Clerk IV

State Of Massachusetts Salem , MA 01970

Posted 2 months ago

The Department of Mental Health is seeking a dynamic and energetic individual to perform clerical and administrative functions within the North Shore Site Office. The selected candidate must be flexible, dependable, and interact well with professional staff, clerical support staff and patients.

Please Note: This position is full time, 37.5 hours per week. Days off are Saturday and Sunday

Duties and Responsibilities (these are a general summary and are not all inclusive):

  • Receives visitors and answers telephone; provides general information to callers.

  • Perform clerical duties including but not limited to copying, faxing, scanning.

  • Must possess the ability to transcribe material of more than ordinary difficulty by typing from rough draft or dictation, letters, memoranda, reporting forms, agenda, fiscal data, charts and other materials; electronic client records data entry.

  • Acts as primary back up support to the Administrative Assistant, ensuring all functions of the office are maintained.

  • Enters from Inform Reports into Mental Health Information Sysem (MHIS), tracking for accuracy. Generates reports from Inform and MHIS for Site Director and Supervisors as required.

  • Completes Service Authorization forms with medical record numbers from MHIS; distributes accordingly.

  • Sends out letters for case managers requesting mental health assessments, physicals, and/or HIV/AIDS assessments.

  • Assist case managers with correspondences involving individual assessment profiles, comprehensive assessments, mental health assessments, physicals, and/or HIV/AIDS assessments as needed maintains files and tracks responses to letters as needed.

  • Records, types and distributes minutes of site based meetings.

  • Files information and documentation as needed; prepares mailings.

Required Qualifications:

  • Possess experience using Microsoft Word, Excel, Access, and Outlook.

  • Ability to work in a fast paced environment and prioritize duties independently.

  • Full knowledge of operating standard office equipment.

  • Ability to maintain a high degree of confidentiality.

Preferred Qualifications:

  • Excellent Organizational skills

  • Demonstrate resourcefulness and attention to detail

  • Ability to prioritize and handle multiple tasks

  • Excellent communication and interpersonal skills

  • Given the population served, bilingual or multilingual fluency

DMH Mission Statement:

The Department of Mental Health assures and provides access to services and supports to meet the mental health needs of individuals of all ages, enabling them to live, work and participate in their communities. The Department establishes standards to ensure effective and culturally competent care to promote recovery. The Department sets policy, promotes self-determination, protects human rights and supports mental health training and research.

Total Compensation:

As an employee of the Commonwealth of Massachusetts you are offered a great career opportunity influencing a wide-spectrum of services to the diverse populations we serve - but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits which you should consider towards your overall compensation, including:

  • 75% state paid medical insurance

  • Reasonable Dental and Vision Plans

  • Flexible Spending Account and Dependent Care Assistance programs

  • Low cost basic and optional life insurance

  • State Employees' Pension and a Deferred Compensation plan

  • 11 paid holidays per year

  • Competitive Sick, Vacation and Personal Time

  • Tuition Benefit for employee and spouse at state colleges and universities

  • Short Term Disability and Extended Illness program participation options

  • Incentive-based Wellness Programs

  • Professional Development and Continuing Education opportunities

  • Qualified Employer for Public Service Student Loan Forgiveness Program

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division's Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth's website.

For question regarding this position please contact Carol Duggan at Carol.Duggan@mass.gov or call Human Resources at 978-851-7321

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below:

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience. *

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience. *

III. A diploma for completion of a one year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience. *

IV. A diploma for completion of a two-year, full-time, or equivalent part-time, program in a recognized, non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.*

  • Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
General Maintenance Worker IV

