Clerical Assistant

Employee's Effective Start Date 05/13/2024 If this is a Temporary position, provide end date or enter N/A for any other position type. 8/13/2024 Minimum Qualifications

• Ability to clearly enunciate words in Standard English with a working knowledge of proper grammar, spelling, and punctuation in written form.

• Ability to successfully interact with the public, students, faculty, and staff from all backgrounds.

• Ability to stay focused in a highly busy, quickly changing, and sometimes loud environment.

• Computer literacy, especially with MicroSoft Office Suite, with medium-duty word-processing skills.

• Ability to operate standard office machines and telephones;

• Ability to utilize standard office resources (including Internet, digital camera, video camera).

Desired Qualifications

• One academic year successfully providing general office work, preferably in an education setting.

Position Purpose

Provide front desk reception area coverage and phone answering; run errands on campus; and provide routine support for PUB's Summer Academy in a busy and fast-paced environment.

Job Duties

• Greet incoming visitors and provide directional or informational assistance as needed.

• Answer telephone calls providing specific information or routing to appropriate PUB Team member.

• Initiate emails and/or phone calls for projects that need a quick response.

• Perform accurate word-processing of lists, labels, certificates, and similar projects.

• Perform data entry and file confidential documents (must sign confidentiality agreement).

• Copy, fold, collate, staple, or fax documents; prepare mailings and documents for meetings.

• Provide "behind-the-scenes" support for Summer Academy orientation.

• Coordinate and facilitate teacher supply and copying orders.

• Make deliveries and pick-ups to different campus locations (which may include escorting participants).

• Keep storage areas organized and transport supplies between rooms/buildings as needed for programming.

• Other tasks as assigned by the Office Manager or Department Administrators.

Job Open Date 04/16/2024 Job Close Date Open Until Filled Yes