Clerical Assistant

State Of Indiana Indianapolis , IN 46218

Posted 4 days ago

Work for Indiana

Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana's communities every day.

At the State of Indiana, we don't just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to interview and to perform the essential functions of a role.

Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.

Agency Statement:

About the Indiana Department of Health (IDOH):

The Indiana Department of Health's mission is to promote, protect, and improve the health and safety of all Hoosiers so that they can reach their optimal health regardless of where they live, learn, work, or play.

Salary Statement:

The salary for this position traditionally starts at $27,638, but may be commensurate with education or work experience.

Role Overview:

This position serves as a clerical assistant to Home and Community Based Care division. It supports the home health, hospice, end stage renal disease clinics (ESRD),rural health clinics (RHC) and Personal Service agencies survey programs. The employee is responsible for accurately maintaining and processing provider information, preparing and maintaining materials and supplies for program area, maintaining the home health and hospice hotline, customer communication by answering and transferring telephone calls, copying/faxing/scanning information, preparing outgoing letters and distributing incoming mail, maintaining office equipment, and assisting other team members during periods of absence or high program activity.

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This position serves as a clerical assistant to Home and Community Based Care division. It supports the home health, hospice, end stage renal disease clinics (ESRD),rural health clinics (RHC) and Personal Service agencies survey programs. The employee is responsible for accurately maintaining and processing provider information, preparing and maintaining materials and supplies for program area, maintaining the home health and hospice hotline, customer communication by answering and transferring telephone calls, copying/faxing/scanning information, preparing outgoing letters and distributing incoming mail, maintaining office equipment, and assisting other team members during periods of absence or high program activity.

About the Job:

As the Clerical Assistant, you will be responsible for performing a variety of office duties of a clerical nature. In this position, your duties will be in accordance with office procedures and may include a combination of answering telephones, bookkeeping, typing, office machine operation, and filing.

A Day in the Life:

The essential functions of this role are as follows:

  • Prepare correspondence, maintaining reference and resource materials and updating files, forms, and reports.

  • Prepare a variety of periodic statistical, informational and/or work activity reports.

  • Compute and record information, such as records or reports.

  • Accurately maintain and organize office files.

  • Properly sort and deliver mail.

  • Prepare information and take notes for meetings as needed.

  • Direct incoming correspondence to the appropriate individual.

  • Completes data entry and prepares reports in Excel on a variety of processes.

The job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

What You'll Need for Success:

You must meet the following requirements to be considered for employment:

  • General knowledge of office administration functions.

  • Specialized knowledge of the procedures involved in applying policies, programs and activities of the department as well as working knowledge of other related agency programs and other departments within same agency.

  • Specialized knowledge of available records and resource material and an ability to trace required information.

  • Basic knowledge of computer procedures.

  • Ability to effectively communicate.

  • Ability to pay attention to details and prioritize work.

  • Ability to establish cooperative work relationships.

  • Knowledge of and ability to use Microsoft Office to include Word, Excel, PowerPoint, and Outlook.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes:

  • Three (3) medical plan options (including RX coverage) as well as vision and dental plans

  • Wellness program (offers premium discount for the medical plan and gift cards)

  • Health savings account, which includes bi-weekly state contribution

  • Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities

  • Deferred compensation 457B account (similar to 401k plan) with employer match

  • Two (2) fully-funded pension plan options

  • A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:

  • 150 hours of paid new parent leave

  • Up to 15 hours of paid community service leave

  • Combined 180 hours of paid vacation, personal, and sick leave time off

  • 12 paid holidays, 14 on election years

  • Education Reimbursement Program

  • Group life insurance

  • Referral Bonus program

  • Employee assistance program that allows for covered behavioral health visits

  • Qualified employer for the Public Service Loan Forgiveness Program

  • Free Parking for most positions

  • Free LinkedIn Learning access

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer.

Current Employee? Click here to apply.


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Clerical Assistant

State Of Indiana