duties and responsibilities quickly and effectively.

Ability to make sound decisions and carry out the tasks affecting one's own work and the work of others in a changing work environment; ability to work cooperatively with administrative, supervisory, technical, and professional personnel.

Good attention to multifarious details with the ability to proof, verify and edit complex data, transcribe and cross reference data from computer systems, software and documents.

Ability to answer questions of a more technical nature, refers difficult matters to the supervisor, exercise tact and courtesy.

Ability to walk substantial distances throughout the course of assigned shift.

Minimum Qualifications

Possession of a High School Diploma or General Education Development (G.E.D.) test certificate.

Ability to operate county vehicle and have a valid Illinois Driver's License with no moving violations or DUI in the past 3yrs.

Ability to bend and lift 40lbs on a consistent basis.

Proficiency in the use Microsoft Word, Excel, and Outlook.

Ability to walk substantial distances throughout the course of the assigned shift.

Required to be capable of working any shift assigned, including days, afternoons, or midnights; must be capable of working Holidays and weekends; must be capable of working mandatory overtime, as required.

Preferred Qualifications

One year (1yr) mailroom experience.

Ability to complete inventory in a timely manner.

Possession of a valid Commercial Driver's License (CDL) B.

The duties listed are not set forth for purposes of limiting the assignment of work. They are not to be construed as a complete list of the many duties normally to be performed under a job title or those to be performed temporarily outside an employee's normal line of work.

Please note that there are no remote job opportunities, all positions are located onsite.

The Cook County Sheriff's Office prohibits all unlawful discrimination in its hiring and promotional process.

All Cook County Sheriff's Office employees must apply on the internal employment page to be considered; the application may be accessed via the SheriffNet site.

• Note: All Internal Applicants are subject to Cook County Promotional salary rules if selected.

Article EE, Civilian Recruitment and Selection Process, of the Sheriff's Employment Action Manual, applies to this employment process and can be found at the following link: https://www.cookcountysheriff.org/wp-content/uploads/2019/10/SEAM-Article-EE-Civilian-Recruitment-and-Selection-Process-10-17-19.pdf

I Certify that no Political Reasons or Factors were considered in any decision I made or action I took related to this Employment Action. Further, I do not know of or have any reason to believe that anyone else considered or took action based on Political Reasons or Factors with respect to this Employment Action.

EEO Statement

At the Cook County Sheriff's Office, we value and embrace you. It's our belief that diversity and inclusion is an essential component to our success as an international business. Accordingly, we are committed to provide a work environment free of discrimination and harassment. The Cook County Sheriff's Office policy applies throughout the employment relationship-including recruitment, hiring, training, advancement, separation, and day-to-day practices. The Cook County Sheriff's Office employment decisions will not be based on race, color and ancestry, religion, national origin, age, gender identity, sexual orientation, family or parental status, disability, medical history, genetic information, or any basis prohibited by applicable law. Employment decisions will be based on an applicant's merit and qualifications, the position requirements, and our business needs.

Benefits

• Health Insurance Program

• Health insurance coverage includes medical, dental and vision care and is available for an employee and his/her eligible dependents

• Holidays

• Thirteen (13) Holidays are granted in each Fiscal Year

• Sick Leave

• Granted sick leave is earned and accrued at the rate of one (1) day for each month of service and may be accumulated up to one hundred and seventy-five (175) working days

• Vacation Leave

• Granted Vacation leave is earned and accrued, with employees having the opportunity to accrue ten (10) days within the Fiscal Year; Vacation leave accruals increase based on an employee's anniversary date of employment

• Personal Days

• Employees earn and accrue one (1) personal day per quarter, up to a total of four (4) Personal Days per Fiscal Year

• Life Insurance

• Basic term life insurance, equal to one (1) times the employees annual salary, is offered to every employee at no cost and the employee may elect to purchase supplemental coverage

• Pension Plan

• Employees contribute into the Cook County Pension Fund and earn a prescribed percentage for each year of service; employees may be eligible for an annual annuity after ten (10) years of service and upon reaching a certain age based on when the employee started employment

• Deferred Compensation Program

• Employees may elect to enroll in a deferred compensation plan, a tax deferred plan which may be used as a supplemental retirement option

Drug and Alcohol-Free Workplace

It is the policy of the Cook County Sheriff's Office to provide a drug- and alcohol-free workplace for all members. It is imperative that all Sheriff's Office members are capable of devoting constant and uninterrupted attention to the performance of all assigned duties without risk to safety and security for themselves, other members, or the public. To ensure the goals of this policy are met, all Sheriff's Office members shall be subject to drug and alcohol testing, whether mandatory, random, or based on reasonable suspicion.

INCLUSION

We welcome you-the whole you. Your background, your culture, your ethnicity, your unique experiences, your way of looking at the world. We truly believe that your individuality helps us create a diverse, inclusive and inspired workplace in which every ethnicity, nationality, religion, elder status, family structure and gender identity is embraced and valued. We also welcome your passion for making the lives of children, your co-workers, and our organization better. Because as different as we are, that's the common theme that will always keep us moving forward together.

*Must be legally authorized to work in the United States without sponsorship.

• This position requires successful completion of post-offer tests, which may include a background check, drug screen and/or medical examination. Falsification of any information in the application process will result in disqualification, dismissal after hire, and/or placement on the Cook County Sheriff's Office Ineligible for Rehire List for a period of two (2) or five (5) years. For current Cook County Sheriff's employees, such falsification may result in discipline, up to and including termination, and placement on the County's Ineligible for Rehire List for a period of two (2) or five (5) years. See Cook County Code of Ordinances, Article II, Sections 44-54 Unlawful Practices Relating to Employees and Employment

• Penalty, 44-56 Political Discrimination; Cook County Employment Plan, Section V.N. Pre-Interview License and Certification Verification; Supplemental Policy No. 2014-2.13 Ineligible for Rehire List; and Cook County Personnel Rules 3.3(b) (7) (8) (18).

THE COOK COUNTY SHERIFF'S OFFICE IS AN EQUAL OPPORTUNITY EMPLOYER NOTE:

As an internal candidate, should you be offered the position, salary allocations shall abide by the Cook County Personnel Rules. "The Cook County Sheriff's Office hiring process is governed by the Sheriff's Employment Action Manual (SEAM) which prohibits employment actions from being influenced by any Political Reasons or Factors for Non-Exempt Positions. The advertisement of this position by any individual does not constitute an offer or promise of employment, promotion, or any other employment action and shall not influence the Cook County Sheriff's Office hiring decision. Cook County Sheriff's officials and employees who become aware of or receive a complaint that involves an allegation of Political Reasons or Factors being considered in the hiring process of Non-Exempt positions are obligated to refer the complaint to the Cook County Compliance Officer. If the Cook County Compliance Officer sustains allegations of Political Reasons or Factors being considered, the Cook County Sheriff's Office will disqualify the Applicant or Candidate from consideration for employment and disciplinary action will be imposed on any involved Cook County employees, if applicable."