Cjis Records Analyst Division Of Criminal Investigation (Pscj07) 2024-01001

Description and Functions

Open Until Filled

GENERAL DESCRIPTION:

The Division of Criminal Investigation, under the Attorney General's Office, seeks qualified applicants for the CJIS Records Analyst position. This position is a crucial link to the Criminal Justice Information Services Section (CJIS) support within the Division. The CJIS section is comprised of the state criminal history record repository, control terminal, automated fingerprint identification system, uniform crime reporting, concealed firearm permits, applicant tracking unit, reception desk, and the sex offender registry.

The State of Wyoming's total compensation package is excellent and includes:

• Paid annual and sick leave

• Paid holidays

• Retirement with employer contributions

• Deferred Compensation Plan with employer contributions

• Health insurance with an employer contribution toward premiums

• Insurance options for health, dental, life, vision, ambulance, and short and long-term

• disability

• Longevity pay

Human Resource Contact: Stacy Berres / (307) 777-7130 /stacy.berres@wyo.gov

ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level.

• Create, verify, and maintain applicable data for the Criminal Justice Information Services section, which includes but is not limited to records pertaining to the state criminal history record repository, control terminal, automated fingerprint identification system, uniform crime reporting, concealed firearm permits, applicant tracking unit, reception desk, and the sex offender registry.

• Make independent decisions and conclusions on behalf of the State; resolve problems accurately.

• Responsible for the accuracy and dissemination of the criminal justice record information as required by the FBI.

• Process records, according to statutes, promulgated rules, policies, and procedures.

• Identify, update, and correct discrepancies in Criminal Justice Information.

• Services section data as appropriate.

• Retrieve and disseminate Criminal Justice Information Services section data and records to law enforcement and non-law enforcement and criminal justice and non-criminal justice personnel as authorized.

• Utilizes a complete understanding, interpretation, and comprehension of Wyoming State Statutes to analyze, interpret, and evaluate criminal justice legal information and/or utilize state resources appropriately.

• Utilize expert knowledge to resolve issues and create a more productive work environment.

• Act as a liaison between the state criminal justice community and the general public.

• Compiles, records, collates, and reports statistics.

• Provide all administrative functions of the front reception area for the agency.

• Responsible for the administrative management of day-to-day operations, programs, projects, essential assets, human resource-related data, and all other duties as assigned.

• Provide communication on all projects or program areas to ensure the smooth operation of day-to-day business.

• Schedules and maintains appointments for background check applicants needing fingerprinting services.

• Completes tasks associated with criminal justice and noncriminal justice requests from criminal history record information because of fingerprint submission, which includes the receipt of fingerprint cards and fees, data input, auditing, tracking, processing, and mailing responses to requesting entities.

• Screen incoming calls for the director and deputy directors, take messages, use email for communication and scheduling, and other resources.

• Provide answers or information to the public with proper coordination with the Director and Deputy Directors.

• Performs receptionist duties, provides informational services and referrals, records maintenance, and oral and written communication.

• Tracks and manages the agency's telecommunications and vehicle fleet/mileage reporting.

• Attend meetings and prepare records.

• Uphold and promote the agency's mission.

Qualifications

PREFERENCES/AGENCY REQUIREMENTS:

Preference will be given to candidates with a bachelor's degree in criminal justice, law enforcement, public policy or public administration, management, paralegal, statistics, or computer science PLUS two years of progressive work experience in statistics, computer science, records management, database management, and candidates with strong computer and data entry skills.

Successful applicants are required to have a valid driver's license

Certified and maintained certification for Law Enforcement Telecommunications Systems Operator as required by Federal Bureau of Investigation (FBI) systems access memoranda of understanding.

Must pass and maintain certification on an annual basis Security Information Systems Access test and be certified by the FBI's State Information Security Officer.

KNOWLEDGE: The omission of specific statements does not preclude management from assigning other knowledge.

• Knowledge of principles, practices, and methods of records management, computer systems, and operations, and a variety of data reporting systems.

• Knowledge of practices and methods of records management and the ability to adapt to changing technology.

• Knowledge in work organization: must be able to multitask efficiently, accurately, and independently.

• Knowledge of principles, concepts, and practices of the judicial system the criminal justice system, and the law enforcement community.

• Knowledge of state and local law enforcement policies and procedures.

• Knowledge of data entry and collection and data input procedures.

• Knowledge of office work procedures, standards, and practices.

• Skill in professional oral and written communication, including giving presentations and providing training to personnel with varying skill levels in both formal and informal settings.

• Skills in oral and written communication and interpersonal relations.

• Skill in maintaining collaborative relationships with other agency employees in order to accomplish complete and accurate records and to provide customer service.

• Ability to function with a high degree of independence and to exercise independent judgment.

• Ability to identify possible problem areas in the organizational structure of a records system and provide solutions.

• Ability to interpret and clearly communicate policies and procedures and statutory mandates to various criminal justice agencies.

• Ability to identify, analyze, and compare data in a variety of records systems.

• Ability to maintain confidentiality in all aspects of work.

MINIMUM QUALIFICATIONS:

Education:

Bachelor's Degree

Experience:

0-1 year of progressive work experience in (Criminal Justice Information Systems)

Certificates, Licenses, Registrations:

Valid Driver's License

OR

Education & ExperienceSubstitution:

3-4 years of progressive work experience in (Criminal Justice Information Systems)

Certificates, Licenses, Registrations:

Valid Driver's License

Necessary Special Requirements

NECESSARY SPECIAL REQUIREMENTS:

• Ability to travel statewide and out-of-state

• Ability to work overtime as required

NOTES:

• FLSA: Non-exempt

• Successful applicants are required to pass an extensive background investigation.

Supplemental Information

Click here to view the State of Wyoming Classification and Pay Structure.

URL: http://agency.governmentjobs.com/wyoming/default.cfm

The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change; please refer to the A & I HRD Website to ensure that you have the most recent version.