Clerk Typist III Non-Career

The City of Long Beach, Department of Health and Human Services is recruiting for one (1) part-time, at-will, unclassified CLERK TYPIST II NON-CAREER position.  Reporting to the Administrative Officer, this position will provide secretarial/clerical support to the Bureau.  This position is located at the main health department office located at 2525 Grand Ave, Long Beach CA 90815.   

Non-Career employees are allowed a maximum of 1600 work hours over 12 months and are considered temporary, at-will employees who are not typically eligible for benefits. However, non-career employees may qualify for health coverage and sick leave accruals subject to applicable federal and state provisions.

• Provides administrative and clerical support to the Personnel Services, Financial Services, Accounting Services and Grants and Contracts Divisions; 

• Serves as backup to the Administrative and Finance Bureau Secretary; 

• Serves as backup to the Main Health Front Desk Receptionist and other clerical staff during breaks and absences; 

• Performs various clerical functions, including copying, scanning, compiling, and filing documents and coordinating document storage and destruction with the City Clerk; 

• Screens and routes incoming phone calls, receives visitors, and provides answers to inquiries;

• Updates Bureau tracking spreadsheets;

• Opens and routes mail; 

• Receives and routes HR requests like Bilingual skill pay requests and schedule changes;

• May perform data entry in MUNIS; and

• Performs other related duties as required.

MINIMUM REQUIREMENTS:

• The ability to type neatly and accurately at a net speed of 40 words per minute.

• The ability to file in alphabetical and numerical order and perform clerical detail, which includes making simple mathematical computations and correcting error in grammar, spelling and punctuation.

• The ability to work cooperatively with other employees and the public.

DESIRABLE QUALIFICATIONS:

• High school diploma, GED or equivalent.

• Two years (full-time equivalent) of professional experience performing progressively responsible clerical functions in an office setting.

• A valid Class C Driver License.

• Proficiency in Microsoft Excel

• Excellent interpersonal, written, and verbal communication skills.

SUCCESSFUL CANDIDATE WILL DEMONSTRATE:

• Excellent customer service and organizational skills.

• Flexible and adaptable to changing priorities.

• Thorough knowledge of office procedures and time management.

• The ability to work cooperatively with other employees and the public.

• Ability to work independently with minimal supervision and exercise sound judgment in carrying out responsibilities.

• Ability to courteously interact with the public in person, on the telephone, or via email.

• Ability to maintain confidentiality.

• Ability to work in a fast-paced environment.

• Ability to learn new software programs.

• Strong attention to detail.

This recruitment will close at 11:59 PM Pacific Time on Friday, March 29, 2024. To be considered, applicants must submit a resume, cover letter, and proof of education in PDF format. Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. The most qualified candidates will be invited to participate in further selection procedures. The selected candidate may be required to go through a background check and a physical examination prior to appointment. Applicants who do not meet the minimum requirements, including submission of all required attachments, will not be considered.  For questions regarding this recruitment, please contact (562) 570-6927.      

The City of Long Beach is an Equal Opportunity Employer. We value and encourage diversity in our workforce. The City of Long Beach is committed to creating a workplace where every employee is valued for who they are. Having our workforce reflect the diversity of our community at various levels of the organization is a continuous goal embraced by our departments, management staff, and policymakers. To support efforts of fairness and diversity, City Leadership is committed to incorporating equity and inclusion into our work by supporting staff and community partners. We are committed to promoting transparency by publishing updated demographic information for employees, including workforce diversity data and pay by race and gender.

The City of Long Beach will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act. You are not required to disclose your criminal history or participate in a background check until you receive a conditional job offer. If the City of Long Beach has concerns about a conviction that is directly related to the job after making a conditional job offer and conducting a background check, you will have the opportunity to explain the circumstances surrounding the conviction, provide evidence to mitigate concerns, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting  https://calcivilrights.ca.gov/fair-chance-act

The City of Long Beach intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. If a special accommodation is desired, or if you would like to request this information in an alternative format,  please call (562) 570-6927. 

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