Clerk I-S - Middle School (10-Month Position)

The Clerk I-S- Middle School is responsible for providing clerical support to the school and the School Administration. The Clerk I-S reports directly to the School Principal.

ESSENTIAL JOB FUNCTIONS: ●May act as a receptionist for visitors, students, faculty, and staff as needed ●Responsible for responding to phone calls for the school and forwarding calls to appropriate individuals and departments ●Responsible for responding to intercom calls ●Responsible for responding and greeting in a pleasant manner to visitors to the school and following security procedures of the school department ●Responsible for providing support to other clerks or administrative staff in the building as well as backing them up as needed ●Responsible for maintaining student information and attendance; processing tardy and dismissals notes and verifying student's absence via phone. ●Enters all attendance information and generate a daily attendance report ●Provide student information for all faculty, staff, and different organizations following appropriate procedures ●Responsible for the documentation of student discipline and suspensions and the distribution of the letters to parents/guardians of student as directed ●Responsible for sorting and distributing all mail ●As directed, responsible for providing faculty/staff list ●Assist with locker assignments, locker checks for cuts and passes to custodian ●As directed, prepare monthly reports ●Responsible for maintaining student data in the student management system ●Maintains and distributes instructional supplies to faculty and staff on request ●Maintain call list of parents who call out their ill child, etc. ●Ability to perform other related duties as assigned in order to meet the specific needs of the Pawtucket School Department and its students. KNOWLEDGE, SKILLS AND ABILITIES: ●Proven ability to maintain confidentiality and demonstrate good judgment and diplomacy ●Must have the ability to plan and organize with an emphasis to detail, consistency, and accuracy ●Ability to establish and maintain a welcoming and supportive school environment ●Ability to independently establish priorities and maintain productivity despite numerous interruptions ●Ability to effectively prioritize and execute tasks in a high-pressure environment ●Proven experience in attention to detail and timely completion of tasks and paperwork requirements ●Ability to make sound decisions using strong problem solving skills ●Exceptional interpersonal and customer service skills ●Ability to establish and maintain effective working relationships with employees, supervisors and the general public ●Skilled in the preparation and maintenance of accurate records and reports ●Ability to communicate effectively, orally and in writing REQUIRED QUALIFICATIONS ●High School Diploma or equivalent ●Minimum of two years experience in a clerical/secretarial/administrative role ●Proficiency in working with computers: working knowledge of GSuite and/or Microsoft Suite PREFERRED QUALIFICATIONS: ●Previous experience in school setting ●Previous experience using Skyward ●Previous experience using Munis ●Bi-lingual PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: ●Frequently required to stand, sit and walk ●Occasional lifting or carrying weighing up to 25 pounds ●The working conditions (light, noise level, temperature, etc. are typical of (primarily) an office setting although the employee may be exposed to adverse weather conditions related to visits to school buildings or other locations ●Specific physical abilities include close vision and the ability to use computer monitors for long periods of time, as well as the ability to communicate verbally in person and on the telephone.