Purpose and Scope
The incumbent supports a department or work area by performing general office and/or clerical services for the Exceptional Children Department. Assist management with simple, routine or repetitive general or clerical tasks.
Essential Job Functions
Provides general office and clerical support for one or more work areas for the Exceptional Children Department. Performs basic filing, mail pickup, distribution, and telephone coverage.
Identifies issues or problems and seek assistance from higher-level personnel or management. Responsible for entering requests, receiving, invoicing, opening P.O.'s and keeping a spreadsheet of blanket P.O.'s for all Contracted Services for General Fund and Fund 12. Assists with Assurance Forms (Special Education Compliance) biannually.
Completes requests for District cell-phones, returns and replacements. Request mileage forms for new employees. Assists other Clerical Staff with invoices daily.
Processes reimbursements payment requests. Performs other related duties as assigned or directed.
Requires a High School diploma or GED, and 2+ years' experience in a relevant area for a total education/experience of 2 years. (PROOF OF EDUCATION, TRAINING, AND/OR EXPERIENCE IS REQUIRED).
Degree Equivalency Formula:
Bachelor's Degree= 4 years plus required years of experience.
Master's Degree= 2 years plus required years of experience. Where Master's degrees are required, years for Bachelor's Degrees must be included.
Knowledge, Skills, and Abilities
Knowledge of the functions of the school division and its operating procedures
Ability to develop and maintain effective working relationships
Ability to coordinate multiple priorities
Ability to operate a computer and use appropriate software applications and peripheral office equipment
Demonstrated proficiency in business English, grammar, spelling, and punctuation
Physical Requirements and Working Environment
Physical Demands: Requires sedentary work involving standing or walking for brief periods, exerting up to 10 pounds of force on a regular basis; and some dexterity in operating office equipment; must be able to use hands and fingers for sign language.
Unavoidable Hazards: The position is exposed to no unusual environmental hazards.
Sensory (ADA) Requirements:
The position requires normal visual acuity and field of vision, hearing and speaking abilities.
AMERICANS WITH DISABILITIES ACT COMPLIANCE
SCS is an Equal Opportunity Employer. SCS provides reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Shelby County Public Schools