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Clerk - Circuit Clerk's Office (216999-924)

Expired Job

Lake County IL Waukegan , IL 60079

Posted 2 months ago

This position is for the Circuit Clerk's Office, the record keepers for the 19th Judicial Court, Lake County, Illinois. Under general supervision, performs work of moderate difficulty in secretarial and clerical duties for the Circuit Clerk's Office. Work involves a high volume of court cases in five separate courthouses, and performance of varied tasks including accessing databases to obtain and enter court case information; processing legal documents, correspondence, and notices using the Circuit Clerk's database. Work is performed under the general supervision of a division supervisor.

Essential Functions

  • Operate computer, various PC operations and software word processing with speed and accuracy.

  • Inputs and maintains data in case management system and ensures data integrity.

  • File documents in proper files. Organize and maintain files. Retrieve files; lift stacks of files weighing up to 30 pounds.

  • Prepare files for preservation in archive storage or destruction in accordance with regulations.

  • Assist with inquiries of public and court personnel.

  • Delivers court documents and files to courtrooms as needed.

  • Access and utilize court computer system for case information and status.

  • Operate copy machine, fax, scanner and other office machines.

  • Assist reception and clerical staff in other divisions.

  • Perform related work as required or assigned.

Desired Knowledge, Skill, and Abilities Required:

  • Knowledge of PC operations is required.

  • Typing skills.

  • Telephone skills.

  • Ability to operate a high-volume telephone system calmly and efficiently.

  • Ability to acquire knowledge of office equipment and filing systems.

  • Knowledge of general math, spelling, punctuation and grammar.

  • Ability to acquire knowledge of applicable policies and procedures.

  • Make minor decisions in accordance with laws, ordinances, and established office procedures.

  • Ability to prioritize work and maintain workflow in a hectic environment.

  • Ability to exercise discretion, confidentiality, and uphold the ethical standards of the office.

COMPENTANCY

To perform the job successfully, an individual must demonstrate the following competencies.

  • Problem Solving
  • Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions.
  • Oral Communication
  • Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.
  • Written Communication
  • Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.
  • Organizational Support
  • Follows policies and procedures; completes administrative tasks correctly and on time; supports organization's goals and values.
  • Judgment
  • Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; makes timely decisions.
  • Planning/Organizing
  • Prioritizes and plans work activities; uses time efficiently.
  • Professionalism
  • Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
  • Quantity
  • Meets productivity standards; completes work in timely manner; strives to increase productivity; works quickly.
  • Safety and Security
  • Observes safety and security procedures; uses equipment and materials properly.
  • Adaptability
  • Adapts to changes in the work environment; manages competing demands; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
  • Attendance/Punctuality
  • Is consistently at work and on time.
  • Dependability
  • Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments.
  • Initiative
  • Seeks increased responsibilities; takes independent action.

Other Factors

Additional demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Working conditions representative of general office environment.

  • Employee must be able to lift stacks of file folders weighing up to 30 pounds.

  • Ability to walk several steps per day.

  • Ability to maintain pleasant working relationships.

  • Ability to operate under continuous pressure.

  • Ability to perform multiple tasks simultaneously.

Note:

Reasonable accommodations may be made to perform the essential functions. This job description describes a general category of jobs. To meet the needs of the Lake County Circuit Clerk's Office, employees may be assigned other duties, in addition to or in lieu of those described above, and any duties are subject to change at any time.

ANY OFFER OF EMPLOYMENT IS CONDITIONED ON THE SUCCESSFUL COMPLETION OF A PRE-EMPLOYMENT MEDICAL EXAM, WHICH INCLUDES A DRUG AND ALCOHOL SCREEN AND A BACKGROUND SCREENING.

Lake County Government offers a competitive salary and benefit package, and is committed to being an employer of choice.

Lake County is an Equal Opportunity Employer

Required Experience

Suggested Training and Experience:

Completion of a standard high school program.


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Clerk - Circuit Clerk's Office (216999-924)

Expired Job

Lake County IL