Clerical Assistant

Position Details

Position Information

Recruitment/Posting Title Clerical Assistant Posting Number 25TM0065 Department GSAPP - Center for Adult Autism Srvcs Overview

At the Rutgers University Graduate School of Applied and Professional Psychology, we provide the nation's highest quality doctoral education and training, which develops outstanding practitioners and fosters personal leadership to advance the practice and field of professional psychology. Since the establishment of our Psychological Clinic in 1929 and the school's founding in 1974, we have become the "gold standard" in the education and training of qualified and competent direct-service psychologists.

The mission of GSAPP is threefold: education, research/scholarship, and public service. Its goal is to prepare well-educated, qualified, and competent direct-service psychologists who have a special commitment to direct community involvement and to underserved populations-professionals who can integrate scientific knowledge with innovation in the delivery of psychological services to individuals, families, groups, and organizations. Professionals receiving a doctoral degree in psychology should be capable of extending psychological knowledge and exhibiting the high level of analytic skills and theoretical understanding needed to use existing and emerging psychological knowledge.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Clerical Assistant for GSAPP - Center for Adult Autism Services.

Among the key duties of the position are the following:

• Provides end-to-end clerical support to the Rutgers Center for Adult Autism Services (RCAAS) Intensive Outpatient Clinic (IOC).
• Provides general center-wide clerical support at the direction of the RCAAS Administrative Coordinator.
• Serves as a primary point of contact for all stakeholders, responding to all phone/email inquiries, scheduling, and assisting with admissions to discharge, billing and insurance support, providing communication follow-up and creating marketing and social media content to promote the program.
• Handles marketing and communications, event coordination & participation, and special projects.
• Provides information, greets and directs visitors to proper destination, and coordinates building tours.
• Maintains records and files, and meeting minutes.
• Performs related duties at the direction of the RCAAS Administration.

Position Status Part Time Hours Per Week 19.5 Daily Work Shift Day Work Arrangement FLSA Nonexempt Position Salary $20 per hour Payroll Designation PeopleSoft Benefits

Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.

Terms of Appointment Temporary Staff Appointment - Hourly

Qualifications

Minimum Education and Experience

• High school/vocational school education or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing.

Certifications/Licenses Preferred Qualifications

• Knowledge of autism spectrum disorders.
• Expertise in using social media and/or website design/maintenance.
• Knowledge and use of graphic design/marketing/social media.

Required Knowledge, Skills, and Abilities

• Ability to work in a busy clinic office with frequent contact with individuals with disabilities. Prominent level of interpersonal and communication skills.
• Ability to prioritize work and multi-task.
• Must demonstrate a high-level of initiative.
• Computer literacy with use in e-mail, word processing and Microsoft Office Suite.
• Must be highly skilled in Microsoft Excel for spreadsheet functions.
• Ability to learn new databases and web-based interfaces for data entry and marketing.

Equipment Utilized Physical Demands and Work Environment

• Busy environment with constant interruptions.

Special Conditions

Posting Details

Posting Open Date 02/13/2025 Posting Close Date 03/13/2025 Open Until Filled No Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus Douglass (RU-New Brunswick) City New Brunswick State NJ Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• • Do you have a High school/vocational school education or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping and/or report writing?
• Yes
• No

Applicant Documents

Required Documents

• Resume/CV
• Cover Letter/Letter of Application
• List of Professional References (contact Info)

Optional Documents