Clerical Position

Job Description:

POSITION TITLE: TALENT MANAGEMENT ADMINISTRATIVE ASSISTANT

DEPARTMENT: TALENT MANAGEMENT

REPORTS TO: DIRECTOR OF TALENT MANAGEMENT / TALENT MANAGEMENT ASSISTANT

SUMMARY: The Administrative Assistant independently performs clerical; project management and administrative work in support of the Department of Talent Management.

ESSENTIAL DUTIES AND RESPONSIBILITIES: Other duties may be assigned.

• Processes forms, letters, memos and materials related to department operations such as applicant records, staff records or reports, job postings, personnel actions, and other documentation, processes and essential transactions.

• Supports recruitment and onboarding for certified and non-certified staff.

• Maintains current and accurate vacancy spreadsheet for certified and non-certified positions.

• Provides yearly seniority and longevity reports for non-certified staff.

• Assists in processing yearly employee accrual balance roll over for district employees.

• Complete and process teacher buy back forms forms for certified staff.

• Complete and process loan forgiveness forms for staff.

• Process and maintain information for non-certified Professional Stipend Program(s).

• Maintains accurate and timely records, personnel files, database systems, ensuring accuracy and confidentiality of all district and employee data.

• Conducts oneself professionally at all times, in accordance with the highest traditions of public education and in support of the District's mission.

• Effectively works and communicates with all staff and school personnel within the district.

• Serves as an extension of the Bristol Board of Education and Office of Talent Management in all interactions with staff and community.

• Orders and prepares departmental materials and supplies, including processing purchase orders and ensuring proper approvals, receipt of products, coding and records.

• Assists with departmental budget including monitoring billing and expenditures, balancing accounts, processing expense reimbursements and collecting department funds.

• Demonstrates high levels of organizational excellence.

• Salary: Class B of the Secretarial Contract

• Work Year: 12 months a year / 7 hours day.

• Application: Those currently employed by the Bristol Board of Education who are interested must complete an online application by 4:00 p.m. on May 13, 2024.

All others fill out an online application at www.applitrack.com/Bristol/onlineapp.