Clerical Associate

• IN ORDER TO BE CONSIDERED FOR THIS POSITION CANDIDATE MUST BE SERVING PERMANENTLY IN THE TITLE OF CLERICAL ASSOCIATE, OR MUST HAVE APPLIED FOR,

PASSED AND BE REACHABLE ON EXAM #3971, OR BE ELIGIBLE UNDER THE 55A PROGRAM.*

Responsible for assignments that are associated with Roadway Repair and Maintenance (RRM) Administration - Personnel unit. RRM Administration is responsible for personnel matters of approximately 1,400 employees, mostly laborers.

Duties include, but not limited to: Perform moderately difficult data entry and retrieval utilizing MS Excel and Access. prepare typed forms and letters utilizing MS Word, prepare Word or PDF version for electronic storage. Create and organize various spreadsheets including large scale, detailed data comparison and analysis.

Prepare communications of those analysis through tables, summaries, and other reports. Type letters, memos, and transfer forms. Monitor submission of time sensitive documents.

Utilize employee roster database. Communicate effectively with operational field staff to ensure employee compliance with various personnel requirements. Document and follow up with field locations to ensure deadlines are met, including sign sheets and other required verifications. Assist with distribution of pertinent information, notices, and flyers, and promotional goods to field locations.

Utilize MS PowerPoint for assisting with presentations and manuals. Provide auxiliary telephone coverage and auxiliary meeting room management.

Conduct research involving electronic (various databases) and paper records. Make calls to solicit documents, perform timely filing of paper documents; operate copier, scanner, and fax-machine.

Selected candidate will assist fellow co-workers with additional miscellaneous clerical duties as needed such as printing, copying, responding to telephone inquiries.

To Apply: All resumes are to be submitted electronically.

No phone calls or personal inquiries permitted. All applicants please go to https://cityjobs.nyc.gov and search for Job ID #638984. Only those applicants under consideration will be contacted.

Most public libraries have computers available for use. For more information about DOT, visit us at: www.nyc.gov/dot.

Hours: 35 hours/Week

Location: 55 Water Street, New York, NY 10041

Minimum Qualifications

Qualification Requirements

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and one year of satisfactory clerical experience.

Skills Requirement

Keyboard familiarity with the ability to type at a minimum of 100 key strokes (20 words) per minute.

Preferred Skills

Excellent multi-tasking skills, necessary to prioritize high volume of work in a fast-paced office environment. Ability to work in teams and collaborate with supervision to prioritize work.

Very proficient in MS Suite particularly MS Excel, Word, and Outlook. Candidate should be available to work flexible hours when needed.

55a Program

This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.