Salem Five Bank

Posted 3 months ago

VIEW JOBS 12/1/2020 4:48:50 PM 2021-03-01T16:48 <p>Working closely with the Facilities Maintenance Manager, the General Maintenance Worker IV is a working leader responsible for the coordination and execution of routine and special Facilities projects in all Salem Five Bancorp locations. This individual must possess a working knowledge of light construction (Construction Supervisors license a plus) and the associated trades with proven trouble shooting and diagnostic skills as well as successfully delegating and supervising tasks performed by the General Maintenance Worker III position and other assigned maintenance staff.   The position demands a self-starter with the ability to define problems and resolve them quickly and adapt to changing priorities and/or situations as they arise. The General Maintenance Worker IV works well with people at all levels of personnel in and out of the department.</p> <p>Understanding that all divisions of the Bank work together for one common purpose – to deliver a consistent and distinctive customer experience to all customers – all employees must have knowledge of Salem Five’s digital banking services and are able to use, understand and describe these services.</p> <p><br /> <strong>ESSENTIAL DUTIES AND RESPONSIBILITIES </strong>include the following. Other duties may be assigned.</p> <ul> <li>Responsible for the assessment and repair of all deficiencies found within approximately 40 physical building locations not pertaining to HVAC, electrical, plumbing, structural, or large roofing issues.</li> </ul> <ul> <li>Using in house staff, plan, manage and successfully execute interior and exterior light construction projects from start to finish encompassing cement work, advanced framing/finish carpentry, dry wall installation and the associated finish applications, exterior envelope, roof patching and painting. This includes assessing/ordering stock, on site and travel logistics, and personnel scheduling.</li> </ul> <ul> <li>Work in conjunction with vendors to facilitate the proper and successful completion of projects initiated by Salem Five Bancorp.</li> </ul> <ul> <li>Responsible for documenting the physical and safety conditions of approximately 40 branch and administrative buildings via biyearly inspections.</li> </ul> <ul> <li>Through the inspection and repair process, make recommendations to the Maintenance Manager for improving building deficiencies for all Salem Five locations.</li> </ul> <ul> <li>Responsible for reading and comprehending a set of blue prints when needed.</li> </ul> <ul> <li>Collect, catalog, and update pertinent information from all locations utilizing Window’s office programs.</li> </ul> <ul> <li>Help facilitate the completion of tasks generated by the Facility’s maintenance request ticket system.</li> </ul> <ul> <li>Regular communications with the Facilities Maintenance Manager about progress on assigned projects including assigned staff performance levels.</li> </ul> <ul> <li>Notify Facility Maintenance Manager of maintenance issues as they arise including but not limited to the need for tradesmen.</li> </ul> <ul> <li>Be a member of the afterhours call tree that responds to both security and fire related issues from a 24 hour monitoring Co.</li> </ul> <ul> <li>Assess and acquire materials, tools, and supply guidance for jobs performed by Maintenance Worker I positions.</li> </ul> <ul> <li>Proficient in the safe use of powered and unpowered hand tools.</li> </ul> <ul> <li>Repair and assemble furniture, office equipment, and cubical systems.</li> </ul> <ul> <li>Proficient with mobile smart phones and downloading applications.  This includes the basics of texting, email and application management.</li> </ul> <ul> <li>Ability to use desktop applications such as MS Office (Excel, Word, Exchange)</li> </ul> <ul> <li>Proficient utilizing the Internet (mobile and desktop) to search and locate information</li> </ul> <ul> <li>Embrace new and emerging technologies to support operations through flexibility and the ability to learn and adapt to change</li> </ul> <ul> <li>Demonstrates compliance with banking business laws and regulations as defined in Bank policies and procedures pertinent to the position.</li> </ul> <ul> <li>Secure buildings as needed.</li> </ul> <ul> <li>Requires work to be periodically performed outside of normal business hours.</li> </ul> <ul> <li>Regular attendance is essential to this position.</li> </ul> <ul> <li>Assumes additional responsibilities as requested.</li> </ul> <p><strong>NON ESSENTIAL DUTIES</strong> – None</p> <p> </p> <p><strong>SUPERVISORY RESPONSIBILITIES</strong></p> <p>Directly supervises all field personnel including but not limited to the Maintenance Worker II and III positions and assists the Maintenance Manager in the yearly written assessment of maintenance staff reviews.  <br /> <br /> <strong>QUALIFICATIONS </strong></p> <p>To perform this job successfully an individual must have a strong construction background with supervisory experience and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p><br /> <strong>EDUCATION and/or EXPERIENCE</strong></p> <p>High school diploma and a minimum five years in a supervisory role, five years experience in light construction concurrent with five years in facilities maintenance position or ten years in light construction and demonstrating additional aptitude for at least two of the following trades:  electric, HVAC and/or plumbing, with a working knowledge of Microsoft Office Excel, Outlook, and Word applications.</p> <p><br /> <strong>LANGUAGE SKILLS</strong></p> <p>Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  Ability to communicate effectively with Bank employees and tradesmen.   </p> <p><br /> <strong>MATHEMATICAL SKILLS</strong></p> <p>Ability to perform basic arithmetic functions: adding, subtracting, multiplication, division, percentages, and ratios.  Ability to perform these operations using units of American money and weight measurement, volume, and distance.</p> <p><br /> <strong>REASONING ABILITY</strong></p> <p>Ability to apply common sense understanding to carry out written and oral instructions.  Ability to deal with problems involving several concrete variables in standardized and fluid situations.  Ability to apply common sense understanding to carry out multiple step procedures involving the repair and maintenance of the physical plant and equipment.</p> <p><br /> <strong>CERTIFICATES, LICENSES, REGISTRATIONS</strong></p> <p>Valid Driver's License and acceptable driving record, Construction Supervisors license is preferred but not required.</p> <p><br /> <strong>PHYSICAL DEMANDS </strong></p> <p>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>The employee must be able to properly handle and use a 10’ stepladder, 30’ extension ladder and have the ability to climb both up and down from heights of up to 40 feet.  While performing the duties of this job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; and climb or balance.  The employee frequently is required to stoop, kneel, crouch, or crawl.  The employee is occasionally required to talk or hear.  The employee must regularly lift and/or move up to 50 pounds.  Specific vision abilities required by this job include close vision.</p> <p><br /> <strong>WORK ENVIRONMENT </strong></p> <p>The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</p> <p>With a rich history and a strong reputation for growth, service and innovation, Salem Five offers employees a sense of stability and pride. Salem Five also offers a comprehensive salary and benefit package including health insurance and matching 401k plan. Qualified candidates may submit a resume and application online at salemfive.com/careers or mail your resume to Human Resources, 210 Essex Street, Salem, MA 01970. </p> <p> </p> <p>While performing the duties of this job, the employee is regularly exposed to high, precarious places and risk of electrical shock.  The employee is frequently exposed to moving mechanical parts and outside weather conditions.  The employee is occasionally exposed to wet and/or humid conditions.  The noise level in the work environment is usually moderate.</p> Salem Five Bank Salem MA

Clerk IV

State Of Massachusetts