Clerk - Media

Position Type:

Secretarial and Clerical/Clerk

• Media

Date Posted:

5/7/2024

Location:

Multipurpose Building

  Additional Information: Show/Hide

Job Title: Clerk

• Media Wage/Hour Status: Nonexempt

Reports to: Coordinator of Media Services Pay Grade: AS4 - 220 Days

Dept./School: Library and Media Services Date Revised: May 7, 2024

Primary Purpose:

To support a well-organized library media center that will support learning and instruction in a technologically rich environment; and, to support district and division business and record-keeping practices.

Qualifications:

Education/Certification

High School diploma or GED

Special Knowledge/Skills:

Experience working in a library media environment preferred

Experience working software applications (EXCEL, Google Docs, Word, Outlook, etc.)

Knowledge of TEAMS / of IIQ (Incident IQ)

Knowledge of bibliographic format, preferred

Ability to prioritize work and meet deadlines

Major Responsibilities and Duties:

• Basic understanding of library rules / standards

• RDA, MARC and the Dewey Decimal System.

• Use the Internet to access and import MARC records from bibliographic data base sites.

• Maintain accurate MARC records in system.

• Master the current library management system modules.

• Follow established procedures for receiving and unpacking campus orders from vendors.

• Follow established business office procedures.

• Perform the appropriate level of processing required for each order so that all materials are shelf-ready when received by the campus or district department.

• Packing, lifting, and stacking of boxes onto pallets in loading dock for distribution to campuses.

• Maintain accurate record of all shipments (i.e. number of boxes, number of materials enclosed, the receiving campus, date of pick-up and name of person picking up the shipment).

• Comparing Vendor's packing list with Librarian's order list; property stamp library materials, creating or retrieving MARC records; attaching item bar codes; and spine labels.

• Receiving / releasing of funds in TEAMS for accounts payable (A/P); notify A/P of funds to be released; enter fiduciary amount in Library purchase order spreadsheet tracking; and, enter data in appropriate barcode spreadsheet tracking.

• Process / copy all library materials received by Librarians for all campuses, cover with Mylar jackets and re-send to appropriate librarian / school library.

• Repair library books utilizing official KAPCO repair products and / or re-binding with the Cover-Bind book machine.

• Act as liaison from staff, vendors, and, accounts payable / receivable to technical services.

• Participate in inventorying process of library materials.

• Assist Library Media Specialist with weeding, packing, or shifting library materials.

• Assist with packing-up libraries slated for renovations.

• Assist with setting-up libraries after library renovations completed.

• Navigate vendor websites to assist library in ordering process.

• Maintain, process, receive Purchase Orders (P.O.'s).

• Receiving, packing and shipping of Instructional Materials to campuses.

• Assist with entering / maintaining Instructional Material in Library system.

• Assist with gathering / dispersal of technology to students / staff using Incident IQ.

EQUIPMENT USED:

Computers / laptops, Cover-bind book machine, high capacity ZEBRA Barcode label printer, bar code reader / scanner, Desk-top label writer / printer; calculator, network drives, and knowledge / use of pallet jack.

Mental Demands:

Ability to read / write efficiently

Ability to communicate effectively

Ability to operate computer / laptop

Ability to follow oral and written directions

Physical Demands:

Frequent walking

Frequent lifting; bending; stooping; or, kneeling

Packing / unpacking boxes

Occasional climbing of stairs

Frequent driving a vehicle

Frequent long-term computer entry

Environment:

Subject to extreme environmental conditions

Subject to frequent interruptions

Subject to numerous phone calls

Subject to frequent deadlines

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. This job is not an employment agreement or contract. The Administration has the exclusive right to alter this job description at any time without notice.

Reviewed by: Martha Werner Date: May 7, 2024

Approved by: Dr. Randy Davis Date: May 7, 2024