City Clerk

Description

The City Clerk is a statutory position required by State law and the City Charter, serves as an officer of the City and is appointed by the City Manager. In addition to the statutory duties of the position, the City Clerk is responsible for the management of the City Clerk's Office and for providing leadership and direction in the areas including but not limited to maintaining and certifying all official public records, responding timely to all Open Records Requests, issuance of various permits (i.e. TABC and outdoor music venue) performing technical and legal duties in managing the official records of the City, and the administration of City Elections. Performs all other duties as assigned and/or required by law, ordinance, resolution or Home Rule Charter.

For more information, please see our flyer: 2024 We Are Hiring Flyer - City Clerk.pdf

Posted pay range is the starting salary. Pay rate offered is based on experience.

Examples of Duties

• Prepares all City Council agendas and manages the preparation of the meeting packets. Attends all meetings of the City Council, develops official minutes of the meetings consistent with applicable law, and prepares certified agendas for executive sessions.

• Ensures City Council meetings follow the Texas Open Meetings Act, serving as a liaison with citizens requesting data from or appearances in front of City Council, coordinates City Council agenda items and conflict of interest statements as required by law.

• Ensures City Council meetings follow the Texas Open Meetings Act, serving as a liaison with citizens requesting data from or appearances in front of City Council, coordinates City Council agenda items and conflict of interest statements as required by law.

• Oversees and manages all legal postings and publications for the City and manages certificate of insurance received by the City. Receives and manages all petitions submitted to the City. Serves as custodian of the City seal, attests to all official documents of the City, and issues certified copies of City records.

• Gives notice of all official public meetings of the City Council and any other City Board and/or Commissions in a manner consistent with the Charter and State law.

• Manages the recruitment/appointment process for all City Council appointed boards and commissions and oversees all administrative aspects of all boards and commissions.

• Oversees training for Open Meetings Act, Public Information Act, Records Management and Agenda Training for elected and appointed officials and city staff.

• Manages Records Management Program and is responsible for establishing, maintaining, updating, and preserving all historical, public and legal records for the City in compliance with State record retention schedules as well as responding to Texas Public Information Act requests.

• Coordinates with Williamson County Elections and Travis County Elections for all Municipal Elections and directs and conducts activities of municipal elections as prescribed by City Charter and in accordance with the Texas Election Code, ensure compliance with Texas Local Government Laws, and Texas Election Code and other election rules and regulations including election orders, canvass, posting of all legal notices, monitoring candidates' filing of campaign reporting requirements ensuring election records are open to the public. Maintains all records of required oaths of offices and statements of elected/appointed officers.

• Responsible for the codification of city ordinances into the City of Round Rock Code of Ordinances and maintaining a hard copy and online version of the Code.

• Selects, trains, motivates and evaluates personnel in the City Clerk's office; establishes and monitors employee performance objectives; prepares and presents employee performance reviews; provides or coordinates staff training; works with employees to correct deficiencies; implement discipline and termination procedures.

Experience and Training

• Bachelor's degree in Public Administration, Business Administration or related field from an accredited four year college or university.

• Five (5) years of experience in performing responsible and complex work in a City Clerk's office including two (2) years of supervisory experience. Experience may substitute for the education requirement on a year-for-year basis.

Certificates and Licenses Required

• Texas Registered Municipal Clerk Certificate (TRMC), Certified Public Notary and Valid State of Texas Driver's License are all required.