Clerk II - Declarations And Exemptions

Summary of Position:

Completes documentation related to all real estate property transfers and exemptions in the County; assists taxpayers with problems or questions.

Examples of Duties and Responsibilities:

• Completes transfer of property cards for all parcels located within the County; transfers pertinent information such as ownership names, sale prices, etc; copies for files and submits copy to data entry operator.

• Completes and makes copies of Declaration Sheets, sends copies to State of Illinois, County Treasurer's office and Local Township Assessor's offices.

• Processes Homestead Improvement Exemptions General Homestead Exemptions and/or state/local exempt properties; prepares applications, determines eligibility, and assures that the correct information is entered into the system.

• Maintains accurate records of those entitled to exemptions.

• Performs telephone and front counter duties; receives and refers customer inquiries, requests, checks and verifies discrepancies, obtains and provides information and implements appropriate corrective procedures.

• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

• Madison County, IL residency requirements must be met within 6 months of hire.

Minimum Qualifications:

A high school diploma or equivalent and zero to six (6) months related experience are required.

Physical Requirements:

Sit for extended periods of time. The employee is required to walk or move up to 200 feet from primary desk. The employee is occasionally required to stand and stoop, kneel or crouch. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision.

This description is intended to indicate the kinds of tasks and levels of difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under his/her supervision. The use of a particular expression or illustration describing the duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Equal Opportunity Employer

Closing Date: July 12, 2024 or Until Filled

If you prefer to submit a paper application, please submit to:

Carla Zimmer at ckzimmer@madisoncountyil.gov or by mail to Carla Zimmer, 157 N Main St. Ste. 229, Edwardsville IL, 62025

Visit http://www.co.madison.il.us/jobs for paper application and full posting.

Internal Candidates should apply via Self-Service -> Company Information -> Job Opportunities

Values & Benefits

Madison County's Organizational Values help direct every employee toward a common goal. They remind us that we share a larger purpose.

Madison County's Organizational Values are:

• Communicate openly & honestly

• I circle back when there is a need for clarity or amends

• I have direct honest conversations with people rather than talking about them to others

• I reach out for help when I need it and respond to others appropriately when they ask for help

• I facilitate clarity not confusion

• I listen to others while setting my own biases aside and focusing on the whole person

• Maintain high standards of excellence

• I conduct myself in a way that demonstrates our standards of excellence

• I define what success means within my team and engage them through a continuous improvement mindset

• I and my team set appropriate goals and establish checks and balances to ensure our goals are reasonably achieved

• I lead by example through establishing clear guidelines and defining our standards

• I accept change that benefits my colleagues and our organization

• Integrity

• I do what I say I'm going to do

• I act in alignment with my values

• I do the right thing when nobody is looking

• I value input from others and recognize that I am not always right

• I seek to build trust and avoid carelessly blaming others

• Accountability

• I own my mistakes, apologize and make amends

• I make myself available for, and am receptive to feedback

• I take responsibility

• I establish achievable deadlines for myself and my team

• I take ownership by not making excuses

• Compassion

• I treat my colleagues with respect and compassion by responding when appropriate in a timely and professional manner

• I commit to showing compassion by seeing my colleagues as real people

• I creating an inclusive work environment where I value my colleagues as people

• I respect my colleagues in how I speak about them when they aren't present

• I actively listen to my colleagues

Madison County Government offers a competitive compensation package including:

• Competitive wages on a step plan with guaranteed increases based on years of service.

• Complete health insurance benefits package with Medical & Prescription, HSA & FSA, Dental and Vision.

• Retirement contributions via the Illinois Municipal Retirement Fund (IMRF) pension.

• Eight-hour workday, which includes a one-hour, paid lunch.

• 14 paid holidays.

• Employee Assistance Program.

• Life Insurance and Supplemental Accident & Critical Illness coverage.

• Paid time off in the form of Vacation and Sick days that begin accruing day one.