Classification Specialist (Human Resources Specialist)

Position Title: Human Resources Specialist

Agency : Department of Innovation and Technology

Posting Date: 05/14/2024

Closing Date/Time: 05/28/2024

Salary: $5,901 - 8,825 Monthly

Job Type: Salaried

County: Sangamon

Number of Vacancies: 1

Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 37279

Are you looking for a rewarding career with an organization that values their staff? The Department of Innovation & Technology (DoIT) is seeking to hire qualified candidates with the opportunity to work in a dynamic, creative thinking, problem solving environment. This position serves as a as a Classification Specialist, performing complex, specialized duties in human resources (HR) and classification. Conducts technical reviews of positions descriptions which includes research and comparative analysis to determine proper allocation of class title, duties and option, proper levels of duty authority and structure/reporting levels, researching for duplication of work, and reviewing requirements to verify they correctly support the class title and option. Manages an assigned caseload of technical classification requests and assignments. Reviews, researches, and prepares time-sensitive reports. Collaborates with Classification Program Manager, personnel staff, Hiring Managers, and other staff upon request to address Classification matters. Assists the Classification Program Manager with Personal Service Contracts-Description of Services (PSC-DoS).

If you possess these knowledges, skills, abilities, and experience, we invite you to apply for this position to join the DoIT Team!

As a State of Illinois employee, you receive a comprehensive benefits package including:

• Competitive Group Insurance benefits including health, life, dental and vision plans

• Flexible work schedules (when available and dependent upon position)

• 10-25 days of paid vacation time annually (10 days for first year of state employment)

• 12 days of paid sick time annually which carryover year to year

• 3 paid personal business days per year

• 13-14 paid holidays per year dependent on election years

• 10 weeks of paid parental leave

• Pension plan through the State Employees Retirement System

• Deferred Compensation Program - voluntary supplemental retirement plan

• Optional pre-tax programs

• Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)

• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

For more information regarding State of Illinois Benefits follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Job Responsbilites

35% Under general direction, serves as a Classification Specialist for the Department of Innovation and Technology (DoIT), performing complex, specialized duties in human resources (HR) and classification:

• Manages an assigned caseload of technical classification requests and assignments.

• Reviews classification requests from agency leadership, core hiring managers and client agencies, which includes, but is not limited to, complex job description establishments, clarifications, position number changes, additional identical changes, abolishments, structure changes, realignments, reorganizations, work county changes, client agency transitions, etc.

• Conducts technical reviews of position descriptions which includes research and comparative analysis to independently determine proper allocation of class title, duties and option, proper levels of duty authority and structure/reporting levels, researching for duplication of work, and reviewing requirements to verify they correctly support the class title and option, as well as review and verification of bargaining codes.

• Identifies issues within position descriptions and returns to hiring manager along with edits/comments on issues.

• Confers and advises managers on position allocation, reporting structure, other classification related aspects, and recommends solutions to meet functional and operational needs.

• Utilizes tools in research performance, which includes, but is not limited to, the DocuWare, SharePoint, classification specifications, SuccessFactors (SF), personnel code, personnel rules, allocation reports, etc.

• Participates in client agency transitions/transformations, which includes targeted positions, incumbents, current/targeted supervisors, and location information.

• Works with agency Labor Relations on client agency transformations, realignments, and reorganizations, as well as any other classification related issues that requires Labor Relations input and participation.

• Drafts position descriptions and proposed organizational charts in MS Visio, when necessary, for review and approval by the Chief Information Officer (CIO), Group Chief Information Officer (GCIO) and DoIT core management.

• Signs final position descriptions on behalf of the Department Secretary and electronically submits to CMS Personnel Integrity and/or makes direct changes in SF.

• Maintains electronic files for position descriptions.

• Provides professional assistance to the Classification Manager by performing extensive research and providing specialized information relating to HR and classification issues.

• Serves as a liaison, responding to hiring managers and client agencies regarding HR and Classification related policies, procedures, questions, concerns, and requests

35% Utilizes the classification tracking log and DoIT Hiring Tracking Portal to maintain assigned caseload of requests, projects, and assignments:

• Enters detailed status information on all assigned requests, assignments, and projects.

• Continually monitors caseload and updates detailed status information as requests/assignments/projects move through the review/approval process to ensure assigned requests/assignments/ projects are being responded to and addressed in a timely manner.

• Reviews caseload with Program Manager and team staff on a regular basis to discuss status of requests, concerns, issues, etc., collaborating on re-prioritization of requests/assignments/projects.

• Provides detailed status reports as directed

Job Responsibilities Continued

15% Reviews, researches, and prepares time-sensitive reports:

• Receives and review's the monthly ITAP report and the quarterly U.S. Department of Labor, Bureau of Labor Statistics IL Non-Personnel-Code report, as received from CMS.

