Church Administrator

Overall Responsibility

The Church Administrator is responsible for the administration and continual improvement of the business affairs of the church and working with church members, vendors, the community and staff to advance the mission and vision of Emmanuel Lutheran Church (ELC). Will maintain a presence in the church office during established core hours and include 20% working remotely.

Key Roles and Responsibilities

Manage communication with the congregation and prospective members

Manage the archiving and storage of church information and the communication to and from the congregation through electronic (listserv, e-mail, etc.) and physical (bulletin board, mail, etc.) means to ensure timely dissemination of information

Prepare weekly worship materials, including bulletins (electronic and paper)

Manage the church website to ensure that the content is accurate and up to date

Manage the church’s virtual meeting and livestream accounts

Update the church calendar in coordination with all ELC groups and committees and church tenants. Currently that would be the German Lutheran Church, Norwegian Congregation and English Village

Provide overall management and oversight of the membership database to ensure that it remains accurate and current

Coordinate responses to member requests for pastoral care, prayer requests, and other needs

Support the pastor as needed

Support responsible use of the church building and property

Accept requests for usage of church facilities. Coordinate with the Congregation Council President for approval when schedule conflicts arise.

Schedule with vendors and contractors for building access

Solicit and coordinate bids from contractors to perform necessary services for the church, in coordination with the Property Chair and Building Engineer.

Maintain accurate records of church agreements and contracts, including office machines

Manage the inventory and usage of office machines and supplies

Bookkeeping and other financial duties

Serve as a central hub in managing the financial systems of the church

Oversee the Financial Secretary in registering weekly offerings and other income for the church

Prepare checks and submit electronic payment of church obligations in a timely fashion

Reconcile financial accounts on a regular basis with the church treasurer

Prepare monthly finance reports for Congregation Council under the direction of the church treasurer

Master church accounting software and manage volunteer access

Prepare ad hoc and annual budget requests for Congregation Council covering the needs of the church office

Compile annual reports for congregational meetings

Requirements

• Proven work experience as a Church Administrator or similar role
• Strong computer skills and ability to operate office equipment
• Ability to handle stress and problem solve
• Ability to keep confidential and sensitive information
• Relevant training and/or certifications as a Church Administrator