Clerical Assistant (Pooled Position)

Posting Number: 0601121-NC Position Type: Classified Pools Position Title:

Clerical Assistant (Pooled Position) Employment Requirement Not Applicable Division/Department: Business, Education, and Liberal Arts Division Location Albany Campus, Albany, OR Job Summary:

Provides basic program support for the Business, Education, and Liberal Arts (BELA) division. Assists and supports the dean, division Administrative Assistant, and division Program Coordinator/Analyst with various tasks.

Provides basic secretarial and office clerical duties.

Required Qualifications:

Education and Experience: Position requires a high school diploma/GED plus 2 years related office experience.

Knowledge and Skills: Requires desire and commitment to work with students.

Requires thorough knowledge of office practices and procedures that include proficient use of database and spreadsheet software applications, various office equipment, and filing systems. Must be skilled in reception and telephone techniques, and letter and report writing. Requires thorough knowledge of proper English usage, grammar, spelling, punctuation, and basic arithmetic skills.

Must be skilled in using various standard office machines, including computers and word processing, spreadsheet and database applications. Requires good planning, organizing, and customer relations skills. Requires well-developed communications skills.

Abilities: Requires the ability to independently perform the duties of the position efficiently and effectively.

Must have demonstrated initiative and self-direction to learn, interpret, explain and apply knowledge of the college and department organization, operations, programs, functions and special department terminology. Requires ability to plan, organize and prioritize work in order to meet schedules and timelines. Must be able to communicate with students, staff and the public using tact, diplomacy and courtesy. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:

Knowledge of college policies and procedures is preferred.

Physical Requirements and Working Conditions:

Physical Skills and Abilities: Learned physical skill is required to perform keyboarding functions.

Occasional lifting, guiding, or carrying of lightweight materials or equipment may be required. Sitting for extended periods while working at a computer terminal, and the ability to bend, stoop, and crawl while troubleshooting office equipment failure may be required.

Working Conditions: Work is normally performed in an office setting with little or no exposure to health and safety hazards. Considerable time is spent working at a computer.

Essential Duties:

1.Answers basic inquiries, provides information and assistance to students and staff on a variety of matters requiring base level knowledge of programs, procedures, and activities of the division.

2.Coordinates with student employees regarding office support, such as maintaining department inventories, distributing mail, maintaining or assisting faculty with office equipment, and making copies. Maintains documentation and creates new written procedures on related tasks.

Performs annual key audit. Coordinates the checkout and inventory maintenance of audiovisual equipment including digital cameras and electronic keyboards.

3.Maintains proficiency with various office technologies and utilizes these tools for continuous improvements in the efficiency of the division.

4.Coordinates food service, materials, and equipment needs for BELA division faculty and staff meetings and/or events. Supports all campus or divisional special events with planning and coordination as directed (e.g. art gallery events, receptions, Welcome Day, etc.).

5.Supports student employees' in the collection and processing of class syllabi each term for retention in the community archive.

6.Prepares infographics, posters, and other promotional materials consistent with LBCC's branding guidelines as directed.

7.Provides logistical and clerical support for the WR115 and WR121 faculty to administer and grade tests and final exams.

8.Assist Dean with grant management of Cornerstone Project and any other grants including quarterly narrative reporting; provide event support, coordinate guest speaker arrangements and publicity, coordinate with Registrar and Manager of Curriculum and Scheduling on sequencing/ scheduling of any related classes.

9.Completes confidential background checks for students interested in practicum placement. Collects student payments, requests check from the Business Office, and submits Criminal History Verification forms to ODE.

10.Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

• Resume

• Cover Letter

• List of 3 Professional References

Transcripts from institutions outside of the United States must be accompanied by an international credential agency evaluation. Click here for a list of agencies who perform these services.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran's consideration.

Proposed Start Date: Full-time or Part-time Part-time Number of hours/week: 20 Work Schedule:

Monday, Tuesday, Wednesday, Thursday Posting Date: 04/30/2024 Closing Date: Open Until Filled: Yes Special Notes to Applicants:

This is a pooled position, applicants will be reviewed when an opening becomes available.

As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

Offers of employment are contingent on the applicant residing in Oregon at the time work commences.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the LBCC Bilingual Pay Incentive Administrative Policy .

Salary Grade 12 Salary/Rate

$15.20/hr