Clerk

Job description: Job Summary

The Accounting clerk must be a team player and be able to perform weekly billing to our customers as well as settlements to our drivers/owner operators. Must be a self-started professional, constantly looking for opportunities for process improvement. This individual must have the ability to interact with other company divisions, third-party customers, company drivers, owner operators and vendors.

Job Responsibilities

• Ensure compliance with all Company safety polices at the facility. Practice and promote safe behavior and wellbeing to all employees and visitors to the facility

• Adhere to company policies and procedures

• Be mindful, always, of employee/owner operators’ information privacy

• Must always keep in mind the main goal of the team is to ensure the correct and timely payment of our employees, owner operators and vendors as well as the correct and timely invoicing to our customers.

• Maintain at least 99% accuracy on invoicing to our customers. Immediately address issues and work diligently with Credit, Dispatching and Management and other departments to resolve these issues prior to reaching our customers, raise concerns timely as needed

• Maintain at least 99% accuracy on payments to employees and owner operators. Immediately address issues and work diligently with HRIS, Dispatching and Management and other departments to resolve and avoid any adverse effect on the payments to our employees/contractors, raise concerns as needed

• Work diligently to ensure all PODs are imaged timely and according to company standards

• Interact with other departments in order to maintain the correctness and accuracy of the orders in the system

• Perform reconciliations with other company divisions for services provided, providing backup or additional information as requested

• Perform cash application of customer payments and detect discrepancies (rates, weight, fuel charges, etc.)

• Work closely with our credit department to clear disputes from our customers

• Resolve any inquiries and issues from customers, drivers, owner operators and vendors

• Request to add or update vendor information in our system(s), keep key information related to vendors/owner operators on file as required

• Support on the printing/mailing of invoices and statements to our customers

• Support on the printing/mailing of settlement/deductions reports and 1099s to our owner operators.

• Prepare and provide backup information to auditors as needed

• Support the rest of the team with ad-hoc projects

Qualifications

• Associates or Bachelor’s in Business or Accounting

• 2+ years of experience

Knowledge, Skills, and Abilities

• Reliable and able to meet deadlines in a dynamic environment

• Strong analytics and research skills

• AR & AP experience

• Ability to participate on different projects simultaneously

• Microsoft Office intermediate level

• SAP experience preferred

• Load Master experience preferred

• Willingness to establish and maintain effective working relationships

Working Conditions

• Normal office environment

Physical Requirements

• Frequent sitting, standing, and walking