Clerk II - Accounts Receivable

Position Title: Clerk II/Accounts Receivable
Work Location: Reynolds Building

• Bristol Warren School Department Administration
  Hours: 8:00 am

• 4:00 pm

Reports to: Accounting Manager/Director of Finance and Administration

Statement of Duties:

This position is responsible for:
1.Maintain records of cash receipts and disbursements.
2.Review, post and reconcile all credit card payments via My SchoolBucks.
3.Review/print out deposit slips and record all food services deposits made for school lunches.
4.Receive all check batches from schools for student activities account, as well as, before & after school daycare program, review for posting info, run tally of checks and reconcile to the batch information, review the batch in the bank website, post to the general ledger, and send copy of journal entry to school secretaries for student activities accounts.
5.Deposit payments received by the district via electronic scanner deposit and/or physical bank deposits.
6.Receive all A/R check payments from retirees for benefits, parents for Chromebooks, etc., apply payments to customer invoices in Infinite Visions (IV), create batch and scan checks to the bank, and post to the general ledger.
7.Drafts correspondence for past-due retiree accounts and collections, identifies delinquent accounts by reviewing files, and contacts delinquent account holders to request payment.
8.Post all receipts, account interest, and revenue (Town funds, Heartland funds, RIDE grant payments, etc.), and payroll ZBA transfers to the general ledger on a monthly basis.
9.Update Payroll Voucher

• Grant Benefits spreadsheet each pay period (biweekly).

10. Process health and dental invoice payments to the RI Interlocal Trust.
11. Responsible for RIDE defined contribution state share quarterly invoice

• TIAA state report.

12. Support district/school financial clerks with questions and problem solving.
13. Interact with the public relating to school department business.
14. Provide assistance during yearly audits.
15. Understand and carry out both oral and written directions.
16. Attendance is an essential job function of all BWRSD positions.
17. Assist Accounting Manager as needed.
18. Other duties as assigned.

Qualifications:
1.High School Diploma and 4 years' experience or Associates Degree with 2 years' experience in the accounts payable field using Automated Accounts Receivable/ Accounting systems.
2.Must be detail oriented.
3.Must have outstanding organization skills.
4.Good customer service and interpersonal skills.
5.Must have experience with Microsoft Excel, Word and Google G Suite (docs, sheets, mail, etc.).
6.Confidentiality and discretion when handling district business.
7.Experience with Infinite Visions School ERP Pro accounting software a plus.
8.Alternatives to qualifications at the discretion of the Superintendent.

Equal Opportunity Employer
Bristol Warren Regional School Department is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participates in an equal opportunity investigation.