Clerical Assistant - Adult Learning Center & Transition To College & Careers

We are seeking a dynamic and detail-oriented individual to fill the position of Clerical Assistant. This role will play a crucial part in supporting the Adult Learning Center (ALC) and Transition to College and Career (TCC) programs by overseeing data management processes and providing efficient office support.

• Enters student enrollment, attendance, referrals, outcomes, etc. into Department of Elementary & Secondary Education (DESE) LACES database. Collaborates with teachers and advisors to ensure timely and accurate data collection.

• Initiates regular communication with students regarding their progress (e.g., attendance letters, assessment reports).

• Answers phone inquiries and provides routine information concerning program services. Refers to area programs for services not provided.

• Maintains confidential student files (paper and electronic) related to attendance, enrollment, assessment scores, career goals, outcomes, etc.

• Assists with marketing of classes through community calendars, brochures, flyers, etc.

• Prepares standardized forms such as purchase requisitions according to detailed procedures. Places orders for instructional and non-instructional supplies.

• Skillfully uses Microsoft Office and/or Google suite, including Excel/Sheets and Mail Merge, to maintain a variety of tracking and reporting systems. Improves systems and workflow.

• Assist with scheduling of MAPT testing for students 6 times during the year.

• Assists coordinator and advisor with distribution and collection of technology devices loaned to program students. Maintains records of asset tag numbers, due dates, and communications with students regarding device return.

• Assists director with planning annual College for a Day (CFAD) event (in-person or online or both).

• Performs other duties as assigned.

EQUIVALENCY STATEMENT:  Applicants who do not meet the qualifications as stated below are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position.

REQUIRED:  High school diploma or equivalency with minimum of 2 years' experience in an office setting. Proficiency in Microsoft Suite, data entry/management, strong organizational skills, attention to detail, and customer service. Holds a valid driver's license and has reliable transportation.

PREFERRED:  Experience working a in a diverse setting; bilingual preferred (Spanish, preferred); previous experience with LACES or SMARTT databases.

Part-time, non-benefited position

Salary: $21/hour

Hours: 14 hours/week

Funding:  Fully grant funded

• All candidates must have legal authorization to work in the United States. HCC is not sponsoring H1B Visa.

• Pre-Employment Background check, including Criminal History will be conducted for all positions.