Clerk IIProvides routine clerical support to State Supported Living Center's Settlement Agreement Coordinator (SAC) and related staff such as maintaining files, compiling tabulating data, checking documents for accuracy, transporting documents, duplicating documents, and data input into established databases, May assist in maintenance of shared electronics files on shared hard drive on facility's server. Answers phones for department and triages callers to appropriate staff. Functions under moderate supervision of SAC with limited latitude for the use of initiative and independent judgment
Essential Job Functions:
Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.1. Answers phone and takes accurate messages for Settlement Agreement Coordinator and related staff, Triages callers to appropriate SAC staff, Greets visitors or callers in professional and courteous manner. (10%)2.
Types WORD documents, duplicates, and distributes in electronic or hard copy for SAC. (15%)3. Enters accurately data into EXCEL spreadsheets and Databases. (15%)4. Checks documents and reports submitted to SAC for consistency and accuracy.
Files submitted documents into SAC's files per established procedures. (20%)5. Copies necessary documents for evidence books, meeting packets, and other purposes at direction of SAC. (10%)6. Takes minutes of Quality Assurance/Quality Improvement Council (QA/QI) meetings, and four other meetings. (10%)7.
Prepares draft of minutes for the, QA/QI and provides to SAC for review and editing. (5%)8. Schedules meetings and makes room reservations, orders office and meeting supplies for SAC and related staff. Sets up meeting conference rooms and straightens/cleans up following meeting. (5%)9.
Serves as backup to other clerical support personnel within the Quality Assurance Department including data input into a variety of databases and Excel spreadsheets. (5%)10. Other duties as assigned by supervisor. (5%)Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency's obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.Knowledge Skills Abilities:
NoneInitial Selection Criteria:
Education equivalent to a high school degree Post High School training in Business Office procedures/software ORAt least two years of paid work experience in a clerical position which included using computer for word processing, spreadsheets, or data entry.Additional Information:
Salary Note: The salary offered will follow HHS starting salary guidelines which are typically made at or near the minimum of the salary range.
Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS OIG List of Excluded Individuals/ Entities. Males between the ages of 18 25 must be registered with the Selective Service. All State Supported Living Center employees are subject to Random drug testing.
Flexibility in work hours may be required for this position. The position may be required to work overtime and/or extended hours.MOS Code:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 42A, YN, 0111, 3A1X1.
All active duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified to fill this position. For more information see the Texas State Auditor's Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
HHS agencies use E-Verify. You must bring your I-9 documentation with you on your first day of work.
I-9 Form - Click here to download the I-9 form.
In compliance with the Americans with Disabilities Act (ADA), HHS agencies will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Texas Health & Human Services Commission