Classes Administration Assistant

Milk Bar New York , NY 10007

Posted 6 months ago

JOB OVERVIEW

The Classroom Administration assistant will assist the Classroom Manager with Milk Bar Classroom activity, in all markets. Including, bookings, coordination of private events, tracking of all aspects of Classes from an administration standpoint.

JOB RESPONSIBILITIES

  • Classes and Events

  • Act as a secondary point of contact for clients holding private events in milk bar classroom spaces, helping coordinate all aspects of their experience

  • Answer phone calls and promptly respond to voicemails, comfort in handling all basic requests that come in through events@ on a day to day basis

  • Coordinate with the classroom teachers and fulfillment depts to ensure all event details are accounted for including catering, gift bags, and any other add ons

  • Maintain schedule of private and public events in the classroom space

  • Track attendance and payments for public events

  • Track contracts, payments, and onsite arrangements for private events

  • Fully understand and exhibit the Milk Bar ethos, embodying our core values and inspiring celebration, and serve as a brand ambassador both internally and externally

SKILLS & REQUIREMENTS

  • 3+ Years Customer Service / Sales experience. Previous event coordinator experience a plus.

  • Superior time management and organizational skills.

  • Comfort working independently in a busy and sometimes high pressure environment.

  • Flexible schedule and weekend availability

  • Experience with: Windows, Excel, Google Drive, Paypal, Gmail. Hubspot, or similar CRM platform. Shopify or similar e-commerce platform is a huge plus.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant Integrated Content Strategy & Administration

Disney

Posted 2 weeks ago

VIEW JOBS 10/7/2019 12:00:00 AM 2020-01-05T00:00 Job Description Are you the type who jumps at challenges? Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you're nodding your head, then a Senior Executive Support Professional position at ABC News at The Walt Disney Company might be right for you. Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You'd be a key member of dynamic, fast-paced teams that work with leaders across the news division to strengthen our brand with multicultural audiences and oversee news administration and would work with some of the most creative, intelligent people in the business. Join us – apply today! This position currently reports to the SVP Integrated Content Strategy and VP Administration. You would be responsible for the day-to-day workings of the leader(s) you support. Our teams do the daily work and strategic planning that make ABC News run like a well-oiled machine. We also imagine new worlds, building strategies to make ABC News a vital content source for untapped audiences and supporting the recruitment and development of diverse talent. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that's what enables you to become a true partner. In addition to understanding your executive's business -- and business needs -- inside and out, you'll also need deep knowledge of the leadership and workings of related departments across the Disney enterprise. As the "face" of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! Job Type Full Time Segment Media Networks Additional Information #adminprofessionals Category Administrative Basic Qualifications * At least 2-3 years supporting a Vice President and/or equivalent experience; * Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary; * Desire to immerse yourself fully and learn all aspects of your executive's business; * Ability to multi-task and prioritize deadlines/deliverables; * Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs (especially Outlook and PowerPoint), SAP, Confluence, Concur, and working in a Windows environment * A calm head and steady hand to deal with the unexpected; * "EQ" skills to build bridges, forge alliances and encourage people to want to work with you; * Complete reliability handling confidential, often highly sensitive information; * Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked; * Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed; * Very strong organizational skills and extreme attention to detail; and * A highly professional demeanor, positive outlook and a can-do attitude. Business Walt Disney Television Required Education * Required-Bachelor's degree and/or equivalent experience Preferred Qualifications * Experience at The Walt Disney Company * Experience working in a large public corporation; and * Proficiency in Spanish Postal Code 10023 Preferred Education * Preferred-Master's degree Job Description Are you the type who jumps at challenges? Do you have deep experience supporting a very high-level executive? Are you known for keeping your cool under pressure? Can you interact with the most senior levels of management? If you're nodding your head, then a Senior Executive Support Professional position at ABC News at The Walt Disney Company might be right for you. Our Senior Executive Support Professionals are highly-respected because their skills are quite simply, essential. You'd be a key member of dynamic, fast-paced teams that work with leaders across the news division to strengthen our brand with multicultural audiences and oversee news administration and would work with some of the most creative, intelligent people in the business. Join us – apply today! This position currently reports to the SVP Integrated Content Strategy and VP Administration. You would be responsible for the day-to-day workings of the leader(s) you support. Our teams do the daily work and strategic planning that make ABC News run like a well-oiled machine. We also imagine new worlds, building strategies to make ABC News a vital content source for untapped audiences and supporting the recruitment and development of diverse talent. It goes without saying that there will be expense reports, travel planning, hundreds of phone messages and endless calendar jockeying, but this job is very much about people. The relationship you form with the executive(s) you support is absolutely critical, because that's what enables you to become a true partner. In addition to understanding your executive's business -- and business needs -- inside and out, you'll also need deep knowledge of the leadership and workings of related departments across the Disney enterprise. As the "face" of your executive(s) within The Walt Disney Company, your professionalism, loyalty and attitude are a reflection of the office, and as such, are a key component to its success. Every day as an Executive Support Professional is different! Additional Information #adminprofessionals Basic Qualifications * At least 2-3 years supporting a Vice President and/or equivalent experience; * Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary; * Desire to immerse yourself fully and learn all aspects of your executive's business; * Ability to multi-task and prioritize deadlines/deliverables; * Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs (especially Outlook and PowerPoint), SAP, Confluence, Concur, and working in a Windows environment * A calm head and steady hand to deal with the unexpected; * "EQ" skills to build bridges, forge alliances and encourage people to want to work with you; * Complete reliability handling confidential, often highly sensitive information; * Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked; * Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed; * Very strong organizational skills and extreme attention to detail; and * A highly professional demeanor, positive outlook and a can-do attitude. Required Education * Required-Bachelor's degree and/or equivalent experience Preferred Qualifications * Experience at The Walt Disney Company * Experience working in a large public corporation; and * Proficiency in Spanish Preferred Education * Preferred-Master's degree Responsibilities On any given day you might: * Draft letters and emails on behalf of your leaders; * Conduct research, fact-check existing work, and prepare presentation decks – you'll have tasks that you "own" completely and will provide regular assistance on others; * Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels; * Interface directly with other senior executives and their support teams – your ability to work well with people on all levels is a very important part of your job; * Review your leader's schedule to build-in time for things like thinking and traveling to their next meeting; * Understand the day's priorities so you can be strategic about how you direct phone calls; * Schedule conference rooms, meetings and video chats; * Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles; * Handle extremely confidential, sensitive information, remembering that Disney is a publicly traded company; * Assist with on-boarding new employees – you'll be the "friendly face" that newbies count on to answer all their questions, including some who are extremely senior in the organization; * Manage large purchase orders and vendor contracts; * Plan large, high-profile events like premiers, product launches, off-sites and team-building activities Disney New York NY

Classes Administration Assistant

Milk Bar