City Clerk Specialist

ENTRY SALARY: $46,329.02

POSITION OPEN UNTIL FILLED

Under direct supervision, the City Clerk Specialist performs general clerical, secretarial, typing, and routine office work. The City Clerk Specialist records and prepares minutes for city advisory boards. Requires a high degree of accuracy, efficiency, and attention to detail. Works under pressure and is able to meet deadlines.

Essential Functions: -- Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Relieves superior of clerical and administrative details; performs and provides a variety of functions and activities within the City Clerk Department requiring a knowledge of department policies and procedures.

• Develops, creates, and prepares advertisements for public hearings; ensures appropriate placement and places ads as required by law or ordinance.

• Conducts research to identify property owners within a 200-foot radius of subject property for public hearings on annexation, rezoning, and other development services; ensures that such adjacent owners are notified of hearing.

• Takes and compiles notes of proceedings and interprets or summarizes transcripts into minute form; communicates highly technical or legal terminology.

• Records, documents, and transcribes meetings and other official functions and swears in individuals giving testimony; performs transcription duties with accuracy, speed, and efficiency; compiles all information and ensures accurate reporting of all meeting and agenda related items.

• Ensures that pertinent data is included in minutes and that information is accurately reflected as a matter of public record; follows all procedures for submitting agenda minutes and information into city records.

• Types verbatim minutes of meetings when requested and prepares accurate summaries of public meetings and official actions.

• Performs general clerical and office work for the department; assists, supports, and works closely with various upper management to ensure accurate reporting of details and important data for the City.

• Performs other duties as assigned.

Licenses, Certifications, and Equipment:

A valid State driver's license is required.

Education and Experience:

High School Diploma, High School Equivalency Diploma or G.E.D. Certificate AND two (2) years of experience involving responsible, detailed clerical work, taking and transcribing oral and machine dictation; OR an equivalent combination of education, training, and experience may be considered.  

Knowledge of - 

• Office practices, procedures, and equipment

• English, spelling, arithmetic, and grammar

• Advisory Board agenda minutes and transcriptions

• Laws, ordinances, and regulations

• Record keeping, report preparation, filing methods, and records

• General office policies and procedures; computers and general office equipment

Skill in - 

• Organizing work and setting priorities to meet deadlines

• Reading and interpreting maps and conducting thorough and detailed research on property ownership

• Summarizing board proceedings from notes and translating to minutes

• Typi