Classified, Fiscal Specialist 1 Student Financial/Accounts Receivable

Whatcom Community College (WCC) is a public associate and applied baccalaureate degree granting institution with an accomplished faculty and staff who serve 7,604 students annually on its beautiful 72-acre campus in Bellingham, Washington.

Whatcom offers transfer degrees, applied baccalaureate degrees, professional and technical training programs, basic education, job skills, and community and continuing education classes. Programs and courses are offered through in-person, hybrid, and online modalities to promote access for a diverse student population.

The College is committed to equal opportunity and believes diversity of experiences and cultures enrich our campus community. The College is accredited by The Northwest Commission on Colleges and Universities. For more information about WCC, please visit www.whatcom.edu

About the Community

Whatcom's campus is located in Bellingham (population 95,960). Bellingham showcases a strong commitment to education and is regularly rated on "best of the Northwest" lists. Bellingham is midway between Seattle, WA and Vancouver, B.C. Canada.

The city is surrounded by the rural landscape of Whatcom County (population 226,850), which is home to a thriving network of farms and scenic wilderness. As you explore our community, you'll discover historic neighborhoods, waterfront cities, farmlands and mountain towns all within a few dozen miles of each other. Bellingham and Whatcom County are known for their outdoor activities. Whether your idea of fun is visiting galleries, watching live theater, kayaking, hiking, snowboarding, or unwinding with a good book, you'll love Bellingham and Whatcom County. To learn more about Bellingham, please visit: http://www.bellingham.org

General Description of Work

Whatcom Community College (WCC) invites applications for a Fiscal Specialist 1 (Class code 151E) position focused on receivables in the College's Business Office. This recruitment is open to ALL qualified applicants. WCC intends to hire two Fiscal Specialists from this recruitment process.

The Fiscal Specialist 1 supports members of the Whatcom Community College community with receivables, cashiering and related fiscal activity. Under the direct supervision of Director for Business and Finance, this position is primarily responsible for processing student financial transactions, third party charges and payments as well as all college receivables.

Responsibilities

Responsibilities include, but not limited to:

• Prepares, audits, verifies and processes third party sponsorship for tuition, fees, books, etc.

• Processes invoices for facility rentals and other miscellaneous charges.

• Process, verify, and balance payments; make and maintain reports; prepare daily bank deposits.

• Follow up with outstanding receivables: communicating and documenting interactions.

• Performs work functions related to accounting, financial reporting, and other fiscal review and analysis.

• Consistently follows applicable fiscal guidelines, regulations, principles, and standards to satisfy work responsibilities.

• Uses computer hardware and software to produce timely and accurate work projects that fully satisfy the demands of assignments.

• Provides customer service to internal and external customers, listening attentively, identifying issues, providing options in order to fulfill services, and/or exercising knowledge of laws and regulations to assist others and/or resolve complaints or conflicts.

• Assists in the development of fiscal procedures.

• Performs other related duties as assigned to meet the College's needs

Qualifications

Minimum Qualifications:

• Associates degree from an accredited institution or equivalent experience.

• Two years of accounting/bookkeeping experience in an office environment.

• Proficient in Accounting Software.

• Excellent customer service skills.

Preferred Qualifications:

• Bachelor's degree or equivalent

• Demonstrates initiative, anticipates problems, and provides creative solutions.

• Ability to communicate clearly and effectively with individuals and groups within as well as outside the organization, orally and in writing.

• Actively contributes to a work environment that embraces diversity and uses diverse perspectives to enhance the attainment of organizational goals.

• Strong work ethic, attention to detail, prompt and courteous.

Salary

Salary and Working Conditions:

• Range 40, full-time Classified salary starting at $3,477.00 per month with periodic increments to $4,517.00 per month.

Position's shift is 40 hours per week, Monday through Friday, 8 am-5pm. Indoor office in a shared work environment. May have extended hours sitting at the workstation. Hours may be flexible during summer quarter. Ability to lift up to 10 pounds.

.Benefit Package:

• The position comes with a full benefit package, including health, dental, life, long-term disability insurance and a retirement plan.

• Accrues 8 hours per month of sick leave and 11.33 hours per month vacation leave with periodic vacation accrual increases based on longevity.

• Additionally, as a Washington State, public higher education institution, WCC offers the following:

• Whatcom Community College is a qualified employer for the Public Service Loan Forgiveness program (PSLF). If you work for the College full time, have had Direct Loans and are on an eligible repayment plan, you are eligible to apply.

• Full-time employees are eligible to apply and participate in the Whatcom Community College Employee Tuition Program, which provides a tuition waiver for available and eligible WCC courses.

• Full-time employees may qualify for Washington State Paid Family Medical Leave (PFML) benefit.

Start Date:

• As soon as can be arranged with successful candidate.

Application Due Date:

• Applications due by Wednesday, July 17th, 2024 at 5:00 pm.

How To Apply

A completed application consists of an online application and:

• Cover letter which includes a diversity statement that addresses how you have committed to equity and inclusion in the past and how you might support a diverse workplace and educational environment through this position.

• Current resume.

• List of 5 professional references with contact information.

Mission and Vision Statement

Mission: Whatcom Community College contributes to the vitality of its communities by providing quality education in academic transfer, professional-technical, and lifelong learning, preparing students for active citizenship in a global society.

Vision: Whatcom is a supportive community, empowering lives through education.

EEO Statement

Whatcom Community College values diversity and is an Equal Opportunity Employer and Educator. WCC provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, or honorably discharged veteran or military status, or the use of trained guide dog or service animal in its programs and activities. Prohibited sex discrimination includes sexual harassment (unwelcome sexual conduct of various types). As of October 1st, 2020 as per RCW 28B.112.080 WCC will be requiring all finalists for positions to complete a Declaration Regarding Sexual Misconduct. WCC provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director for Human Resources, 237 W. Kellogg Road, Bellingham, WA 98226, 360.383.3400. For Title IX compliance, contact: Title IX Coordinator, 237 W. Kellogg Road, Bellingham, WA 98226, 360.383.3400. WCC publications are available in alternate formats upon request by contacting the Access and Disability Services Office at 360.383.3080; VP 360.255.7182. Whatcom Community College is a smoke-free/drug free environment.