Clerk #1001024 (Open Competitive)

Clerk # 1001024 (Open Competitive)

Final Filing Date: 05/10/2024

Exam Date: 06/08/2024

A position in this class is characterized by a broad responsibility for the performance of non-typing clerical tasks.  Work is routine in nature, however, as incumbents gain experience on assignments and unit activities, additional and more complex duties are added.

 These additional duties do not reach the difficulty or complexity of work associated with the senior level of this series.   Although detailed instructions are given for new or difficult assignments with procedures that are definitely fixed, incumbents must exercise independent judgment in applying them to specific cases.  Work is reviewed either by observation, periodic or spot checks, cross checking by others or by checking the completed work.  (This class is equivalent to that of Typist with the exception that typists must have the ability to type.)  No supervision is exercised over other employees.

Files and maintains records, reports and other documents:

• checks for clerical accuracy and completeness;
• opens, dates, sorts, distributes and files mail;
• sorts, indexes and files bills, requisitions, ledger cards and other material alphabetically and/or numerically;
• posts and makes entries from original sources and maintains records, bills, control cards and ledgers;
• makes file searches and pulls needed material.

Issues and records licenses, permits and applications;

Collects fees and accounts for monies received;

Maintains time reports and payroll data;

Assists in compiling data, statistics and other basic information for research purposes;

Answers telephone or switchboard:  takes messages and gives routine information;

May act as receptionist, directing callers to proper persons or sources of information

May assist in the input/retrieval of data on a computer terminal;

May operate copy machines, microfilm, simple computing and other office machines;

Performs related duties as required.

Graduation from High School, Business School, Equivalency Diploma or GED.

NOTE:Proof of education must be presented at time of appointment.

SUBJECT OF EXAMINATION - Written Test..........Relative Weight 100%

EXAMINATION WILL TEST FOR KNOWLEDGE, SKILLS AND/OR ABILITIES IN SUCH AREAS AS:

1.) Alphabetizing

2.) Record Keeping

3.) Clerical Operations with Letters and Numbers

Note: A Guide to Taking the Written Test for this examination is available upon request in Room 1001 City Hall-Civil Service Office or go onto the website at: www.cs.ny.gov/testing/localtestguides.cfm.

NOTE: The use of calculators is allowed for this examination.

Candidates have the option of bringing a hand-held, battery- or solar- powered calculator to the test room unless specifically notified that their use is prohibited.   Devices with typewriter keyboards, spell checkers, personal digital assistants, address books, language translators, dictionaries, cell phones or any similar devices are prohibited.  You may not bring books or other reference material.  Cell phones and any other electronic devices are also prohibited.

EXPANDED SUBTEST DESCRIPTION:

1.ALPHABETIZING: These questions test your ability to file material in alphabetical order.

2.RECORD KEEPING: These questions evaluate your ability to perform common record keeping tasks.

The test consists of two or more "sets" of questions; each set concerning a different problem. Typical record keeping problems might involve the organization or collation of data from several sources; scheduling; maintaining a record system using running balances; or completion of a table summarizing data using totals, subtotals, averages and percents.

3.CLERICAL OPERATIONS WITH LETTERS AND NUMBERS: These questions test your skills and abilities in clerical operations involving, comparing, checking and counting. The questions require you to follow the specific directions given for each question which may involve alphabetizing, comparing, checking and counting given groups of letters and/or numbers.

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This written exam is being prepared and rated by the N.Y.S. Department of Civil Service in accordance with Section 23-2 of the Civil Service Law, and the provisions of the N.Y.S. Civil service Rules and Regulations dealing with the rating and review of exams apply.

(If not attached, expanded subtest descriptions may be obtained from the Civil Service office, Room 1001 City Hall.)

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 (The eligible list resulting from this exam may be used to fill comparable positions.)

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MULTIPLE EXAMINATIONS SCHEDULED FOR THE SAME DAY:

If you have applied to take a written test announced by either one or several local jurisdictions (county, town, city) scheduled to be held on the same date as this written test, you must notify each of the local jurisdictions no later than two weeks before the test date, so they can make arrangements for taking all tests at one site.  All examinations for positions in State government will be held at a State examination center.

LOCAL GOVERNMENT EXAMS   notify each civil service agency to make arrangements no later than two weeks before test date.  You must notify each agency with whom you have filed.  For this information, notify the Department of Human Resources, Division of Civil Service, Room 1001 City Hall, Buffalo, New York  14202 or call or come to the office.

IMPORTANT INFORMATION REGARDING WEATHER CONDITIONS ON THE DAY OF THE EXAMINATION - In the event of severe weather conditions on the day of the examination, please listen to the following tv/radio stations for postponement or delay in the starting time of the administration of the examination:   WBEN 550, WGR 930, WWW145.., WWKB 1520 -AM RADIO; WKSE 98.5, WLKK 102.5, WTSS 107.7 FM RADIO OR WIBT-TV (CH. 4).  If no such announcement is made, you must presume that the examination will be administered as scheduled.

IMPORTANT INFORMATION FOR USE OF VETERAN'S CREDITS

If you are currently serving on active duty in the Armed Forces of the United States, you may apply for veteran's credits.  These veteran's credits shall be granted on a conditional basis at time of establishment of the eligible list.

 You will be restricted from certification using these credits until you have received an honorable discharge or release under honorable conditions.  Your

DD214 must be presented as proof of service during war time, before you can be certified for appointment from the eligible list

using these credits.

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Special Requirement for Appointment in School Districts and BOCES

Per Chapter 180 of the Laws of 2000, and by Regulations of the Commissioner of Education, to be employed in a position designated by a school district or BOCES as involving direct contact with students, a clearance for employment from the State Education Department is required.

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NOTICE TO EXAM PARTICIPANTSAdditional Points Available to Children of Police Officers and Firefighters Killed in the Line of Duty

(New Section 85-a, NYS Civil Service Law, effective 9/17/02)

On September 17, 2002, Governor Pataki signed into law a bill adding a new section 85-a to the Civil Service Law granting additional credit on civil service examinations for children of firefighters and police officers killed in the line of duty.  This law is to take effect immediately.

"In conformance with Section 85-a of the Civil Service Law, children of firefighters and police officers killed in the line of duty shall be entitled to receive an additional ten points in a competitive examination for original appointment in the same municipality in which his or her parent has served.  If you are qualified to participate in this examination and are a child of a firefighter or police officer killed in the line of duty in this municipality, please inform this office of this matter when you submit your application for examination.

 A candidate claiming such credit has a minimum of two months from the application deadline to provide the necessary documentation to verify additional credit eligibility.  However, no credit may be added after the eligible list has been established."

Applicants claiming these points must do so in writing (you may enclose in application), indicating the name, title, relationship and place of employment of the deceased parent.

Eligibility for points will be reviewed and applicants may be required to submit additional information to verify the claim.

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Additional points available to siblings of Firefighters and Police Officers killed in the line of duty as the result of the September 11, 2001 World Trade Center Attack (Chapter 500, Laws of New York 2003).

For more information, check with the Department of Human Resources, Civil Service office.