Clerical, Treasurer (40 Hrs)

Primary Job Functions: Manage and maintain an office in an efficient manner.

Maintain the extracurricular books, process purchase orders and keep the corporation accounts within budget. Perform other tasks as designated by the building administrator.

SALARY BENEFITS: Hourly pay range of $20.41 - 22.94, commensurate with school experience.

ASSIGNED WORK DAYS PER YEAR: 206 days

Benefits: Eligible for benefits (health, dental, vision)

Leave Day Pay: Eligible (5 sick/3 personal - maybe pro-rated)

Holiday Pay: Eligible (5 holidays)

Minimum Qualifications and Credentials Required:

1.Educational Requirements: A high school education is required. Technical education is preferred.

2.Possess Skills and Knowledge: Bookkeeping, clerical, computer software, and human relations.

3.Experience: None required, but office experience is preferred.

4.Certification: Motivation to attain certification through school or professional association is desirable.

5.Other: Maintain a good relationship with pupils, staff, patrons, and the community.

Essential Functions:

1.Daily Tasks

1.1 Process newsletters and correspondence.

1.2 Greet students, parents, visitors at office.

1.3 Answer phone, route voice mail messages.

1.4 Provide teachers with supplies.

1.5 Process school mailing.

1.6 Operate office equipment: calculator, typewriter, copier, computer, voice mail computer, elementary school system computer program, fax, phone system, risograph, laminator, and intercom system..

1.7 Process substitute teacher forms.

1.8 Supervise students who are dropped off before school stars.

1.9 Assist with the pick-up of students at the end of the day.

1.10 Process materials for Principal, head custodian, and band director, as needed.

1.11 Assist in the nurse's room, as needed.

1.12 Maintain records for extracurricular accounts and have balances available.

1.13 Maintain principal's calendar.

1.14 Operate bookstore, stock and re-order items.

1.15 Maintain current class lists.

2.Weekly Tasks

2.1 Process purchase orders: corporation and extracurricular. Process follow-up letters and make follow-up phone calls.

2.2 Check in deliveries as they arrive.

2.3 Prepare and make bank deposits.

2.4 Enter deposits and balance ledger sheets.

2.5 Pay invoices.

2.6 Assist with setting up facility usage. Maintain records and deliver payments to the Superintendent's office.

2.7 Keep records and collect all monies for field trips.

2.8 Assist the P.T.O. treasurer with monies spent by the building.

3.Bi-Weekly Tasks

3.1 Prepare and type certified and non-certified time sheets.

4.Monthly Tasks

4.1 Balance books and bank statement.

4.2 Process monthly report for Assistant Superintendent for Business and Operations.

4.3 Record, write receipts, and follow-up on textbook rental. Provide bi-yearly textbook report for corporation treasurer.

4.4 Keep inventory of office supplies and order as needed.

4.5 Assist with scheduling and performance of fire/tornado/HMI drills.

4.6 Order supplies for bookstore.

5.Yearly Tasks

5.1 Assist with kindergarten enrollment.

5.2 Assist with all school registration and prepare all items needed for registration.

5.3 Alphabetize and assemble enrollment cards.

5.4 Prepare end-of-year financial report and other end-of-year reports.

5.5 Distribute classroom material at first of year.

5.6 Supervise end-of-year check out for teachers.

5.7 Delete voice mailboxes which are no longer needed and add voice mailboxes for new teachers.

5.8 Process purchase orders for instructional supplies

5.9 Process specification sheets.

5.10 Process CPF bids and then process purchase orders for CPF.

5.11 Check all orders and supplies when they arrive.

5.12 Request textbook/workbook ordering information from teachers.

5.13 Process parent handbook, faculty handbook and student folder.

5.14 Assist with entering all students in the computer and assign students to homerooms.

5.15 Process class lists for teachers.

5.16 Write textbook rental receipts and enter textbook rental payments in computer.

5.17 Coordinate school pictures by setting time, place, schedule and class list for photographer.

5.18 Assist parent volunteer in compilation and formation of yearbook.

5.19 Assist with ISTEP/CTBS materials and their distribution and collection and assembling for mailing.

5.20 Process adoption materials orders for following school year.

5.21 Maintain C.P.R. certification

6.As Needed Tasks

6.1 Maintain current files.

6.2 School errands to the post office, bank, administration center.

6.3 Call buses when needed.

6.4 Contact vendors for machine repairs.

6.5 Refund book rental.

6.6 Schedule Saturday School supervisors and students.

6.7 Maintain student discipline records.

7.Be an example of exemplary adult behavior for students.

8.Project a genuine care and concern for all students.

9.Any other duties as assigned by the Principal.

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit, stand and use hands to handle or feel objects, tools, or controls and talk or hear. The employee frequently is required to walk, reach with hands and arms, climb, balance and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance, vision, color vision, peripheral vision, depth perception, and the ability to focus.

Avon Community School Corporation does not discriminate on the basis of race, religion, color, sex, national origin, age, disability, sexual orientation, genetic information, or veteran status in admission to its programs, services, or activities, in access to them, in treatment of individuals, or in any aspect of their operations. The Avon Community School Corporation also does not discriminate in its hiring or employment practices.

This notice is provided as required by Title VI of the Civil Rights Act of 1964, Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Age Discrimination Act of 1975, and the Americans with Disabilities Act of 1990. Questions, complaints, or requests for additional information regarding these laws may be forwarded to the designated compliance coordinator.

Ms. Kristin Williams

Director of Human Resources

7203 E. US Highway 36

Avon, IN 46123

(317) 544-6000