Clerk IV, Office Of Food Nutrition Services

Position Type:

SUPPORT - OFFICE PROFESSIONAL/CLERK IV (K2209)

Date Posted:

5/8/2024

Location:

COCKEYSVILLE F/S WHS (089501)

Closing Date:

05/22/2024

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CLASS TITLE: Clerk IV

WORKING TITLE: Food Services Warehouse Clerk

TITLE CODE: K2209

GRADE: 04/ESPBC $22.46 to $37.66 12 month position (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2023-2024 Effective July 1, 2023)

REPORTS TO: Warehouse Operations Supervisor, Office of Food and Nutrition Services

DEFINITION: Assists the food service warehouse operations supervisor by performing clerical duties. Places orders with a variety of vendors in a timely manner and enters the receipts into the Advantage Financial System.

EXAMPLES OF DUTIES:

Performs clerical duties such as filing, typing, data processing, preparing spreadsheets, answering telephones, distributing mail, and operating office equipment.

Assists in the preparation of purchase orders for food and supplies.

Assists in the ordering and pulling of smallwares.

Tracks expenses against open purchase orders. Works with accounts payable clerk to rectify billing discrepancies.

Assists in the preparation of inventory adjustments and assists with warehouse inventory.

Places orders with vendors for restocking warehouse using open purchase orders, as directed by the supervisor. This includes food, paper, and United States Department of Agriculture (USDA) produce. Tracks expenses of USDA produce.

Communicates with vendors about shorted orders and damaged product.

Enters purchase order receipts into the Advantage Financial System, maintains purchase order files, verifies prices and products, and enters receivers into Advantage Financial System.

Tracks scheduled deliveries.

Receives small deliveries such as UPS or FedEx.

Communicates with cafeteria managers about products, special orders, and deliveries.

Prepares payroll sheets, maintains time sheets, and distributes paychecks.

Places orders and tracks expenses using a P-card.

Maintains and controls office supplies and equipment. Arranges for office equipment repair.

Assists with instructing and directing the activities of other office personnel as appropriate.

Completes Accident and Worker's Compensation Reports.

Submits invoices for all rewards programs and orders rewards needed by schools.

Reviews and designs office forms.

Makes decisions on routine or semi-routine matters requiring the application of past practice, office policy, and procedures.

Performs other duties of similar scope and complexity.

MINIMUM QUALIFICATIONS:

Education, Training and Experience:

High school diploma or equivalent.

Three years of data processing, statistics, and office experience. One year of the required experience must have included the review of computer-generated reports and support information.

Advantage Financial System experience preferred.

Knowledge, Skills, and Abilities:

Knowledge of office terminology, procedures, and equipment.

Knowledge of Advantage Financial System preferred.

Ability to type 40 words per minute.

Ability to operate computers for word processing and data system tasks.

Ability to create and revise diverse statistical and/or financial reports and supporting documents.

Ability to communicate clearly and effectively, both orally and in writing.

Ability to provide customer service.

Detailed oriented and accurate accounting practices required.

Excellent telephone skills.

PHYSICAL AND ENVIRONMENTAL CONDITIONS:

Work is generally sedentary and performed in an office setting.

Work involves sitting, standing, walking, bending, and lifting up to 50 pounds.

Work includes the operation of office equipment, including personal computers, and occasional limited physical activities.

Counting of inventory in all parts of the warehouse including the freezer.

FLSA: Non-Exempt

Eligible for the Maryland State Retirement System

This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Application Instructions

Please read and carefully follow the instructions provided below.

• Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Each time an applicant applies to a job with BCPS, the application must be resubmitted. If an applicant started an application with BCPS in the past and at a later date decides to apply for additional positions, it is the applicant's responsibility to review the entire application and ensure that all data is up to date (for example, the applicant may need to add additional schooling or certifications, an additional work experience, or provide updated references). The applicant must remember to review the entire application each time for accuracy and submit each time for a new or different vacancy.

• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers and university/college supervisors.
  
  Personal references from colleagues, friends, community members, etc. will not be accepted. Applicants should notify their reference proactively to inform them they will receive a form via email through a MAILBOT email address from Baltimore County Public Schools. Applicants should also inform their reference(s) of the job they are applying to.

• Be sure to account for all periods of employment and unemployment, including student teaching and internship experience, and include names, addresses, and telephone numbers of employers.

• Be sure to answer all criminal background questions. If you answer "yes" to any of the criminal background questions you must provide a written explanation.
  
  A criminal offense does not necessarily exclude an applicant from employment with BCPS. Factors such as passage of time since the offense, the nature of the violation, and the extent of rehabilitation will be taken into consideration.

Pre-Employment Requirements:

All persons employed by the Baltimore County Public Schools, regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee charged for fingerprinting is $109. An identification card will be issued which must be shown prior to employment.

• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.

• If you have military experience, you will be asked to provide a copy of DD214.

• Official transcripts for all higher education must be received prior to contract signing.

• Some positions will require employees to undergo a physical examination and/or drug testing.

• All newly hired personnel must attend a Badges and Benefits session.

• Additional job verification will be required for salary credit.

Non-Discrimination Statement

The Board of Education of Baltimore County does not discriminate on the basis of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, genetic information, disability, or veteran status in matters affecting employment or in providing access to educational programs or activities and provides equal access to the Boy Scouts and other designated youth groups. Inquiries regarding the Board's nondiscrimination policies should be directed to:

EEO Officer, Office of Equal Employment Opportunity, Baltimore County Public Schools, 6901 Charles Street, Building B, Towson, Maryland 21204 (443-809-8937). There is a compliance officer responsible for identifying, preventing, and remedying prohibited harassment concerning students. Complaints of harassment should be directed to the executive director, Department of School Safety and Security, 9600 Pulaski Park Drive, Suite 118, Baltimore, MD 21220 (443-809-4360).

Roshonda Anthony

Human Resources Analyst

6901 Charles Street

Towson, MD 21204