Clerical Assistant

Position Details

Position Information

Recruitment/Posting Title Clerical Assistant Posting Number 24TM0134 Department GSAPP - Center for Adult Autism Srvcs Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Clerical Assistant for the Center of Adult Autism Services (RCAAS) College Support Program (CSP). This position will report to the the RCAAS Administrative Coordinator.

Among the key duties of the position are the following:

• Serves as a primary point of contact for all stakeholders.

• Responds to all phone/email inquiries and provides follow-up.

• Schedules admissions evaluations.

• Creates marketing and social media content to promote the program.

• Coordinates events and special projects for center-wide support.

• Provides information, greets, and directs visitors to proper destination.

• Coordinates building tours.

• Tracks meeting minutes.

• Maintains records and files.

Position Status Part Time Hours Per Week 19.5 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary $20 per hour Payroll Designation PeopleSoft Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• High school/vocational school education or an equivalent combination of education and/or up to 4 years of relevant office, clerical, or related experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses Preferred Qualifications

• Knowledge of autism spectrum disorders.

• Expertise in using social media and/or website design/maintenance.

• Knowledge and use of graphic design/marketing/social media.

Required Knowledge, Skills, and Abilities

• The ability to work in a busy clinic office with frequent contact with individuals with disabilities.

• A prominent level of interpersonal skills.

• The ability to multi-task in a busy office and prioritize work from more than one senior administrator.

• The ability to prioritize work and show a high level of initiative.

• Knowledge of computers with independence in e-mail, word processing, and use of Excel for spreadsheet functions.

• The ability to learn new database and web-based interfaces for data entry and marketing.

• Excellent communication skills and computer literacy.

Equipment Utilized

• Microsoft Office Suite.

Physical Demands and Work Environment

• Must be able to work in a busy environment with constant interruptions.

Special Conditions

Posting Details

Posting Open Date 04/17/2024 Posting Close Date 05/17/2024 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• Do you have high school/vocational school education or an equivalent combination of education and/or up to 4 years of relevant office, clerical, or related experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?

• Yes

• No

Applicant Documents

Required Documents

• Resume/CV

• Cover Letter/Letter of Application

• List of Professional References (contact Info)

Optional Documents