• Prepares draft reports to include any changes/edits/updates from previous submission, cross checking with the previous reports for accuracy.

• Submits final reports to Manager for final review, approval, and submission to CMS.

• Files and maintains reports electronically.

• Prepares and provides status reports of open and completed classification requests, assignments, and projects to manager

5% Collaborates with Classification Program Manager, personnel staff, Hiring Managers, and other staff upon request to address Classification matters:

• Participates in weekly team meetings with Classification Program Manager and staff to review caseload and program priorities.

• Reviews allocation lists to verify all incumbents are on correct positions, researching and correcting issues when identified.

• Participates in and independently meets with Hiring Managers, CIOs, and GCIOs as related to classification-related issues, including future state planning and priority postings, providing classification expertise and guidance.

• Participates in other Department HR and staff meetings as directed.

• Represents the Classification Program Manager in his/her absence.

• Utilizes WebEx to participate in meetings.

5% Assists Classification Program Manager with Personal Service Contracts-Description of Services (PSC-DoS):

• Assists manager by performing preliminary reviews of assigned personal services contracts-description of services.

• Researches for possible duplication of work.

• Researches and analyzes if work to be performed is supportive of bargaining level staff.

• Prepares findings and submits to manager.

5% Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and mental development equivalent to the completion of four (4) years of college.

• Requires two (2) years of professional human resources experience.

Specialized Skills

• Requires two (2) years of professional experience working in a position classification field, conducting studies and drafting job descriptions, reviewing and processing new establishments, clarifications, position movements (realignments), or organizational charts.

• Requires two (2) years of professional experience interpreting and applying the Illinois Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, and Collective Bargaining Contracts as it relates to classification functions, or similar.

• Two (2) years of professional experience managing a caseload of technical classification requests and assignments.

Preferred Qualifications (In Order of Significance):

• Requires two (2) years of professional experience working in a position classification field, conducting studies and drafting job descriptions, reviewing and processing new establishments, clarifications, position movements (realignments), or organizational charts.

• Requires two (2) years of professional experience interpreting and applying the Illinois Personnel Code, Personnel Rules, Position Classification Plan, Pay Plan, and Collective Bargaining Contracts as it relates to classification functions, or similar.

• Two (2) years of professional experience managing a caseload of technical classification requests and assignments.

• Two (2) years of professional experience conducting technical reviews of job descriptions which includes research and comparative analysis to determine proper allocation of class title, duties and option, proper levels of duty authority and structure/reporting levels, duplication of work, or review and verification of bargaining codes.

• One (1) year of professional experience creating and maintaining organizational charts in MS Visio or similar, and position descriptions in MS Word.

• Extensive knowledge of MS Word, Excel, Teams, Outlook, WebEx, or SharePoint.

• Ability to analyze information to prepare reports and recommendations to management.

• Developed verbal and written communication skills to prepare technical information with precision and clarity.

• Ability to gain and maintain cooperative working relationships.

• Demonstrated multi-tasking skills to coordinate and complete multiple competing priorities.

Conditions of Employment

NOTE: Applicants must possess the ability to meet ALL of the following conditions of employment, with or without reasonable accommodation, to be considered for this position.

1.Requires the ability to verify identity.

2.Requires employment authorization to accept permanent full-time position with State of Illinois.

3.Requires the ability to pass a position specific, agency required background check.

4.Requires self-disclosure of criminal history.

5.Requires the ability to work outside of normal hours to meet deadlines.

6.Requires the ability to use agency supplied equipment such as laptop, personal computer, work cell phone, etc.

7.Requires the ability to lift and carry objects or equipment weighing up to 20 pounds. This is considered light work as defined by the U.S. Department of Labor (20 CFR 404.1567(b)). Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds.

The conditions of employment listed are incorporated and/or related to any duties included in the position description.

Work Hours: 8:30 am

• 5:00 pm Monday

• Friday

Work Location: 120 W Jefferson St Springfield, IL 62702-5170

Agency Contact:

Lorna Bock

Lorna.A.Bock@illinois.gov

Posting Group: Office & Administrative Support

This position DOES contain "Specialized Skills" (as that term is used in CBAs).

The Department of Innovation & Technology (DolT) is the state's IT agency delivering an enterprise approach to statewide technology, innovation and telecommunication services, as well as policy and standards development, lifecycle investment planning, and cybersecurity services. With over 1,500 employees, DolT delivers IT services and innovative solutions to customer agencies to improve services provided to Illinois residents, DolT offers employees the opportunity to advance their careers, develop new skills and reach their potential, both personally and professionally. DoIT is committed to promoting and preserving a workplace culture that embraces diversity and inclusion. We welcome and value employees with different backgrounds, life experiences and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation.

APPLICATION INSTRUCTIONS

Use the "Apply" button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.

The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com